Outlook Calendar for Reclaim is almost here! Join the waitlist
20% off with code MEETINGS

Productivity Glossary

Glossary of productivity, time management, & work-life balance terms.

#

2-Minute Rule

2-Minute Rule

The 2-minute rule states that if a task takes less than two minutes to complete, you should do it immediately instead of putting it off.

A

AI (Artificial Intelligence)

AI (Artificial Intelligence)

AI, or artificial intelligence, is the ability for computer systems or machines to perform processes that simulate human intelligence.

Agile Sprint

Agile Sprint

An Agile sprint is a short, fixed period where a team works to complete a specific set of tasks and goals within a larger project.

All-Day Events in Calendars

All-Day Events in Calendars

An all-day calendar event is a 24-hour long event that is scheduled from midnight to midnight in the calendar.

Asynchronous

Asynchronous

Asynchronous refers to work styles and workplace communication that don't require everyone to be online or available at the same exact time.

B

Board Meeting

Board Meeting

A board meeting is a formal gathering of the board of directors of an organization, held at regular intervals to discuss strategic matters of business

Burnout

Burnout

Burnout is a state of emotional, physical, and mental exhaustion caused by exposure to overwhelming and prolonged stress.

C

Calendar Apps

Calendar Apps

Calendar apps are software applications that integrate with your existing calendar to improve your scheduling and time management experience.

Calendar Privacy

Calendar Privacy

Calendar privacy settings let you control who can see your events and details, from completely private to publicly visible.

Calendar Services

Calendar Services

Calendar services are the primary calendar account for your schedule, forming the backbone and engine for your scheduling and calendar applications.

Calendar Sync

Calendar Sync

Calendar sync, or calendar synchronization, is a way of sharing information across two online calendars together.

Color Labels in Calendars

Color Labels in Calendars

Color labels in calendars allow you to assign specific colors to different types of events or calendars.

D

Deep Work

Deep Work

Deep work is the ability to focus without distraction on a cognitively demanding task for an extended period of time.

Delegation

Delegation

Delegation is the process of assigning tasks to another person. This management skill allows leaders to distribute work responsibilities to the team.

Direct Report

Direct Report

A direct report is an employee, or subordinate, who will report directly to a manager or supervisor within an organization.

E

Eat the Frog

Eat the Frog

"Eat the frog" is a metaphorical phrase for tackling your most challenging or unpleasant task first. It’s a prioritization and productivity method.

Eisenhower Matrix

Eisenhower Matrix

The Eisenhower Matrix is a task management method for prioritizing tasks by urgency and importance. Also known as the Urgent-Important Matrix.

Employee Engagement

Employee Engagement

Employee engagement refers to the level of enthusiasm, dedication, and commitment an employee feels towards their work and organization.

Events from Email

Events from Email

Events from email is a feature found in many calendar apps that automatically converts relevant information from your emails into calendar events.

F

Feynman Technique

Feynman Technique

The Feynman Technique is a learning method where you pretend to teach a complex concept to a student to identify gaps in your own understanding.

Find a Time (Calendar)

Find a Time (Calendar)

Find a Time is a Google Calendar feature that allows you to see multiple peoples’ schedules side-by-side to identify the best mutual time to meet.

Flow State

Flow State

The flow state is a mental state characterized by complete immersion in an activity with heightened focus and a deep sense of enjoyment.

Focus Time

Focus Time

Focus time is an uninterrupted block of time that’s set aside for a dedicated task. This productivity method allows you to focus without distraction.

Full-Time Employment

Full-Time Employment

Full-time employment is a work arrangement where an employee works a minimum number of hours each week as defined by their employer.

G

Getting Things Done

Getting Things Done

Getting Things Done (GTD) is a popular productivity method where you declutter your brain so you can organize, plan, and execute your work better.

Groupthink

Groupthink

Groupthink is a psychological phenomenon when a group of people’s decisions are irrationally influenced by the desire for harmony and conformity.

H

Human Capital

Human Capital

Human capital is an intangible asset of a company or country, referring to the knowledge, skills, health, and education possessed by its labor force.

I

Ivy Lee Method

Ivy Lee Method

The Ivy Lee Method is a productivity technique where you outline six important tasks for the day, and complete each one in order of priority.

K

KPI ( Key Performance Indicators)

KPI ( Key Performance Indicators)

Key Performance Indicators, or KPIs, are quantifiable metrics that track an organization's progress toward goals or strategic objectives.

Kanban

Kanban

Kanban is an agile project management method for visualizing work across a board, limiting work in progress, and optimizing your flow and efficiency.

M

Manager

Manager

A manager is a person responsible for overseeing and administering a team, department, or project within an organization.

Meeting

Meeting

A meeting is a gathering of two or more people who come together to discuss, collaborate, or make decisions on a topic or common goal.

Meeting Agenda

Meeting Agenda

A meeting agenda is a structured outline or plan that details the topics, objectives, and timeline for discussion during a meeting.

Meeting Conflict

Meeting Conflict

A meeting conflict, or scheduling conflict, is where you end up having a meeting scheduled over another important event.

Multitasking

Multitasking

Multitasking is the act of trying to perform more than one task at the same time.

O

OKR (Objectives and Key Results)

OKR (Objectives and Key Results)

OKRs (Objectives and Key Results) are a goal-setting framework used to define and track goals and their outcomes.

OOO (Out-of-Office)

OOO (Out-of-Office)

OOO, short for "Out of Office," signifies you’re unavailable for work over a certain period of time. Used in business for email replies and calendars.

Onboarding

Onboarding

Onboarding is the process of incorporating new employees, new clients, or new users into a company or organization.

One-on-One Meetings

One-on-One Meetings

A one-on-one meeting (or 1:1 meeting) is a meeting between two people that usually reoccurs on a regular basis.

Organizational Chart

Organizational Chart

An organizational chart (org chart) is a visual diagram that illustrates the structure of an organization.

P

PTO (Paid Time Off)

PTO (Paid Time Off)

PTO, or paid time off, is a company policy that grants employees paid leave from work for vacation, sick leave, personal days, bereavement, and more.

Part-Time Employment

Part-Time Employment

Part-time employment is where an employee works fewer hours per week compared to a full-time employee, who typically works 40 hours or more.

Primary Calendars

Primary Calendars

A primary calendar is the main calendar account that you use to schedule your appointments, tasks, events, and reminders.

Prioritization

Prioritization

Prioritization is the act of determining the order of importance and urgency across a set of things you want to get done.

Process Mapping

Process Mapping

Process mapping is a visual representation of the steps and decisions involved in a workflow or process.

Procrastination

Procrastination

Procrastination is the act of voluntarily delaying tasks despite knowing there will be negative consequences for putting it off until the last minute.

Productivity

Productivity

Productivity is the measure of efficiency in which resources, such as time and energy, are used to achieve desired outcomes or goals.

Project Management

Project Management

Project management is a structured approach to planning, organizing, and executing tasks and initiatives within a specified timeframe and budget.

R

RSVP Status (Calendar Events)

RSVP Status (Calendar Events)

The RSVP status on a calendar event is an invitation response to indicate whether you will attend an event.

Recurring Events (Calendar)

Recurring Events (Calendar)

Recurring events in a calendar app are events that automatically repeat themselves at a specific interval, rather than being just a single instance.

Remote Work

Remote Work

Remote work is a work arrangement where employees perform their job duties outside of a traditional office environment.

S

SWOT Analysis

SWOT Analysis

A SWOT analysis is a strategic planning framework used to evaluate the Strengths, Weaknesses, Opportunities, and Threats of a business.

Scheduling Automation

Scheduling Automation

Scheduling automation is a software service designed to streamline the process of managing appointments, meetings, tasks, and events.

Scheduling Links

A scheduling link is an online scheduling page that shares your availability and allows people to easily book an appointment or meeting time with you.

Scope Creep

Scope Creep

Scope creep is the uncontrolled expansion or changes to a project's scope, occurring after the project has begun.

Scrum

Scrum

Scrum is an agile framework to deliver complex projects iteratively through collaboration, regular inspection, and continuous adaptation.

Shallow Work

Shallow Work

Shallow work is the busywork, or logistical and administrative activities you need to do, that can be performed while distracted.

Shared Calendars

Shared Calendars

A shared calendar is a type of secondary calendar that has been shared with your main (or primary) calendar account.

Speedy Meetings

Speedy Meetings

Speedy meetings is a setting in Google Calendar that automatically shortens the duration of your events and meetings that are 30 minutes or longer.

Statement of Work

Statement of Work

A statement of work (SOW) is a formal work document that defines a project's requirements, deliverables, and timeline.

Status Report

Status Report

A status report is an update on a project's progress so stakeholders can stay up to speed on timeline, tasks, and issues.

T

Team Meeting

Team Meeting

A team meeting is a collaboration session between team members to discuss projects, share updates, make decisions, and solve problems.

Time Blocking

Time Blocking

Time blocking is a time management technique to divide your day into blocks of time to focus on specific tasks or activities.

Time Management

Time Management

Time management is the ability to efficiently organize your time to work more productively across activities, like important tasks and planning.

Time Zones (Calendars)

Time Zones (Calendars)

Time zone settings in your calendar allow you to set which time zone you’re located in to accurately present your schedule.

Timeboxing

Timeboxing

Timeboxing is a time management technique where a fixed period, or "box," is allocated to an activity or task.

To-Do List (Task List)

To-Do List (Task List)

A to-do list is a list of tasks that you need to complete by a certain deadline, usually organized by priority.

V

Vision Statement

Vision Statement

A vision statement is a concise, inspirational declaration that articulates an organization's long-term aspirations and desired future state.

W

Waterfall Project Management

Waterfall Project Management

Waterfall is a linear project management methodology where work cascades downwards through distinct phases, resembling the flow of a waterfall.

Work-Life Balance

Work-Life Balance

Work-life balance refers to the state of achieving harmony between the demands of your professional and personal life.

Working Hours

Working Hours

Working hours are set periods of time throughout the week when an employee is scheduled, available, and expected for work.

Working Location (Calendar Setting)

Working Location (Calendar Setting)

Working locations are a setting in the calendar that allows you to designate the places where you will conduct your work for the day.

Workshop

Workshop

A workshop is a structured, interactive session or event designed to achieve a specific outcome or solve a problem.

Z

Zeigarnik Effect

Zeigarnik Effect

The Zeigarnik Effect is a psychological phenomenon that suggests people remember uncompleted or interrupted tasks better than completed ones.

2-Minute Rule

The 2-minute rule states that if a task takes less than two minutes to complete, you should do it immediately instead of putting it off.

AI (Artificial Intelligence)

AI, or artificial intelligence, is the ability for computer systems or machines to perform processes that simulate human intelligence.

Agile Sprint

An Agile sprint is a short, fixed period where a team works to complete a specific set of tasks and goals within a larger project.

All-Day Events in Calendars

An all-day calendar event is a 24-hour long event that is scheduled from midnight to midnight in the calendar.

Asynchronous

Asynchronous refers to work styles and workplace communication that don't require everyone to be online or available at the same exact time.

Board Meeting

A board meeting is a formal gathering of the board of directors of an organization, held at regular intervals to discuss strategic matters of business

Burnout

Burnout is a state of emotional, physical, and mental exhaustion caused by exposure to overwhelming and prolonged stress.

Calendar Apps

Calendar apps are software applications that integrate with your existing calendar to improve your scheduling and time management experience.

Calendar Privacy

Calendar privacy settings let you control who can see your events and details, from completely private to publicly visible.

Calendar Services

Calendar services are the primary calendar account for your schedule, forming the backbone and engine for your scheduling and calendar applications.

Calendar Sync

Calendar sync, or calendar synchronization, is a way of sharing information across two online calendars together.

Color Labels in Calendars

Color labels in calendars allow you to assign specific colors to different types of events or calendars.

Deep Work

Deep work is the ability to focus without distraction on a cognitively demanding task for an extended period of time.

Delegation

Delegation is the process of assigning tasks to another person. This management skill allows leaders to distribute work responsibilities to the team.

Direct Report

A direct report is an employee, or subordinate, who will report directly to a manager or supervisor within an organization.

Eat the Frog

"Eat the frog" is a metaphorical phrase for tackling your most challenging or unpleasant task first. It’s a prioritization and productivity method.

Eisenhower Matrix

The Eisenhower Matrix is a task management method for prioritizing tasks by urgency and importance. Also known as the Urgent-Important Matrix.

Employee Engagement

Employee engagement refers to the level of enthusiasm, dedication, and commitment an employee feels towards their work and organization.

Events from Email

Events from email is a feature found in many calendar apps that automatically converts relevant information from your emails into calendar events.

Feynman Technique

The Feynman Technique is a learning method where you pretend to teach a complex concept to a student to identify gaps in your own understanding.

Find a Time (Calendar)

Find a Time is a Google Calendar feature that allows you to see multiple peoples’ schedules side-by-side to identify the best mutual time to meet.

Flow State

The flow state is a mental state characterized by complete immersion in an activity with heightened focus and a deep sense of enjoyment.

Focus Time

Focus time is an uninterrupted block of time that’s set aside for a dedicated task. This productivity method allows you to focus without distraction.

Full-Time Employment

Full-time employment is a work arrangement where an employee works a minimum number of hours each week as defined by their employer.

Getting Things Done

Getting Things Done (GTD) is a popular productivity method where you declutter your brain so you can organize, plan, and execute your work better.

Groupthink

Groupthink is a psychological phenomenon when a group of people’s decisions are irrationally influenced by the desire for harmony and conformity.

Human Capital

Human capital is an intangible asset of a company or country, referring to the knowledge, skills, health, and education possessed by its labor force.

Ivy Lee Method

The Ivy Lee Method is a productivity technique where you outline six important tasks for the day, and complete each one in order of priority.

KPI ( Key Performance Indicators)

Key Performance Indicators, or KPIs, are quantifiable metrics that track an organization's progress toward goals or strategic objectives.

Kanban

Kanban is an agile project management method for visualizing work across a board, limiting work in progress, and optimizing your flow and efficiency.

Manager

A manager is a person responsible for overseeing and administering a team, department, or project within an organization.

Meeting

A meeting is a gathering of two or more people who come together to discuss, collaborate, or make decisions on a topic or common goal.

Meeting Agenda

A meeting agenda is a structured outline or plan that details the topics, objectives, and timeline for discussion during a meeting.

Meeting Conflict

A meeting conflict, or scheduling conflict, is where you end up having a meeting scheduled over another important event.

Multitasking

Multitasking is the act of trying to perform more than one task at the same time.

OKR (Objectives and Key Results)

OKRs (Objectives and Key Results) are a goal-setting framework used to define and track goals and their outcomes.

OOO (Out-of-Office)

OOO, short for "Out of Office," signifies you’re unavailable for work over a certain period of time. Used in business for email replies and calendars.

Onboarding

Onboarding is the process of incorporating new employees, new clients, or new users into a company or organization.

One-on-One Meetings

A one-on-one meeting (or 1:1 meeting) is a meeting between two people that usually reoccurs on a regular basis.

Organizational Chart

An organizational chart (org chart) is a visual diagram that illustrates the structure of an organization.

PTO (Paid Time Off)

PTO, or paid time off, is a company policy that grants employees paid leave from work for vacation, sick leave, personal days, bereavement, and more.

Part-Time Employment

Part-time employment is where an employee works fewer hours per week compared to a full-time employee, who typically works 40 hours or more.

Primary Calendars

A primary calendar is the main calendar account that you use to schedule your appointments, tasks, events, and reminders.

Prioritization

Prioritization is the act of determining the order of importance and urgency across a set of things you want to get done.

Process Mapping

Process mapping is a visual representation of the steps and decisions involved in a workflow or process.

Procrastination

Procrastination is the act of voluntarily delaying tasks despite knowing there will be negative consequences for putting it off until the last minute.

Productivity

Productivity is the measure of efficiency in which resources, such as time and energy, are used to achieve desired outcomes or goals.

Project Management

Project management is a structured approach to planning, organizing, and executing tasks and initiatives within a specified timeframe and budget.

RSVP Status (Calendar Events)

The RSVP status on a calendar event is an invitation response to indicate whether you will attend an event.

Recurring Events (Calendar)

Recurring events in a calendar app are events that automatically repeat themselves at a specific interval, rather than being just a single instance.

Remote Work

Remote work is a work arrangement where employees perform their job duties outside of a traditional office environment.

SWOT Analysis

A SWOT analysis is a strategic planning framework used to evaluate the Strengths, Weaknesses, Opportunities, and Threats of a business.

Scheduling Automation

Scheduling automation is a software service designed to streamline the process of managing appointments, meetings, tasks, and events.

A scheduling link is an online scheduling page that shares your availability and allows people to easily book an appointment or meeting time with you.

Scope Creep

Scope creep is the uncontrolled expansion or changes to a project's scope, occurring after the project has begun.

Scrum

Scrum is an agile framework to deliver complex projects iteratively through collaboration, regular inspection, and continuous adaptation.

Shallow Work

Shallow work is the busywork, or logistical and administrative activities you need to do, that can be performed while distracted.

Shared Calendars

A shared calendar is a type of secondary calendar that has been shared with your main (or primary) calendar account.

Speedy Meetings

Speedy meetings is a setting in Google Calendar that automatically shortens the duration of your events and meetings that are 30 minutes or longer.

Statement of Work

A statement of work (SOW) is a formal work document that defines a project's requirements, deliverables, and timeline.

Status Report

A status report is an update on a project's progress so stakeholders can stay up to speed on timeline, tasks, and issues.

Team Meeting

A team meeting is a collaboration session between team members to discuss projects, share updates, make decisions, and solve problems.

Time Blocking

Time blocking is a time management technique to divide your day into blocks of time to focus on specific tasks or activities.

Time Management

Time management is the ability to efficiently organize your time to work more productively across activities, like important tasks and planning.

Time Zones (Calendars)

Time zone settings in your calendar allow you to set which time zone you’re located in to accurately present your schedule.

Timeboxing

Timeboxing is a time management technique where a fixed period, or "box," is allocated to an activity or task.

To-Do List (Task List)

A to-do list is a list of tasks that you need to complete by a certain deadline, usually organized by priority.

Vision Statement

A vision statement is a concise, inspirational declaration that articulates an organization's long-term aspirations and desired future state.

Waterfall Project Management

Waterfall is a linear project management methodology where work cascades downwards through distinct phases, resembling the flow of a waterfall.

Work-Life Balance

Work-life balance refers to the state of achieving harmony between the demands of your professional and personal life.

Working Hours

Working hours are set periods of time throughout the week when an employee is scheduled, available, and expected for work.

Working Location (Calendar Setting)

Working locations are a setting in the calendar that allows you to designate the places where you will conduct your work for the day.

Workshop

A workshop is a structured, interactive session or event designed to achieve a specific outcome or solve a problem.

Zeigarnik Effect

The Zeigarnik Effect is a psychological phenomenon that suggests people remember uncompleted or interrupted tasks better than completed ones.

Ready for an AI calendar?

Auto-schedule your tasks, habits, breaks, & meetings on Google Calendar.

Start scheduling →

It's free! 🎉

Ready to reclaim your time?