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Productivity Glossary

Glossary of productivity, time management, & work-life balance terms.

A

AI (Artificial Intelligence)

AI, or artificial intelligence, is the ability for computer systems or machines to perform processes that simulate human intelligence.

All-Day Events in Calendars

An all-day calendar event is a 24-hour long event that is scheduled from midnight to midnight in the calendar.

B

Burnout

Burnout is a state of emotional, physical, and mental exhaustion caused by exposure to overwhelming and prolonged stress.

C

Calendar Apps

Calendar apps are software applications that integrate with your existing calendar to improve your scheduling and time management experience.

Calendar Privacy

Calendar privacy settings let you control who can see your events and details, from completely private to publicly visible.

Calendar Services

Calendar services are the primary calendar account for your schedule, forming the backbone and engine for your scheduling and calendar applications.

Calendar Sync

Calendar sync, or calendar synchronization, is a way of sharing information across two online calendars together.

Color Labels in Calendars

Color labels in calendars allow you to assign specific colors to different types of events or calendars.

D

Delegation

Delegation is the process of assigning tasks to another person. This management skill allows leaders to distribute work responsibilities to the team.

Deep Work

Deep work is the ability to focus without distraction on a cognitively demanding task for an extended period of time.

E

Eisenhower Matrix

The Eisenhower Matrix is a task management method for prioritizing tasks by urgency and importance. Also known as the Urgent-Important Matrix.

Events from Email

Events from email is a feature found in many calendar apps that automatically converts relevant information from your emails into calendar events.

F

Find a Time (Google Calendar)

Find a Time is a Google Calendar feature that allows you to see multiple peoples’ schedules side-by-side to identify the best mutual time to meet.

Flow State

The flow state is a mental state characterized by complete immersion in an activity with heightened focus and a deep sense of enjoyment.

Focus Time

Focus time is an uninterrupted block of time that’s set aside for a dedicated task. This productivity method allows you to focus without distraction.

G
M

Meeting

A meeting is a gathering of two or more people who come together to discuss, collaborate, or make decisions on a topic or common goal.

Meeting Agenda

A meeting agenda is a structured outline or plan that details the topics, objectives, and timeline for discussion during a meeting.

Meeting Conflict

A meeting conflict, or scheduling conflict, is where you end up having a meeting scheduled over another important event.

Multitasking

Multitasking is the act of trying to perform more than one task at the same time.

O

OOO (Out-of-Office)

OOO, short for "Out of Office," signifies you’re unavailable for work over a certain period of time. Used in business for email replies and calendars.

One-on-One Meetings

A one-on-one meeting (or 1:1 meeting) is a meeting between two people that usually reoccurs on a regular basis.

P

PTO (Paid Time Off)

PTO, or paid time off, is a company policy that grants employees paid leave from work for vacation, sick leave, personal days, bereavement, and more.

Primary Calendars

A primary calendar is the main calendar account that you use to schedule your appointments, tasks, events, and reminders.

Prioritization

Prioritization is the act of determining the order of importance and urgency across a set of things you want to get done.

Productivity

Productivity is the measure of efficiency in which resources, such as time and energy, are used to achieve desired outcomes or goals.

Project Management

Project management is a structured approach to planning, organizing, and executing tasks and initiatives within a specified timeframe and budget.

R

RSVP Status (Calendar Events)

The RSVP status on a calendar event is an invitation response to indicate whether you will attend an event.

Recurring Events (Calendar)

Recurring events in a calendar app are events that automatically repeat themselves at a specific interval, rather than being just a single instance.

Remote Work

Remote work is a work arrangement where employees perform their job duties outside of a traditional office environment.

S

A scheduling link is an online scheduling page that shares your availability and allows people to easily book an appointment or meeting time with you.

Shallow Work

Shallow work is the busywork, or logistical and administrative activities you need to do, that can be performed while distracted.

Shared Calendars

A shared calendar is a type of secondary calendar that has been shared with your main (or primary) calendar account.

Speedy Meetings

Speedy meetings is a setting in Google Calendar that automatically shortens the duration of your events and meetings that are 30 minutes or longer.

T

Time Blocking

Time blocking is a time management technique to divide your day into blocks of time to focus on specific tasks or activities.

Time Management

Time management is the ability to efficiently organize your time to work more productively across activities, like important tasks and planning.

Time Zones (Calendars)

Time zone settings in your calendar allow you to set which time zone you’re located in to accurately present your schedule.

Timeboxing

Timeboxing is a time management technique where a fixed period, or "box," is allocated to an activity or task.

To-Do List (Task List)

A to-do list is a list of tasks that you need to complete by a certain deadline, usually organized by priority.

W

Work-Life Balance

Work-life balance refers to the state of achieving harmony between the demands of your professional and personal life.

Working Hours

Working hours are set periods of time throughout the week when an employee is scheduled, available, and expected for work.

Working Location (Calendar Setting)

Working locations are a setting in the calendar that allows you to designate the places where you will conduct your work for the day.

AI (Artificial Intelligence)

AI, or artificial intelligence, is the ability for computer systems or machines to perform processes that simulate human intelligence.

All-Day Events in Calendars

An all-day calendar event is a 24-hour long event that is scheduled from midnight to midnight in the calendar.

Burnout

Burnout is a state of emotional, physical, and mental exhaustion caused by exposure to overwhelming and prolonged stress.

Calendar Apps

Calendar apps are software applications that integrate with your existing calendar to improve your scheduling and time management experience.

Calendar Privacy

Calendar privacy settings let you control who can see your events and details, from completely private to publicly visible.

Calendar Services

Calendar services are the primary calendar account for your schedule, forming the backbone and engine for your scheduling and calendar applications.

Calendar Sync

Calendar sync, or calendar synchronization, is a way of sharing information across two online calendars together.

Color Labels in Calendars

Color labels in calendars allow you to assign specific colors to different types of events or calendars.

Deep Work

Deep work is the ability to focus without distraction on a cognitively demanding task for an extended period of time.

Delegation

Delegation is the process of assigning tasks to another person. This management skill allows leaders to distribute work responsibilities to the team.

Eisenhower Matrix

The Eisenhower Matrix is a task management method for prioritizing tasks by urgency and importance. Also known as the Urgent-Important Matrix.

Events from Email

Events from email is a feature found in many calendar apps that automatically converts relevant information from your emails into calendar events.

Find a Time (Google Calendar)

Find a Time is a Google Calendar feature that allows you to see multiple peoples’ schedules side-by-side to identify the best mutual time to meet.

Flow State

The flow state is a mental state characterized by complete immersion in an activity with heightened focus and a deep sense of enjoyment.

Focus Time

Focus time is an uninterrupted block of time that’s set aside for a dedicated task. This productivity method allows you to focus without distraction.

Getting Things Done

Getting Things Done (GTD) is a popular productivity method where you declutter your brain so you can organize, plan, and execute your work better.

Meeting

A meeting is a gathering of two or more people who come together to discuss, collaborate, or make decisions on a topic or common goal.

Meeting Agenda

A meeting agenda is a structured outline or plan that details the topics, objectives, and timeline for discussion during a meeting.

Meeting Conflict

A meeting conflict, or scheduling conflict, is where you end up having a meeting scheduled over another important event.

Multitasking

Multitasking is the act of trying to perform more than one task at the same time.

OOO (Out-of-Office)

OOO, short for "Out of Office," signifies you’re unavailable for work over a certain period of time. Used in business for email replies and calendars.

One-on-One Meetings

A one-on-one meeting (or 1:1 meeting) is a meeting between two people that usually reoccurs on a regular basis.

PTO (Paid Time Off)

PTO, or paid time off, is a company policy that grants employees paid leave from work for vacation, sick leave, personal days, bereavement, and more.

Primary Calendars

A primary calendar is the main calendar account that you use to schedule your appointments, tasks, events, and reminders.

Prioritization

Prioritization is the act of determining the order of importance and urgency across a set of things you want to get done.

Productivity

Productivity is the measure of efficiency in which resources, such as time and energy, are used to achieve desired outcomes or goals.

Project Management

Project management is a structured approach to planning, organizing, and executing tasks and initiatives within a specified timeframe and budget.

RSVP Status (Calendar Events)

The RSVP status on a calendar event is an invitation response to indicate whether you will attend an event.

Recurring Events (Calendar)

Recurring events in a calendar app are events that automatically repeat themselves at a specific interval, rather than being just a single instance.

Remote Work

Remote work is a work arrangement where employees perform their job duties outside of a traditional office environment.

A scheduling link is an online scheduling page that shares your availability and allows people to easily book an appointment or meeting time with you.

Shallow Work

Shallow work is the busywork, or logistical and administrative activities you need to do, that can be performed while distracted.

Shared Calendars

A shared calendar is a type of secondary calendar that has been shared with your main (or primary) calendar account.

Speedy Meetings

Speedy meetings is a setting in Google Calendar that automatically shortens the duration of your events and meetings that are 30 minutes or longer.

Time Blocking

Time blocking is a time management technique to divide your day into blocks of time to focus on specific tasks or activities.

Time Management

Time management is the ability to efficiently organize your time to work more productively across activities, like important tasks and planning.

Time Zones (Calendars)

Time zone settings in your calendar allow you to set which time zone you’re located in to accurately present your schedule.

Timeboxing

Timeboxing is a time management technique where a fixed period, or "box," is allocated to an activity or task.

To-Do List (Task List)

A to-do list is a list of tasks that you need to complete by a certain deadline, usually organized by priority.

Work-Life Balance

Work-life balance refers to the state of achieving harmony between the demands of your professional and personal life.

Working Hours

Working hours are set periods of time throughout the week when an employee is scheduled, available, and expected for work.

Working Location (Calendar Setting)

Working locations are a setting in the calendar that allows you to designate the places where you will conduct your work for the day.

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