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Task Management Trends Report: +200 Stats on Managers vs. Individual Contributors
March 29, 2022

Task management, and on a broader scope, project management, are organizational processes that companies use to manage the lifecycle of work that needs to be done to accomplish a goal. As you’ve probably experienced in your own busy workplace, teams are being challenged with larger task loads, more meetings, competing priorities, and less time to get it all done, causing unprecedented stress and strain on employees, or individual contributors (ICs), managers, and senior leaders alike. 

Though this problem is not a new one: task lists are inevitably always going to be longer than the amount of time you have available, but how can organizations better prioritize realistic weekly work plans that don’t burn their employees out?

This Task Management Trends Report surveyed over 2,000 professionals to analyze how managers and team members are prioritizing and defending their time for focused work across their increasingly busy workweeks, using project management platforms Jira, Asana, Todoist, Trello and ClickUp. We found that only 12.4% of individual contributors are able to dedicate more than 6 hours a day to their actual task work, and only 53.3% of time working on tasks is actually spent on productive work. Managers themselves are struggling to make this a reality for their direct reports, and rank their ability at only 5.3 on a 1-10 scale for being able to minimize distractions and interruptions for their team. The average manager also reported wanting to defend an additional 9.4 hours for each team member every week for task work, freeing them up from distracting meetings and non-priority commitments.

Report summary

Task management statistics for individual contributors

Task management statistics for managers

Productivity statistics for managers

Workplace stress statistics

Individual contributor statistics across project management platforms

Manager statistics across project management platforms

Reclaim ROI statistics

Task management statistics for individual contributors

Individual contributors (ICs) – sometimes referred to as “makers” – are team members without management responsibilities, and they tend to be the people within the organization who are doing hands-on work towards the company's goals. While managers can and do still perform a lot of hands-on work, this really refers to anyone in a position where they don’t have direct people or project management responsibilities. It includes roles like engineers, marketers, support technicians, accountants, and so on.

As mentioned above, the problem ICs are struggling with today is that they’re facing impossible workloads with nowhere near the amount of time they need to accomplish what’s being asked of them. This on top of the fact that they're battling a constant stream of distractions and competing priorities, making it extremely difficult to be productive throughout the day. Let’s take a look at how ICs are managing their tasks and productivity according to their own responses:

Planning statistics for independent contributors

  • Only 53.5% of planned tasks get completed by ICs every week. 
  • Only 16.8% of teams accomplish more than 70% of their planned tasks every week.
  • 31.1% of teams accomplish less than 40% of their weekly planned tasks

Productivity statistics for independent contributors

  • ICs average 4.2 hours/day on task work, only 21.0 hours per week.
  • Only 12.4% of ICs average more than 6 hours of task work a day, and 40.3% of ICs average more than 4 hours of task work a day.
  • Only 53.3% of task time is spent by ICs on productive, focused work.
  • 11.6% of ICs report spending more than 70% of their task time on productive, focused work.
  • ICs average 2.24 hours of actual productive task work a day, or 11.19 hours a week.
  • ICs average 1.96 hours of unproductive task work every day (answering emails, hopping around Slack, browsing task lists), or 9.8 hours/week.
  • ICs waste an average of 24.5% of their standard 40-hour workweek on unproductive task work like answering emails, hopping around Slack, or browsing their task lists. 

Time defense statistics for independent contributors

  • ICs want to defend an additional 8.3 hours/week to work so that they can keep up with their required task work and meet their team goals, which would require them reclaiming 20.9% of their workweek.
  • On average, ICs are interrupted 31.6 times/day, pulling them out of their focused work.

These stats outline a major problem for individual contributors, since they’re the lifeblood of the organization and are primarily responsible for building, supporting, and selling the products and services of the company. Since the 69.7% increase in meetings that resulted from the pandemic, ICs are now only able to spend 21 hours a week on their actual productive work, which means almost half of their workweeks are being misallocated toward time not spent producing. Given that barely half of the planned tasks expected of these employees are actually able to be accomplished, managers and the organizations are desperate to find ways to unblock individual contributors from unproductive meetings and non-priority items stealing their time.

Task management statistics for managers

Managers are the team members responsible for managing people or projects within an organization, and they too are feeling the struggle between lack of time and overwhelming task loads to manage across their team.

Additionally, managers are keenly aware of the distractions that are plaguing their direct reports. Outside of the unnecessary meetings that tend to pile up on the calendar, managers are also trying to help the ICs they manage defend focus time for task work on the calendar, and prevent interruptions that pull their attention away to low-value tasks like Slack, email, or bouncing around a scattered task list. Here’s a look at how managers are planning out task work across their team:

Planning statistics for managers

  • 52.6% of planned tasks are completed by the team as reported by managers, on average, within a sprint.
  • Only 13.1% of teams accomplish more than 70% of their planned tasks every week.
  • The average manager spends 5 hours/week assigning, prioritizing, and reprioritizing work for their team, or 12.4% of their workweek.
  • 20.4% of managers spend more than 8 hours/week assigning, prioritizing, and reprioritizing tasks for their team, and 15.8% spend more than 14 hours/week. 
  • 17.4% of managers spend less than 4 hours/week assigning, prioritizing, and reprioritizing tasks for their team, on average.

Time defense statistics for managers

  • Managers want to defend an additional 9.4 hours/week for each of their team members to work on tasks, on average, to help meet their team’s goals. 
  • On average, managers want their team members to reallocate 23.6% of their time otherwise spent towards tasks every week. 
  • 16.2% of managers want to free up 20 or more additional hours of task work per week for each member of their team.
  • On a scale of 1-10, the average manager ranks their own ability to defend their team from interruptions and distractions at only 5.3.
  • Only 12.5% of managers rank their ability above a 7 (on a 1-10 scale) to defend their team from interruptions and distractions.

Managers reported wanting to defend an additional 9.4 hours every week for each of their individual direct reports, or almost a quarter of their workweeks. This shift would have the potential to help teams accomplish up to 23.9% more every week, since the reported average of 21 hours per week on task work would increase to 30 hours per week, even if only 53.5% of those tasks were completed.

Productivity statistics for managers

Outside of the time managers spend meeting with their direct reports, they also have to find time to get their own work done. This is innately more difficult for managers because their primary responsibility is controlling and supporting the work of their direct reports, or projects, which comprises a significant portion of their workweek. Here’s a look at how managers are allocating their own time across tasks and management every week:

  • The average manager spends 3.6 hours/day on their own task work, or 18.2 hours a week.
  • Only 26.9% of managers average more than 4 hours/day on their own task work, and 9% average more than 6 hours/day.
  • On average, 50.2% of managers' task time is spent on productive, focused work.
  • Only 10.9% of managers are productive in more than 70% of their task time, on average. 
  • The average manager spends 1.83 hours/day on productive task work, or 9.2 hours a week.
  • On average, managers waste 1.82 hours/day on unproductive task work like checking emails, Slack, or sifting through their task list.

As expected, managers are spending less than half of their workweek on their own actual task work, with only 9% of all managers spending more than 6 hours a day working on tasks. This is not surprising as our productivity trends report on meetings found that busy professionals average 39.3 meetings a week, rising 37.9% since the start of the pandemic. Managers also reported only 50.2% of their task time is actually spent productively, compared to 53.3% reported by employees.

Workplace stress statistics

Next, we look at whether employees, managers and senior leaders are experiencing stress due to the increasing task load. Additionally, with 36% of workers planning to look for a new job in the next 12 months due to The Great Resignation, what impact does this have on the teams they leave behind? Lastly, teams are losing significant amounts of time due to competing priorities causing overwhelming stress on an already heavy workload.

23.4% of people feel like their workload has increased due to The Great Resignation

  • Individual contributors: 22.7%
  • Managers: 21.4%
  • Senior leaders/execs: 27.3%

78.7% of people experience stress due to increasing tasks and lack of time to get it all done every week. 

  • Individual contributors: 81.8%
  • Managers: 71.4%
  • Senior leaders/execs: 81.8%

On average, users report spending 10.8% of their workweek recovering and catching up after having to reprioritize their work.

  • Individual contributors: 12.1%
  • Managers: 10.6%
  • Senior leaders/execs: 8.5%

A shocking 23.4% of professionals are feeling the pain of The Great Resignation, as that work once performed by their fellow employees is now falling on their plates. This pain is surprisingly felt most at the top with 27.3% of senior executives experiencing an increased workload due to The Great Resignation vs. 22.7% of employees. But it’s not just The Great Resignation that’s driving strain on professionals: over 75% of people are experiencing stress every week due to increasing task loads and lack of time to get it all done.

Individual contributor statistics across project management platforms

In this Task Management Trends Report, we captured and analyzed these findings across project management platforms Jira, Todoist, Asana, Trello and ClickUp so you can see how these trends break out across your tool of choice.

Individual contributor task completion across project management platforms

Jira Todoist Asana Trello ClickUp
Average percent of planned tasks completed each week 50.2% 57.5% 51.9% 45.0% 47.7%
Percent of teams that accomplish more than 70% of planned tasks each week 17.1% 20.2% 18.5% 5.1% 12.0%
Percent of teams that accomplish less than 40% of planned tasks each week 42.9% 24.2% 30.2% 43.6% 44.0%

While the average individual contributor completes 53.5% of their weekly planned tasks, this data varies dramatically across project management platforms. Todoist users report the highest task completion rate at 57.5%, while Trello users report the lowest at 45.0%, over a 12 point difference between tools. This is not to say that Todoist users accomplish more than Trello users, but to represent how users of these project management platforms capacity plan and estimate out their task load every week. 

Individual contributor time spent on tasks across project management platforms

Jira Todoist Asana Trello ClickUp
Average number of hours/day spent on task work 4.9 hours 4.1 hours 3.7 hours 4.1 hours 4.8 hours
Average number of hours/week spent on task work 24.6 hours 20.7 hours 18.6 hours 20.7 hours 24.0 hours
Percent of ICs who average more than 6 hours/day on task work 5.7% 13.3% 9.4% 20.5% 8.0%
Percent of ICs who average more than 4 hours/day on task work 57.1% 37.8% 29.3% 41.0% 64.0%

Now, let’s look at the time individual contributors spend on tasks across project management platforms. While the average worker works on tasks for 4.2 hours a day, Jira users report the most time spent on tasks at 4.9 hours a day compared to just 3.7 hours users of Asana, a full 1.2 hour difference across platforms daily, and 6 hour difference every week. IC users at Trello reported the highest percentage of users who spend more than 6 hours a day on task work at 20.5%, while ClickUp reported the highest percentage of users who spend more than 4 hours a day on tasks at 64%.

Individual contributor task productivity across project management platforms

Jira Todoist Asana Trello ClickUp
Percent of task time spent on productive work 54.6% 53.1% 52.7% 52.9% 54.0%
Percent of ICs who are productive more than 70% of their task time 14.3% 12.2% 9.4% 7.9% 12.0%
Average number of productive task hours/day for ICs 2.7 hours 2.2 hours 2.0 hours 2.2 hours 2.6 hours
Average number of productive task hours/week for ICs 13.5 hours 11.0 hours 9.8 hours 11.0 hours 13.0 hours
Average number of unproductive task hours/day for ICs 2.2 hours 1.9 hours 1.8 hours 2.0 hours 2.2 hours
Average number of unproductive task hours/week for ICs 11.2 hours 9.7 hours 8.8 hours 9.8 hours 11.0 hours

The average percent of individual contributors task time spent on productive, focused work is 53.3%, which is actually very consistent across all of our project management platforms. Though the percent who are productive more than 70% of their task time varies from a high of 14.3% at Jira and a low of 7.9% at Trello. We also saw more variation in the average number of productive task hours, leading at 2.7 hours a day at Jira compared to the lowest reported 2.0 at Asana. However, Asana IC users also reported the lowest number of hours wasted on unproductive task work at 1.8 hours a day, compared to both Jira and ClickUp IC users, who reported 2.2 unproductive hours.

Individual contributor time defense for tasks across project management platforms

Jira Todoist Asana Trello ClickUp
Average number of additional hours/week ICs want to defend for task work 10.9 hours 8.2 hours 8.1 hours 7.2 hours 8.4 hours
ICs want to defend this additional percent of time/work to work on tasks 27.3% 20.4% 20.3% 18.1% 21.1%
Average number of times/day ICs are pulled out of task work from an interruption 31.8 31.0 30.3 37.9 30.9

So how much additional time do individual contributors want to catch up on their task lists? The average person wants to defend 8.3 additional hours per week for tasks, and as high as 10.9 hours at Jira compared to the lowest reported 7.2 additional hours at Trello. It’s important that individual contributors defend this time, as the average person is interrupted 31.6 times a day from their task work, or as high as 37.9 times a day for Trello users.

Manager statistics across project management platforms

Now let’s look at the data we analyzed above for managers across popular project management platforms Jira, Todoist, Asana, Trello and ClickUp.

Manager task completion across project management platforms

Jira Todoist Asana Trello ClickUp
Average percent of planned tasks completed each week (reported by managers) 56.6% 53.6% 56.9% 40.6% 48.0%
Percent of teams that accomplish more than 70% of planned tasks each week (reported by managers) 11.8% 18.4% 14.4% 11.1% 4.8%

The average percent of planned tasks completed each week (as reported by managers) is 52.6%, and similar to the data reported by individual contributors, this data varies greatly across project management platforms. Asana managers reported the highest task completion rate at 56.9%, compared to just 40.6% of tasks completed at Trello. 

Manager time spent on tasks across project management platforms

Jira Todoist Asana Trello ClickUp
Average number of hours/day managers spend on task work 3.1 hours 3.9 hours 4.0 hours 3.2 hours 4.1 hours
Average number of hours/week managers spend on task work 15.6 hours 19.6 hours 19.8 hours 16.1 hours 20.4 hours
Percent of managers who average more than 6 hours/day on task work 8.6% 17.5% 7.1% 5.6% 0%
Percent of managers who average more than 4 hours/day on task work 25.7% 27.5% 28.6% 22.2% 35.0%

Managers across these project management platforms reported within one hour of each other for the average number of hours they spend a day on their own task work. Managers using ClickUp reported the highest at 4.1 hours a day compared to Jira at 3.1 hours a day, and right in the middle the average across all platforms at 3.6 hours a day. And while ClickUp is the highest on average, 0% of managers using ClickUp reported spending more than 6 hours a day on task work while 17.5% of managers using Todoist spend more than 6 hours a day working on their tasks.

Manager task productivity across project management platforms

Jira Todoist Asana Trello ClickUp
Percent of managers task time spent on productive work 50.9% 50.5% 49.3% 45.6% 49.5%
Percent of managers who are productive in more than 70% of their task time 20.0% 10.0% 4.8% 5.6% 5.0%
Average number of productive task hours/day for managers 1.6 hours 2.0 hours 2.0 hours 1.5 hours 2.0 hours
Average number of productive task hours/week for managers 8.0 hours 9.9 hours 9.7 hours 7.3 hours 10.1 hours
Average number of unproductive task hours/day for managers 1.5 hours 1.9 hours 2.0 hours 1.8 hours 2.1 hours
Average number of unproductive task hours/week for managers 7.7 hours 9.7 hours 10.0 hours 8.8 hours 10.3 hours

Just over half of the time managers spend working on tasks is reported as productive on average, ranging from the lowest reported 45.6% at Trello to the highest 50.9% at Jira. We also saw the widest in reporting across the entire report here for percent of managers who are productive in more than 70% of their task time. Managers using Asana reported just 4.8% compared to over 4x higher results at Jira.

Manager time spent on prioritizing tasks across project management platforms

Jira Todoist Asana Trello ClickUp
Average number of hours/week managers spend assigning, prioritizing, and reprioritizing work for their team 6.1 hours 3.8 hours 5.1 hours 4.6 hours 5.6 hours
Percent of managers week spent assigning, prioritizing, and reprioritizing work for their team 15.1% 9.4% 12.7% 11.4% 14.0%
Percent of managers who spend 8 hours or more a week assigning, prioritizing, and reprioritizing work for their team 32.4% 10.8% 21.4% 16.7% 20.0%
Percent of managers who spend 14 hours or more a week assigning, prioritizing, and reprioritizing work for their team 31.6% 0% 15.9% 0% 17.9%
Percent of managers who spend less than 4 hours a week assigning, prioritizing, and reprioritizing work for their team 12.1% 28.1% 16.8% 23.2% 9.8%

Managers are not just responsible for themselves, but for all of the individual contributors they manage, and average 5 hours a week just assigning, prioritizing and reprioritizing work across their team. Managers using the Todoist reported the lowest amount of hours at just 3.8 per week, compared to 6.1 hours by managers using Jira. Zero managers using Todoist reported spending more than 14 hours a week assigning, prioritizing and reprioritizing work across their team, while 31.6% of managers using Jira do.

Manager time defense & self-ranking across project management platforms

Jira Todoist Asana Trello ClickUp
Number of additional hours/week managers want to defend for the average team member for task work 12.5 hours 9.2 hours 8.4 hours 9.2 hours 6.5 hours
Percent of the workweek managers want to defend for additional task time for each team member 31.3% 22.9% 21.0% 22.9% 16.1%
Percent of managers who want to defend 15 or more additional hours/week of task time for each member of their team 38.2% 22.2% 17.9% 27.8% 10.0%
How managers rank their ability to defend their team from interruptions and distractions, on a scale of 1-10 5.5 5.8 5.1 5.3 4.5
Percent of managers who rank their ability at 7 or higher out of 10 to defend their team from interruptions and distractions 27.3% 41.1% 28.6% 27.8% 25.0%

Another important stat for managers is how much additional time they want to defend for their direct reports, and the average manager wants to defend an additional 9.4 hours for each team member every week to work on tasks. Managers using Jira reported the highest average of 12.5 hours for each team member, compared to the lowest 6.5 hours the average manager using ClickUp reported. And while managers desperately want to defend this time, managers using ClickUp only rank their ability at a 4.5/10 for defending their team from interruptions, and the highest with Todoist where managers ranked themselves at 5.8/10.

Reclaim ROI statistics

At Reclaim, we pulled together this report to help us understand the task management needs of our users, and discover how we can provide more value across all organization types. We know each item on your task list takes time, and that’s why it’s so hard to get it all done – here’s a look at how individual contributors, managers and senior leaders rate their abilities when using Reclaim + their task managers.

Users are able to defend 29.3% of their workweek for productive, heads-down work.

  • Individual contributors: 34% of their workweek
  • Managers: 25% of their workweek
  • Senior leaders/execs: 26% of their workweek

This is the total percentage of busy professionals workweeks that Reclaim is able to help them defend for productive task work alone, not including time spent on work items like answering email, hopping around Slack, or browsing to-do lists. Individual contributors, the employees responsible for accomplishing most of the task across an organization, are seeing the largest benefit here, defending 34% of their workweeks for important focused work assigned to them through their project management integration.

Users are able to defend 5.7 additional hours per week for productive task work.

  • Individual contributors: 5.1 additional hours
  • Managers: 7.8 additional hours
  • Senior leaders/execs: 4.3 additional hours

While professionals are now defending almost 30% of their workweek on their calendar for productive task work, they are also able to defend an additional 5.7 hours on average each week through the task integration. Managers actually experienced the most value here, defending an additional 7.8 hours on average, almost 20% of their entire workweek, to dedicate to their own task work. Middle managers especially are often caught juggling the most meetings between direct reports, reporting to upper management, and communicating across teams and departments, which is why it’s so important they defend the time they need to get their actual work done on their calendars.

Users reported a 12.1% increase in their ability to accurately estimate projects and capacity plan sprints.

  • Individual contributors: 8.4% better
  • Managers: 7.1% better
  • Senior leaders/execs: 26.0% better

Another major advantage Reclaim offers is the ability to actually visualize and map what can be realistically accomplished in a week by integrating your task list with your calendar. Reclaim task integration users are improving their ability to accurately forecast their project estimates and capacity planning for their sprints by 12.1%. Senior leaders and executives reported the most significant increase of an astonishing 26% as they can better reflect on the overall goals and priorities affecting the organization at large.

Users reported being able to avoid or say no to an additional 2.3 meetings/week by communicating task work through their calendars. 

  • Individual contributors: 1.9 meetings
  • Managers: 2.8 meetings
  • Senior leaders/execs: 2.4 meetings

Another extremely important factor in busy professionals productivity is making the hard decisions on what they don’t have time for. With Reclaim’s task integrations, professionals on average are able to say no to an additional 2.3 meetings each week by representing their own priorities via task time blocks on their calendars. Managers and senior leaders reported the highest number of meetings avoided due to the higher volume of meetings on their calendars.

Users reported a 41.1% improvement in being able to better prioritize their work and determine what to take on next.

  • Individual contributors: 39.5% better
  • Managers: 40.8% better
  • Senior leaders/execs: 44.5% better

Lastly, how do busy professionals optimize the limited time they have for tasks? By reducing the decision paralysis of what to take on next. Reclaim users reported a 41.1% improvement in prioritizing their work using a Reclaim task integration, with the highest results experienced by senior leaders at a 44.5% improvement.

At Reclaim, we’re focused on helping busy professionals make time for their important work, even in the busiest, most chaotic of schedules. Stay tuned for our next productivity trends report on how teams are optimizing their workweeks in the modern workplace. 

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8 Tips for a Productive Morning Routine (+ Bonus Templates)
July 6, 2022

8 Tips for a Productive Morning Routine (+ Bonus Templates)

Want to learn how to create a productive morning routine? 8 top tips: 1. Start the night before 2. Wake up earlier 3. Make the bed 4. Get some sun 5. Movement 6. Mindfulness 7. Fuel your body 8. Read
6 Best Practices for Productive Status Meetings
July 1, 2022

6 Best Practices for Productive Status Meetings

Effective status meetings are opportunities for companies to review performance and adjust course towards their goals. Learn about 6 types of status meetings, with tips to make them more productive.
Time Anxiety: 7 Causes & How to Overcome
June 29, 2022

Time Anxiety: 7 Causes & How to Overcome

Do you feel like there are never enough hours in the day? Learn about 7 common causes of time anxiety, with practical solutions to help you get the most of your limited time without the extra stress.
How to Manage Google Calendar in Slack
June 23, 2022

How to Manage Google Calendar in Slack

Managing your calendar in Slack benefits include reduced context switching and fewer interruptions in your day. Learn two ways to connect Google Calendar and Slack to be more productive every week.
How to Prioritize Your Tasks in 6 Steps
June 15, 2022

How to Prioritize Your Tasks in 6 Steps

Not everything on your to-do list is equally important (even if it feels like it). Learn how to prioritize your overwhelming task list in 6 steps, and get more from your limited time every week.
This Meeting Could Have Been an Email: 9 Examples to Avoid
June 10, 2022

This Meeting Could Have Been an Email: 9 Examples to Avoid

Professionals spend more than 50% of their workweek in meetings. How many of those could have been an email? Here are 9 unproductive meeting scenarios to avoid - with anecdotes from the community.
Top 5 Availability Calendars for Busy Schedules
June 8, 2022

Top 5 Availability Calendars for Busy Schedules

Automating your meeting workflow with an availability calendar saves 3.3 hours/week on average. Learn more about the best 5 scheduling apps of 2022 for the most common scheduling scenarios.
6 Best Google Calendar Add-Ons in the Marketplace
June 7, 2022

6 Best Google Calendar Add-Ons in the Marketplace

Learn how to make Google Calendar even more productive with 6 free add-ons to help optimize your team's scheduling workflow. Save time and get more accomplished without leaving your calendar.
Managing Interruptions at Work: 6 Worst Distractions
June 1, 2022

Managing Interruptions at Work: 6 Worst Distractions

The average professional is interrupted every 5-15 minutes, but thanks to context switching, that can end up costing you 6 hours/day. Learn how to manage common distractions at work and get more done.
How to Set Daily Goals: 20 Inspiring Example Goals
May 26, 2022

How to Set Daily Goals: 20 Inspiring Example Goals

Do your daily plans set your future up for success? 65% of people say they want to improve their daily goal setting - here's how to set effective targets for each day (with SMART examples).
How to Add Asana Tasks to Google Calendar
May 25, 2022

How to Add Asana Tasks to Google Calendar

Only 51.9% of planned tasks are completed by Asana users every week. Learn how to schedule Asana tasks to Google Calendar via Reclaim.ai, and get more done every sprint.
11 Best Productivity Apps for Managers
May 19, 2022

11 Best Productivity Apps for Managers

Only 50.2% of managers' task time is spent on actually productive work. Check out the 11 best productivity tools to help managers optimize their workweeks, and make more time where there is none.
Feeling Unmotivated at Work? 7 Ways to Get Your Drive Back
May 17, 2022

Feeling Unmotivated at Work? 7 Ways to Get Your Drive Back

1 in 3 employees feel unmotivated and unhappy at work, so how do you stay on track without your drive? Learn what causes demotivation and 7 tips to stay consistent (even when your motivation isn't).
Calendar Heroes: Elisa of M.Y.PhD, PhD Scholar at the University of Konstanz
May 13, 2022

Calendar Heroes: Elisa of M.Y.PhD, PhD Scholar at the University of Konstanz

Learn how PhD student, content creator, and Reclaim.ai user Elisa maximizes her time every week - with productivity tips including Pomodoro timers, deep work, calendar blocking, and yoga.
30 Great Check-In Questions for Managers to Drop in Meetings
May 11, 2022

30 Great Check-In Questions for Managers to Drop in Meetings

See the top 30 check-in questions managers should ask their direct reports in team meetings, one-on-ones, and daily standups to boost productivity and build better relationships with the team.
Meeting Conflicts: 5 Tips for Navigating Conflicting Schedules
May 5, 2022

Meeting Conflicts: 5 Tips for Navigating Conflicting Schedules

With the average professional juggling 25.6 meetings/week, meeting conflicts are inevitable. Learn how to navigate scheduling issues when they come up, with helpful tips to avoid them in the future.
The Best Zoom + Google Calendar Integration for Remote Meetings (Bonus: Works w/ Slack)
May 4, 2022

The Best Zoom + Google Calendar Integration for Remote Meetings (Bonus: Works w/ Slack)

Want to integrate Zoom with Google Calendar to save time scheduling personal and work calendars? 1. Go to the Google Marketplace 2. Search for Zoom 3. Select Zoom for Google Workspace 4. Click Install
Job Satisfaction & Productivity: Rituals for Positive Work Culture
April 29, 2022

Job Satisfaction & Productivity: Rituals for Positive Work Culture

Job satisfaction boosts productivity by 31%, but only 65% of US workers are content with their job. Learn how work satisfaction and productivity are connected, and rituals to boost both in your team.
How to Schedule ClickUp Tasks in Google Calendar
April 27, 2022

How to Schedule ClickUp Tasks in Google Calendar

Without enough time in their busy weeks, ClickUp users only complete 47% of their planned tasks. Sync ClickUp tasks to Google Calendar to automatically schedule time for task work and get more done.
4 Types of Brainstorming Meetings: Tips for Productive Ideation Sessions
April 21, 2022

4 Types of Brainstorming Meetings: Tips for Productive Ideation Sessions

Brainstorming meetings are used to solve complex problems with key members of the team, and develop next steps for a project. Learn the 4 different types of ideation sessions to use for brainstorming.
What is Decision Paralysis? How to Prevent in 4 Steps
April 18, 2022

What is Decision Paralysis? How to Prevent in 4 Steps

Experiencing decision paralysis from an overwhelming task list? 78.7% of people feel stressed by their increasing workloads. Here are 4 steps to help prioritize your time and prevent choice paralysis.
Deep Work vs. Shallow Work: 8 Tips to Maximize Productivity
April 15, 2022

Deep Work vs. Shallow Work: 8 Tips to Maximize Productivity

Entering a ‘flow state’ can boost productivity up to 500%, but many professionals can't find the time for distraction-free deep work on their cognitively demanding tasks. Shallow work may be to blame.
What is Mental Exhaustion? 9 Tips to Prevent a Tired Brain
April 7, 2022

What is Mental Exhaustion? 9 Tips to Prevent a Tired Brain

Feeling overworked, exhausted, and disengaged from your work? 41% of professionals feel burned out. Learn how to overcome mental fatigue, and what you can do to prevent it in the future.
11 Google Calendar Issues You Didn’t Know You Had
April 6, 2022

11 Google Calendar Issues You Didn’t Know You Had

Google Calendar is great, but sometimes it's not enough. Here are 11 problems you're probably experiencing, and how to use Reclaim.ai to make them 10 times better.
Task Management Trends Report: +200 Stats on Managers vs. Individual Contributors
March 29, 2022

Task Management Trends Report: +200 Stats on Managers vs. Individual Contributors

Just 53.5% of planned tasks get completed every week, with ICs only averaging 4.2 hours per day on task work. See over 200 stats in the 2022 Task Management Trends Report by Reclaim.ai.
How to Integrate Notion & Reclaim.ai with Google Calendar
March 21, 2022

How to Integrate Notion & Reclaim.ai with Google Calendar

Time blocking and organizing with Notion are two productivity trends that are here to stay. Learn how to integrate Notion and Reclaim.ai to auto-schedule your task list directly in Google Calendar.
7 Steps to a Productive Weekly Work Plan - Free Template Included
March 17, 2022

7 Steps to a Productive Weekly Work Plan - Free Template Included

Did you know that every minute spent planning saves 10 minutes in execution? Learn how a weekly work plan helps you to reduce stress, accomplish more, and stay on track with your priorities.
What is a Hybrid Work Model? Benefits vs. Challenges
March 2, 2022

What is a Hybrid Work Model? Benefits vs. Challenges

83% of people prefer hybrid work, but how do you balance the benefits of in-office collaboration and remote flexibility? Learn the different types of hybrid work models, benefits, challenges and tips.
How to Add Todoist Tasks to Google Calendar
February 24, 2022

How to Add Todoist Tasks to Google Calendar

96% of people say life is better with to-do lists, but 41% of tasks are never completed! Learn how to sync Todoist with Google Calendar to actually make time to get your tasks done via Reclaim.
8 Best Calendar Apps for Remote Work in 2022
February 22, 2022

8 Best Calendar Apps for Remote Work in 2022

Did you know that the right calendar app can improve your time management by as much as 38%? Compare these 8 popular calendar apps to see which is best for organizing your remote schedule.
How to Schedule Jira Issues in Google Calendar
February 16, 2022

How to Schedule Jira Issues in Google Calendar

Feeling overwhelmed by your ever-evolving Jira task list? Learn how to add Jira issues to Google Calendar so you can schedule time for heads-down work, and increase productivity up to 80%.
Calendar Analysis: How to Audit Your Time & Productivity
January 27, 2022

Calendar Analysis: How to Audit Your Time & Productivity

Why should you audit your time and calendar? People waste up to 40% of their workday when unorganized. Analyze how much time you spend on meetings, tasks, and personal time to better plan your week.
Reclaim's Response to the Log4j Vulnerability
December 29, 2021

Reclaim's Response to the Log4j Vulnerability

As a security-first company who takes the protection and security of our customer data extremely seriously, we’re writing this blog post to share our response to the Log4j CVE vulnerability.
How to Share Google Calendar & Manage Your Availability
December 16, 2021

How to Share Google Calendar & Manage Your Availability

Learn how to share your Google Calendar with another Google Calendar, Outlook or iCloud Calendar, key privacy settings, and the best way to block your availability to avoid double-booking.
Best Planner Apps: Top 5 Tools for Productivity in 2022
December 13, 2021

Best Planner Apps: Top 5 Tools for Productivity in 2022

If you spend just 10-12 minutes planning your day, you’ll save up to 2 hours of time otherwise wasted from poor planning. Learn the top 5 planner apps to keep you organized and productive in 2022.
How to Add Linear.app Issues to Google Calendar
December 1, 2021

How to Add Linear.app Issues to Google Calendar

Less than 50% of issues get completed every cycle, or sprint. Learn how to connect your Linear.app issue tracking projects with Google Calendar so you can make time for important tasks every sprint.
Top 14 Project Management Skills for the Remote Work Era
November 24, 2021

Top 14 Project Management Skills for the Remote Work Era

Which project management skills do you need to lead a remote working team? As the coordinator for a highly complex show, project managers need an arsenal of people skills and technical skills.
Team Meetings: 5 Types & Best Practices for Scheduling
November 12, 2021

Team Meetings: 5 Types & Best Practices for Scheduling

What is a team meeting? A gathering to build relationships, collaborate, share updates, and align your team. But with 50% of the workweek in meetings, orgs need to consider if they’re overscheduling.
Productivity Trends Report: One-on-One Meeting Statistics
November 2, 2021

Productivity Trends Report: One-on-One Meeting Statistics

Meetings have increased 69.7% since before the pandemic. Professionals now average 21.5 hours in meetings each week, with over 500% increase in one-on-one meetings due to the shift to remote work.
Effective 1:1 Meetings: How to Better Prepare & Schedule
October 26, 2021

Effective 1:1 Meetings: How to Better Prepare & Schedule

One on one meetings, or 1:1s, are a recurring check-in between two team members to discuss priorities, projects and goals. But are you using them effectively?
Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop
October 20, 2021

Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop

In this edition of Calendar Heroes, we talk to Chris Parsons, co-founder and CTO of Lollipop, to learn his style, tools, and methods for balancing priorities while leading an early-stage startup.
Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor
October 14, 2021

Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor

VP of Engineering at Mindtickle and Angel Investor, Vishwesh Jirgale, shares how he gets things done and achieves a productive workday. Check it out!
What is Focus Time? How to Prioritize Productivity
October 13, 2021

What is Focus Time? How to Prioritize Productivity

Focus time is a dedicated session for uninterrupted productive work. But with each meeting, Slack message, email and social media distraction, it takes 23 minutes and 15 seconds to get back on track.
Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros
October 6, 2021

Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros

VP of customer experience & customer operations at Khoros, Philippe Mesritz shares how he optimizes his time to get things done. Check it out!
Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting
September 29, 2021

Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting

Megan is a full-time working mother of four who runs three successful companies, Megan Killion Consulting, newly launched startup Coven Cloud, and a property rental business. See how she makes time!
More Calendar Control for Meetings! Reclaim Free & Busy
September 28, 2021

More Calendar Control for Meetings! Reclaim Free & Busy

Add more productivity and control to your smart calendar with advanced Reclaim free and busy event hashtags. Block time for no-meeting days, focus time, meeting times, and clock-out of task scheduling
Top 7 Time Management Tools (for Busy People)
September 23, 2021

Top 7 Time Management Tools (for Busy People)

82% of people don’t have a time management system, but there are hundreds of apps available to improve productivity for every working style. Find your best fit in the top 7 time management tools list.
Job Burnout: How to Fix at Your Workplace
September 21, 2021

Job Burnout: How to Fix at Your Workplace

Over two-thirds of employees have experienced job burnout recently, and more than 50% of all annual turnover results from burnout. See which signs to look for and how to prevent them at your company.
Top 5 Work Habits to Boost Productivity
September 14, 2021

Top 5 Work Habits to Boost Productivity

See the top 5 work habits to try to boost your productivity. If you’re seeking a promotion, trying to pivot your career, or just simply looking to step your game up in the workplace, this is for you.
Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow
September 10, 2021

Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow

Working on a team that is spread across 10 different time zones and our Calendar Hero, Chris Hunt lets us in on how he is able to do it. Check it out!
Durable Identity: Employee-Friendly SaaS for Life Changes
September 7, 2021

Durable Identity: Employee-Friendly SaaS for Life Changes

The average person changes jobs every 4.1 years, but you shouldn't have to re-sign up for every SaaS app that often. The future of work will be more durable - your identity will survive life changes.
Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity
August 31, 2021

Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity

"This meeting could’ve been an email.” We're all thinking it. Even 71% of senior managers feel their meetings are unproductive. Reduce meetings and boost productivity with weekly status reports.
The Best Time to Meditate? Prioritize Self-Care
August 26, 2021

The Best Time to Meditate? Prioritize Self-Care

The best time to meditate depends on your intention and your schedule. But no matter when you meditate, you can reap the benefits. The important thing is that you make time for this healthy habit.
Top 6 ADHD Organization Tools
August 24, 2021

Top 6 ADHD Organization Tools

Staying organized can feel like a constant battle for people with ADHD before you find your ideal rhythm and workflow. Here are the top ADHD organization tools to help you become more productive.
No-Meeting Days: Top 4 Advantages & How to Start at Your Company
August 19, 2021

No-Meeting Days: Top 4 Advantages & How to Start at Your Company

Are meetings consuming your workweek? 78% of people feel their meeting schedule is out of control - see how one no-meeting day a week can improve your productivity, team morale and prevent burnout.
Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman
August 17, 2021

Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman

Working as JSON Schema Specification Lead at Postman, Ben shares how he balances priorities while developing the JSON Schema strategy and it's tooling, and supports the open-source community.
Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite
August 11, 2021

Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite

Shay Kingsbury at Hootsuite shares how she balances priorities while leading merger and acquisition integration and Go To Market for Sparkcentral at the social media marketing and management platform.
Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages
August 10, 2021

Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages

Slack released a much-anticipated feature in June of 2021: scheduled sends for Slack messages. This, paired with some awesome Status syncing capabilities from Reclaim, can help you become a rockstar Slack communicator and role model for your team.
Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk
August 9, 2021

Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk

Michele Wiedemer at Synk shares how she balances priorities while developing the education training program for security champions and developers at the open source security platform.
Best Time to Exercise? Morning, Afternoon or Whenever
August 4, 2021

Best Time to Exercise? Morning, Afternoon or Whenever

Exercising for as little as 15 minutes a day can increase your lifespan by as much as 3 years, and you’ll sleep better and feel less stressed too. Here's how to optimize your workouts for the best time of day.
Make Time to Read: 5 Practical Tips for Busy People
July 28, 2021

Make Time to Read: 5 Practical Tips for Busy People

Reading has amazing benefits, and 35% of people want to do it more. It increases verbal intelligence, makes you a better leader, reduces stress, and fends off Alzheimer’s. Here are 5 tips to try out.
Calendar Heroes: Rohini Pandhi, Product @ Square
July 26, 2021

Calendar Heroes: Rohini Pandhi, Product @ Square

Rohini Pandhi, a Product Lead at Square, shares her style, tools and methodologies for balancing priorities while leading the product efforts for one of the top digital payment companies in the world.
15 Best Slack Apps for the Future of Work
July 22, 2021

15 Best Slack Apps for the Future of Work

Check out the top 15 Slack apps productive teams are using today to build and support the future of work at their organization across calendar management, project management, status updates, HR and team building.
Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge
July 19, 2021

Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge

Connor MacDonald at The Ridge shares his style, tools and methodologies for balancing priorities while leading the marketing vision for the brand that brought the world the first RFID-blocking wallet.
Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools
July 7, 2021

Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools

We get asked almost every day: what's the difference between Reclaim.ai and Clockwise? While we're both in the smart calendar space, there are some key differences to consider.
Naming Calendar Events: 5 Calendar Etiquette Tips
July 2, 2021

Naming Calendar Events: 5 Calendar Etiquette Tips

Need to create better calendar event titles to communicate context to your invitees, colleagues and incoming schedulers? Calendar communication starts with the first thing people see: the event title.
Lunch Breaks: 5 Ways to Improve Your Productivity
June 22, 2021

Lunch Breaks: 5 Ways to Improve Your Productivity

Want to improve your quality of work, energy level, and creativity? In this article, learn 5 ways in which taking a lunch will actually boost your productivity.
Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time
June 17, 2021

Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time

Learn the 5 key differences between effective vs. pointless meetings, and 3 tips to avoid unnecessary meetings getting booked on your calendar.
3 Ways to Find Work-Life Balance in the New Normal
June 10, 2021

3 Ways to Find Work-Life Balance in the New Normal

You want work-life balance, but work and life can't separate into equal halves. Forget balance, here are three ways to make work-life harmony a reality.
Reclaim just raised $4.8M in seed funding! 🎉
May 26, 2021

Reclaim just raised $4.8M in seed funding! 🎉

We're excited to announce that Reclaim has raised $4.8M in seed funding led by Index Ventures. Here's what comes next.
Pareto Principle: Using the 80/20 Rule for Priority Management
May 25, 2021

Pareto Principle: Using the 80/20 Rule for Priority Management

How to use the Pareto Principle 80/20 rule to block time for your priorities.
3 Single-Tasking Tips to Improve Your Focus
April 28, 2021

3 Single-Tasking Tips to Improve Your Focus

While you may think multitasking is a skill you can master, only 2.5% of people can do it effectively. Your brain performs best when “single-tasking”, focusing on only one thing at a time.
How to Create a Smart Calendar
April 22, 2021

How to Create a Smart Calendar

A smart calendar can help you simplify calendar management and boost productivity. Here's how to create a smart calendar so you can take control of your busy schedule.
Time Management Advice - Top 3 Problems & How to Solve Them
April 9, 2021

Time Management Advice - Top 3 Problems & How to Solve Them

Most time management advice is out of touch with reality. Here are the top 3 problems with it and how to solve them.
Announcing the Planner Beta: a New Way to Manage Your Workweek
April 5, 2021

Announcing the Planner Beta: a New Way to Manage Your Workweek

We're excited to announce that Planner is now available in public beta for all Reclaim users. Planner lets you prioritize and schedule all your Tasks and Habits exactly the way you want, every week.
4 Time Blocking Planner Approaches to Squeeze More From Busy Schedules
March 25, 2021

4 Time Blocking Planner Approaches to Squeeze More From Busy Schedules

Time blocking is the habit of mindfully scheduling daily and weekly tasks to get everything done as efficiently as possible. A time blocking planner is used to organize your new, efficient schedule.
Context Switching Is Destroying Your Workday: Here's How to Fix It
March 16, 2021

Context Switching Is Destroying Your Workday: Here's How to Fix It

How do you stop context switching from eating into your productive time? We look at tactics to help you reduce task switching and improve your concentration at work.
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