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Outlook Calendar vs. Reclaim.ai

Reclaim isn’t an Outlook Calendar alternative - it makes your existing calendar smarter.

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Features & integrations
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Reclaim +
Outlook
Outlook
Tasks
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Automatically schedule tasks to your calendar around your existing calendar events, by priority, before their due dates.
Flexible time blocking
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Keeps your schedule flexible with smart "free" and "busy" controls based on how busy your schedule is to maximize availability while defending your time.
Robust free plan
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Both Reclaim and Outlook offer free plans, with Reclaim’s free forever tier providing full access to most of the platform, while Outlook’s free plan includes basic calendar features.
Flexible time blocking
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Auto-schedule time for your tasks, routines, meetings, and keep your schedule flexible to conflicts as they come up.
Tasks
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Reclaim automatically schedules tasks on the calendar by priority and due date. Unlike Outlook’s To Do, which requires manual time blocking – Reclaim uses AI to optimize your task management.
Habits / recurring routines
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Automatically block time for recurring routines using smart time windows and priority controls. Unlike Outlook Calendar's generic repeating events, Reclaim Habits flex to your changing schedule.
Focus time
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Create "focus time" blocks to protect from meetings. Beyond basic scheduling, Reclaim intelligently reschedules Focus based on your other priorities.
Calendar sync
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Block your availability across both personal and work calendars both ways, or across multiple work calendars. Reclaim supports unlimited calendar syncs in any direction. Outlook Calendar syncs calendars but doesn't block time to show your availability to others.
Smart Meetings
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Automatically schedule recurring meetings at the best time for everyone on the invite with Smart Meetings at Reclaim. Outlook’s generic recurring meeting events don't dynamically consider availability or reschedule to changes in your calendar.
Productivity stats / time tracking
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Get native productivity stats to help you understand how much time you spend in meetings, across routines, and advanced time tracking for tasks.
Smart meeting breaks
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Automatically schedule breaks after meetings to prevent back-to-back days and reduce burnout.
Scheduling links
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Share scheduling links so people can automatically book available time on your calendar. Unlike Outlook, Reclaim lets you share prioritized scheduling links for maximum availability by displaying lower-priority events as open slots.
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AI that optimizes your schedule

Outlook Calendar helps you block time for events, but it doesn’t adapt when plans change. Reclaim’s AI intelligently organizes your schedule, automatically prioritizing tasks, meetings, breaks, and habits for a productive plan every week. Unlike static events that don’t adjust, Reclaim keeps your calendar flexible, so you stay productive without the stress.

Automated priority time blocking

Manual time blocking in Outlook Calendar can leave you guessing when to schedule focus time, tasks, and personal commitments. Reclaim automates this process—intelligently blocking time for deep work, routines, and key tasks with smart priority levels. Your schedule stays aligned with what matters most, effortlessly.

Advanced calendar sync

Staying on top of multiple work and personal calendars can be challenging, often causing conflicts and missed meetings. Reclaim’s Calendar Sync ensures your availability is accurately reflected across all schedules—without duplication or complex workarounds. You have full control over what others see, keeping your calendar organized and your privacy protected.

More than 340,000 people across 55,000 companies are active with Reclaim
“My work schedule has changed significantly since I started using Reclaim. It's been a game-changer! I would be lost without it.”
Caroline Wakefield
Vice President - CTRS Solutions Ltd

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