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The Ultimate Time Blocking Guide - 2023 Edition
August 10, 2022

At some point in your professional, academic, or personal life, you’ll wonder how can I become more productive. In fact, you’ve likely landed on this blog post to improve your organization and time management skills!

If managing your time and workload has become an impossible feat every week, you’re not alone. 78.7% of people experience daily stress from a lack of time for their weekly tasks, and 41% of those to-do list items are ultimately never completed

The real shocker is, 82% of people don’t have any sort of time management system in place to help them succeed.  

Time blocking has generated a lot of buzz over the past few years – and there’s a reason people swear by it! Time blocking has been proven to boost productivity up to 80%, and is super easy and accessible to try. In this blog post, we’re going to break down the ultimate guide to time blocking – covering exactly what it is, how it works, its benefits and challenges, and three easy steps to get started.     

What is time blocking?

Before we dive in any further – what exactly is time blocking? Time blocking is the habit of dividing your days and weeks into dedicated blocks of time for your task work. And this goes beyond just scheduling your meetings and appointments! Time blocking involves scheduling time for everything on your to-do list like daily work tasks, routine habits, email catch up, errands, relationships, and anything else that you make time for.

So instead of just flying by the seat of your pants (or in this case, your neverending to-do list) – you actually schedule your days with estimated time blocks for how long you realistically think it will take to complete everything on your daily list. While some people use a pen and paper method to time block their physical calendars or bullet journals – digital time blocking offers way more flexibility for plan changes, automation around processes, and transparency with your team around what you’re actually working on. The successful result of time blocking is a schedule that outlines exactly how your time will be spent every day. 

What are the benefits of time blocking?

Time blocking works effectively at increasing productivity in several ways.

  1. Better focus: Single-tasking reduces context switching between different tasks and interruptions which can actually end up wasting 6 hours/day.
  2. More productive task time: Create more room for deep work on cognitively-demanding tasks (like research, writing, and designing) to boost efficiency, innovation, creativity, quality of your work, and even job satisfaction.
  3. Optimize busywork: Make shallow work like email catch up, checking Slack, and entering data more efficiently by actually scheduling time for all the busywork you need to do so it doesn’t distract you during more high-value work. 
  4. Improve time estimate planning: See where your time actually goes every day so you can better estimate your time for tasks in the future, and audit your time and performance to continuously improve.
  5. Minimize decision paralysis: Prevent the stress of decision paralysis and perfectionism by creating a daily structure and action plan so you know exactly what you’re going to be working on, when. 
  6. Hit more goals: Improves your chances of accomplishing your future goals by planning ahead your daily goals for consistent long-term progress.
  7. Communicate better: Creates more transparency around your availability so your team, superiors, clients, and even friends or family can see when you’re available (and when you’re not) to manage interruptions and defend your days from being constantly overrun with ineffective meetings and other people’s priorities.
  8. Lower anxiety: Reduces time anxiety by visualizing your plan against your to-do list and recording where your time went during the week. When you get to Friday, you can easily see just how much you got done this week!

Who does time blocking benefit?

Whether you’re a busy professional with a packed meeting calendar, a student juggling school and work, or a full-time parent managing several kids’ schedules and activities every week – time blocking is a valuable organization technique that can help you. 

Time blocking can help if: 

  • You’re always multitasking (and struggling because 98% of brains can’t do it!)
  • You have cognitively-demanding projects that require deep work.
  • You work on larger projects over extended periods with recurring task work.
  • You’re constantly interrupted by messages, emails, and meeting requests.
  • You want to defend time for your important habits and routines.
  • You need to audit your time every week for tracking or billing.

The great thing about time blocking is that it can work with any scheduling style. You can be super committed and create a work plan for the week ahead with every day booked to your exact tasks and priorities, or you can schedule generic focus time sessions to defend time for task work around your meetings and your recurring habits and routines (like lunch, exercise, or weekly reporting). 

Basically, if you have things to do and a calendar to put them in – you can reap the time management benefits of time blocking. And if you don’t have a calendar yet, check out the best calendar apps to get started with - like Google Calendar which is 100% free to use. (We’re just going to assume you’re reading this because you have a decent workload!)

4 popular types of time blocking

Now that we’ve covered the benefits – let’s take a look at some of the most popular approaches to time blocking your calendar. 

Task batching

Task batching is when you group similar or related tasks together into time blocks on your calendar. This boosts efficiency by minimizing context switching between drastically different topics, which can actually cost up to 40% of your productivity during the workday just trying to refocus.

You can group shallow work communications together - like checking your inbox, responding to Slack messages, and returning calls - a few times a day to avoid the constant stream of distraction from checking every notification as it comes in. Other task batching examples could include recruitment efforts across roles, outline writing for written assignments, or recurring data entry for reports.

Day theming 

A more advanced approach to task batching is day theming. Day theming is the practice of time blocking full days dedicated to a specific topic or project. Elon Musk famously uses day theming to run his two companies, SpaceX and Tesla, by working on just one per day to maximize his productivity. 

This approach facilitates deep work by allowing you to really get into a flow state and stay focused on a specific area to make substantial progress. Some day theme examples could be for coding, recruitment, learning, content creation, planning, or brainstorming. Day theming is also great for professionals who are managing several jobs or clients - like freelancers - so they can dedicate certain days to work on a specific account or project.

Time boxing 

Time boxing is often confused with time blocking, but actually has an element that sets it apart. While time blocking ensures you have time defended on your calendar to get work done – it is flexible to be extended and moved around. Time boxing on the other hand actually limits the amount of time you will spend on that task. When the time block is up for that to-do, you move on. 

This technique can help you stay on track with tasks that can easily take up too much of your time. Especially beneficial to very busy professionals with packed schedules and extensive to-do lists – time boxing streamlines resourcing and productivity during the session and can offer valuable insight to your capacity and efficiency with certain tasks. For example, a manager might time box 3 hours/week for reviewing potential candidate applications. They get through as much as they can during those allocated time blocks, and then move on to the rest of their task list.

Pomodoro technique

The Pomodoro technique is a method of focus work for time blocking that works on 25-minute increments. Francesco Cirillo developed this time management technique in the 1980s as a student when he grabbed his tomato-shaped kitchen timer to maximize his productivity – which is where the name originates from.

This technique works by honing focus on one objective with an element of time pressure (in Francesco’s case – a ticking tomato!), and can work effectively for task batching and getting through shallow work to-dos. Similar to time boxing, using the Pomodoro approach lets you get as much done as you can in the 25-minutes at full focus, with a 5-minute break before you move on to the next item. Today, you don’t need a tomato-timer on hand to get the most of the Pomodoro technique. Online apps like Pomofocus or even just your phone timer can be great (less tick-y) substitutes. 

How to time block your calendar

1. Create a masterlist

You likely have a to-do list going, or a project management platform that outlines all of the tasks you need to get done. A master list is a consolidated record of all the to-dos on your plate. 

You can separate these into personal and work lists for organization and privacy, but put down anything that will require your time to be completed – big or small. It offers you an overview of your responsibilities and priorities so nothing falls through the cracks of your busy workweeks. From here you can work to find time on your calendar according to what’s most important in the short-term and long-term. 

2. Learn to prioritize & deprioritize

When you’re staring down a monstrous master list, it’s easy to feel overwhelmed by everything you need to get done. Workplace stress is higher than ever in recent years, and can result in employees feeling mentally exhausted or even lead to job burnout when unaddressed. 

The thing is, you can’t effectively prioritize without simultaneously deprioritizing tasks. This can be difficult when everything feels important in stressful seasons. Learning to be more critical of your priorities and aware of your actual availability is key to maximizing your limited time every week. Methods like the Pareto principle or the Eisenhower Matrix can help identify which to-dos are important vs. urgent and which of these can be deprioritized, delegated, or dropped from your list. 

3. Determine time estimates

While 70% of people use a to-do list to track their most important tasks – tasks usually take twice as long as we estimate they will. This can definitely contribute to why only 41% of to-do list items are ever accomplished! 

There’s a big gap between knowing what you need to get done and actually finding enough time to get them done. Add time estimates to your master list items so you have an overview of - not only what you need to get done - but also how long it will take you to complete.

4. Time to time block your calendar

Once you’ve prioritized your task list, it’s time to block out your calendar. Take a look at how much availability you have around the existing meetings and responsibilities in your calendar. Then, schedule your to-dos with their realistic estimates in your calendar, prioritizing your most important work first, balancing both your short-term and long-term goals.

You can set aside time at the start of your workweek to time block your schedule, or daily if your priorities or availability often shift. A few questions you might want to ask yourself when building out your weekly plan:

  • When are you most productive? Many people feel most focused in the morning, so try scheduling deep work sessions for challenging task work then.
  • Which tasks can you batch together to reduce context switching during the day?
  • Can you consolidate shallow work (like checking emails) a few times during the day? 
  • When do you want to be available to your team for collaboration and check-ins?

5. Automate your time blocking

So you’re already super busy – how are you supposed to find additional bandwidth to time block your calendar, and keep it updated as your plans or priorities change? Automating processes is a powerful way to optimize your time even further. 

A smart calendar app like Reclaim.ai can elevate your time blocking game by automatically scheduling tasks, regular routines, breaks, travel time, even recurring 1:1 meetings in your busy calendar. Reclaim also features native integrations with your favorite project management platforms like Clickup, Todoist, Asana, Jira, and Linear (with Monday.com and Trello coming soon!) so you can automatically block time for your task list in Google Calendar to defend the time you need for heads down work.

Top time blocking challenges & tips

While time blocking is a phenomenal way to boost productivity, protect your availability, and manage a packed task list – there are common challenges that people run into when trying to get the most out of this time management approach. Let’s break down a few top issues and solutions as you begin time blocking.

Maintaining flexibility

Challenge: Busy professionals know that creating a well-intentioned plan is not as easy as it seems. Urgencies come up, meeting conflicts arise, and sick days or personal emergencies can derail your perfectly planned workweek. You have to be adaptable to changes in your schedule, and unfortunately, that could mean a lot of calendar tetris if you’re not automating your time blocking. 

Tip: Manually moving events is the #1 challenge for busy professionals using time blocking – and can end up as another task in  your already packed day. Taking advantage of smart calendar apps like Reclaim.ai allows you to automatically schedule your time blocks, and automatically reschedule your tasks and routines around your meetings when priorities change. You’re able to keep your schedule flexible while you still have availability, then lock in your time blocks as you get closer to your due dates so you can focus on actually getting your work done vs. trying to make time for everything!

Processing a busy calendar

Challenge: When you start time blocking, it can be overwhelming to see your ‘busy’ calendar filled with events. But ironically, a fully time blocked calendar can actually end up being more manageable than an empty one! It allows you to communicate your actual availability with your team to avoid being overrun, defend time for your task work before deadlines, and even routines and breaks. But how do you make it easier to process? 

Tip: If you’re managing your schedule in Google Calendar, you’re probably staring down a packed week covered in the default light blue event blocks. Color-coding your time blocks by task topic is an easy way to visually break up your week so you can see where your time is being spent in an overview. 

(P.S.: Reclaim automatically color-codes your to-dos according to event type! Set your color choices for team meetings, solo work, personal events, travel and breaks, external meetings, and one-on-ones once and let Reclaim do the heavy lifting on the organizing.)

Planning your capacity 

Challenge: 70% of people use a to-do list to manage their tasks, but almost always underestimate how long each task is going to take. In fact, most tasks end up taking twice as long as we think they will. When you’re not scheduling enough time for your task work, this can quickly jeopardize your time blocking efforts as you’re going to end up reshuffling your calendar again and again – and kicking out more tasks to the following week. 

Tip: Time estimates are hard to plan, especially when you’re getting started! But with practice and a little reflection, you’ll get to know what your actual capacity looks like and how long certain tasks realistically take. Regular calendar audits can be a great way to analyze your weekly productivity and give you insight around where you’re allocating your time so you can optimize it every week. 

Another tip to avoid overbooking yourself is to follow the Most Important Task (MITs) strategy, where you select just 2-3 high-value tasks to focus on completing every day. This approach reduces overwhelm, allows you to fully focus on making progress, and is more productive than trying to cram your entire to-do list into 8-hours only to end up feeling stretched and stressed.

Making time for breaks

Challenge: A time blocked calendar is a beautiful sight! But when you actually start scheduling your time across team meetings, task work, and habits – a busy professional can end up working through exhausting back-to-back days.

Tip: Scheduling breaks in your day is important to remember when you’re time blocking – but of course, this can become tedious and especially difficult when your few openings throughout the day are quickly grabbed by your team. Reclaim addresses this pain point by auto-scheduling Buffer Time - custom breaks - in your busy calendar after your meetings, tasks, habits, and even travel time to get to and from your in-person events. This is a lifesaver for a healthy workday so you have a few minutes to stretch your legs, grab some coffee, or just prepare for your next meeting between a jam-packed day.

Start time blocking = maximize productivity 🧠🗓️

Whether you discovered time blocking from Elon Musk or time blocking TikTok (13.9 million views!) – this guide will help set you up for success.

By getting clear on your priorities and defending realistic time for these on your calendar every week, you can get more done, hit more goals, and have happier and more productive workdays. And by automating your time blocking with Reclaim – it is easier than ever to get started! As with all things, practice makes perfect. So experiment with what works for you and build the time blocked calendar that maximizes your productivity.

Have a time blocking question that we didn’t answer in this post? Tweet us @reclaimai to get in on the conversation! 

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One on one meetings, or 1:1s, are a recurring check-in between two team members to discuss priorities, projects and goals. But are you using them effectively?
Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop
October 20, 2021

Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop

In this edition of Calendar Heroes, we talk to Chris Parsons, co-founder and CTO of Lollipop, to learn his style, tools, and methods for balancing priorities while leading an early-stage startup.
Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor
October 14, 2021

Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor

VP of Engineering at Mindtickle and Angel Investor, Vishwesh Jirgale, shares how he gets things done and achieves a productive workday. Check it out!
What is Focus Time? How to Prioritize Productivity
October 13, 2021

What is Focus Time? How to Prioritize Productivity

Focus time is a dedicated session for uninterrupted productive work. But with each meeting, Slack message, email and social media distraction, it takes 23 minutes and 15 seconds to get back on track.
Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros
October 6, 2021

Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros

VP of customer experience & customer operations at Khoros, Philippe Mesritz shares how he optimizes his time to get things done. Check it out!
Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting
September 29, 2021

Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting

Megan is a full-time working mother of four who runs three successful companies, Megan Killion Consulting, newly launched startup Coven Cloud, and a property rental business. See how she makes time!
More Calendar Control for Meetings! Reclaim Free & Busy
September 28, 2021

More Calendar Control for Meetings! Reclaim Free & Busy

Add more productivity and control to your smart calendar with advanced Reclaim free and busy event hashtags. Block time for no-meeting days, focus time, meeting times, and clock-out of task scheduling
Top 7 Time Management Tools (for Busy People)
September 23, 2021

Top 7 Time Management Tools (for Busy People)

82% of people don’t have a time management system, but there are hundreds of apps available to improve productivity for every working style. Find your best fit in the top 7 time management tools list.
Job Burnout: How to Fix at Your Workplace
September 21, 2021

Job Burnout: How to Fix at Your Workplace

Over two-thirds of employees have experienced job burnout recently, and more than 50% of all annual turnover results from burnout. See which signs to look for and how to prevent them at your company.
Top 5 Work Habits to Boost Productivity
September 14, 2021

Top 5 Work Habits to Boost Productivity

See the top 5 work habits to try to boost your productivity. If you’re seeking a promotion, trying to pivot your career, or just simply looking to step your game up in the workplace, this is for you.
Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow
September 10, 2021

Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow

Working on a team that is spread across 10 different time zones and our Calendar Hero, Chris Hunt lets us in on how he is able to do it. Check it out!
Durable Identity: Employee-Friendly SaaS for Life Changes
September 7, 2021

Durable Identity: Employee-Friendly SaaS for Life Changes

The average person changes jobs every 4.1 years, but you shouldn't have to re-sign up for every SaaS app that often. The future of work will be more durable - your identity will survive life changes.
Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity
August 31, 2021

Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity

"This meeting could’ve been an email.” We're all thinking it. Even 71% of senior managers feel their meetings are unproductive. Reduce meetings and boost productivity with weekly status reports.
The Best Time to Meditate? Prioritize Self-Care
August 26, 2021

The Best Time to Meditate? Prioritize Self-Care

The best time to meditate depends on your intention and your schedule. But no matter when you meditate, you can reap the benefits. The important thing is that you make time for this healthy habit.
Top 6 ADHD Organization Tools
August 24, 2021

Top 6 ADHD Organization Tools

Staying organized can feel like a constant battle for people with ADHD before you find your ideal rhythm and workflow. Here are the top ADHD organization tools to help you become more productive.
No-Meeting Days: Top 4 Advantages & How to Start at Your Company
August 19, 2021

No-Meeting Days: Top 4 Advantages & How to Start at Your Company

Are meetings consuming your workweek? 78% of people feel their meeting schedule is out of control - see how one no-meeting day a week can improve your productivity, team morale and prevent burnout.
Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman
August 17, 2021

Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman

Working as JSON Schema Specification Lead at Postman, Ben shares how he balances priorities while developing the JSON Schema strategy and it's tooling, and supports the open-source community.
Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite
August 11, 2021

Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite

Shay Kingsbury at Hootsuite shares how she balances priorities while leading merger and acquisition integration and Go To Market for Sparkcentral at the social media marketing and management platform.
Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages
August 10, 2021

Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages

Slack released a much-anticipated feature in June of 2021: scheduled sends for Slack messages. This, paired with some awesome Status syncing capabilities from Reclaim, can help you become a rockstar Slack communicator and role model for your team.
Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk
August 9, 2021

Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk

Michele Wiedemer at Synk shares how she balances priorities while developing the education training program for security champions and developers at the open source security platform.
Best Time to Exercise? Morning, Afternoon or Whenever
August 4, 2021

Best Time to Exercise? Morning, Afternoon or Whenever

Exercising for as little as 15 minutes a day can increase your lifespan by as much as 3 years, and you’ll sleep better and feel less stressed too. Here's how to optimize your workouts for the best time of day.
Make Time to Read: 5 Practical Tips for Busy People
July 28, 2021

Make Time to Read: 5 Practical Tips for Busy People

Reading has amazing benefits, and 35% of people want to do it more. It increases verbal intelligence, makes you a better leader, reduces stress, and fends off Alzheimer’s. Here are 5 tips to try out.
Calendar Heroes: Rohini Pandhi, Product @ Square
July 26, 2021

Calendar Heroes: Rohini Pandhi, Product @ Square

Rohini Pandhi, a Product Lead at Square, shares her style, tools and methodologies for balancing priorities while leading the product efforts for one of the top digital payment companies in the world.
15 Best Slack Apps for the Future of Work
July 22, 2021

15 Best Slack Apps for the Future of Work

Check out the top 15 Slack apps productive teams are using today to build and support the future of work at their organization across calendar management, project management, status updates, HR and team building.
Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge
July 19, 2021

Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge

Connor MacDonald at The Ridge shares his style, tools and methodologies for balancing priorities while leading the marketing vision for the brand that brought the world the first RFID-blocking wallet.
Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools
July 7, 2021

Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools

We get asked almost every day: what's the difference between Reclaim.ai and Clockwise? While we're both in the smart calendar space, there are some key differences to consider.
Naming Calendar Events: 5 Calendar Etiquette Tips
July 2, 2021

Naming Calendar Events: 5 Calendar Etiquette Tips

Need to create better calendar event titles to communicate context to your invitees, colleagues and incoming schedulers? Calendar communication starts with the first thing people see: the event title.
Lunch Breaks: 5 Ways to Improve Your Productivity
June 22, 2021

Lunch Breaks: 5 Ways to Improve Your Productivity

Want to improve your quality of work, energy level, and creativity? In this article, learn 5 ways in which taking a lunch will actually boost your productivity.
Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time
June 17, 2021

Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time

Learn the 5 key differences between effective vs. pointless meetings, and 3 tips to avoid unnecessary meetings getting booked on your calendar.
3 Ways to Find Work-Life Balance in the New Normal
June 10, 2021

3 Ways to Find Work-Life Balance in the New Normal

You want work-life balance, but work and life can't separate into equal halves. Forget balance, here are three ways to make work-life harmony a reality.
Reclaim just raised $4.8M in seed funding! 🎉
May 26, 2021

Reclaim just raised $4.8M in seed funding! 🎉

We're excited to announce that Reclaim has raised $4.8M in seed funding led by Index Ventures. Here's what comes next.
Pareto Principle: Using the 80/20 Rule for Priority Management
May 25, 2021

Pareto Principle: Using the 80/20 Rule for Priority Management

How to use the Pareto Principle 80/20 rule to block time for your priorities.
3 Single-Tasking Tips to Improve Your Focus
April 28, 2021

3 Single-Tasking Tips to Improve Your Focus

While you may think multitasking is a skill you can master, only 2.5% of people can do it effectively. Your brain performs best when “single-tasking”, focusing on only one thing at a time.
How to Create a Smart Calendar
April 22, 2021

How to Create a Smart Calendar

A smart calendar can help you simplify calendar management and boost productivity. Here's how to create a smart calendar so you can take control of your busy schedule.
Time Management Advice - Top 3 Problems & How to Solve Them
April 9, 2021

Time Management Advice - Top 3 Problems & How to Solve Them

Most time management advice is out of touch with reality. Here are the top 3 problems with it and how to solve them.
Announcing the Planner Beta: a New Way to Manage Your Workweek
April 5, 2021

Announcing the Planner Beta: a New Way to Manage Your Workweek

We're excited to announce that Planner is now available in public beta for all Reclaim users. Planner lets you prioritize and schedule all your Tasks and Habits exactly the way you want, every week.
4 Time Blocking Planner Approaches to Squeeze More From Busy Schedules
March 25, 2021

4 Time Blocking Planner Approaches to Squeeze More From Busy Schedules

Time blocking is the habit of mindfully scheduling daily and weekly tasks to get everything done as efficiently as possible. A time blocking planner is used to organize your new, efficient schedule.
Context Switching Is Destroying Your Workday: Here's How to Fix It
March 16, 2021

Context Switching Is Destroying Your Workday: Here's How to Fix It

How do you stop context switching from eating into your productive time? We look at tactics to help you reduce task switching and improve your concentration at work.
Why You Can’t Focus at Work, and How to Get Back on Track
March 8, 2021

Why You Can’t Focus at Work, and How to Get Back on Track

It's not always easy to achieve deep focus in the modern workplace. Here are evidence-based strategies you can use to improve your focus during the workday.
Time Management for Managers: How to Tame Your Busy Calendar
March 1, 2021

Time Management for Managers: How to Tame Your Busy Calendar

Most managers calendars are dominated by needless meetings and tasks that should be delegated. 50% of the week is gone and you feel like you’ve accomplished nothing. Time to prioritize your calendar.
Introducing Tasks: your to-do list finally meets your calendar
September 1, 2020

Introducing Tasks: your to-do list finally meets your calendar

We just launched Tasks. It's like your backlog and your calendar decided to make it official and get hitched.
Introducing Habits: smart, automatic time blocking for your routines
June 26, 2020

Introducing Habits: smart, automatic time blocking for your routines

Struggling to make time for the things that matter in these crazy times? Never fear, Habits are here.
Calendar Heroes: a Q&A with Zachary Smith, Managing Director at Equinix
May 27, 2020

Calendar Heroes: a Q&A with Zachary Smith, Managing Director at Equinix

We had a chance to sit down virtually with Zachary Smith, who founded Packet before it was acquired by Equinix, where he now serves as Managing Director for their bare metal and edge computing business.
Introducing Reclaim Assistant: more flexibility, more smarts
May 11, 2020

Introducing Reclaim Assistant: more flexibility, more smarts

We just launched Reclaim Assistant, a smarter way to get your calendar under control.
The only Google Calendar hacks you'll ever need
April 23, 2020

The only Google Calendar hacks you'll ever need

Tired of reading posts about Google Calendar hacks and tips that just aren't useful? This is the one for you.
4 new features from Reclaim to help you work from home
April 16, 2020

4 new features from Reclaim to help you work from home

If you're new to working from home or working remotely, these new features from Reclaim will help you to keep your sanity intact.
5 ways to help your remote teams
March 31, 2020

5 ways to help your remote teams

Now that your teams are remote, how do you make sure they don't burn out? Here are 5 ways to help your remote teams keep things balanced.
How good is your work-life balance?
February 7, 2020

How good is your work-life balance?

How defended is your work calendar? Here are some numbers that might make you wonder.
Announcing Reclaim LifeWork: sync all the calendars!
January 24, 2020

Announcing Reclaim LifeWork: sync all the calendars!

We're excited to announce the launch of Reclaim LifeWork. Automatically block time on your work calendar for personal events, and never miss out on life again.
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