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What is Focus Time? How to Prioritize Productivity
October 13, 2021

Another busy week gone by, and somehow your to-do list was neglected once again! Your tasks are adding up way faster than you can check them off, and as much as you need a quiet week to catch up, there isn’t one on the horizon.

And while you and your team are super busy, it doesn’t always translate to being productive. The problem with busy work culture is that it’s all too easy to get caught up in other people's priorities. Suddenly your calendar is slammed with all types of meetings - group updates, brainstorming meetings, and information sharing sessions, which leaves you little to no time for your actual work! What’s worse, each distraction just eats further away at your productivity.

It takes an average of 23 minutes and 15 seconds to get back on track after being interrupted from a task according to Gloria Mark, Professor at the University of California, Irvine. That's almost 5% of your entire workday! You can see how just a few interruptions can quickly eat away at your productivity. So if you’re interrupted three times, 15% of your day quickly becomes getting back on task, but on a bad day, you might be interrupted a dozen or more times, and suddenly over half of your time is gone. That is, until you reclaim some of that focus time back.

In this post, learn how to create focus time in your busy schedule to make real progress on your priorities and improve your overall productivity every week.

What is focus time?

Focus time is a dedicated block of time that you set aside for productive work on a task or project, without interruption. This time management strategy allows you to prioritize the important work that requires your undivided attention so you can actually produce high quality results. Regardless of whether you’re a manager or maker, or need to spend time writing, coding, designing, or researching, making time on your calendar for heads-down work will not only help you get it done, but done faster with less room for interruptions.

Why is it important?

Focus time is important because it allows you to dedicate your full attention to the task at hand without the added distraction of meetings or interruptions. Oftentimes, you find yourself splitting your focus on two or more tasks at once, or multitasking, and that can come at the expense of missing details, deadlines, or a critical task altogether. By adopting a focus time routine, you’re able to increase your efficiency and quality of work with a single-tasking approach towards your to-do list.

As you well know, one of the biggest challenges of navigating a busy workweek is actually finding the time to enter a productive state of deep work. After all, it’s hard when your attention is constantly being fought over by the many workday distractions, or low-value tasks that can pile up and quickly overwhelm an afternoon. In fact, the average (non-manager) professional only spends 2.24 hours/day on productive tasks, and wastes 1.96 hours/day on unproductive task work like sifting through email, Slack, or a to-do list. By giving yourself time to actually get into your groove, you enter a flow state where everything is clicking and you’re able to make significant progress on your work. 

Top work distractions

Focus time is used to combat distractions throughout your workday - here are the top work distractions that most professionals are working around:

  1. Scattered meetings: The average middle manager spends 35% of their time in meetings, and up to 50% for upper management.
  2. Slack interruptions: The average Slack user spends 90 minutes per working day reading, writing, commenting and searching in Slack.
  3. Social media & news sites: The average employee spends 12% of their work day using unproductive sites, like Facebook, Twitter and YouTube.
  4. Email: The average employee spends 28% of their work day on email, and checks their email 11 times per hour.
  5. Multitasking rabbit holes: The average employee receives up to 200 notifications a day, causing task-switching and disengagement from their core work.

Focus time benefits

So how does focus time help you combat the constant flood of workday interruptions? By giving you the permission you need to disengage from distractions and focus on the work you need to get done.

  1. Give your brain the opportunity to settle into a task, entering a productive state of flow for deep work, so you can be up to 500% more productive on your project.
  2. Prevent interruptions that cause you to context switch, our tendency to jump between one unrelated project to another, so you can avoid catching up after you’ve been pulled away from a task.
  3. Work faster by focusing on one thing at a time, or single tasking, so you don’t slow your brain down by trying to multitask through complex problems and projects.
  4. Prioritizing your important work during your actual working hours so you can eliminate the need to work overtime, helping to prevent yourself from experiencing workplace burnout

When your calendar is filled with meetings every other hour, and Slack and email catch up in-between, you're forced to constantly context switch, which can prevent you from even opening up your to-do list on any given day. With the average middle manager spending 35% of their time in meetings, another 5% getting back on track after each, and then 28% catching up on email, you’re not left with a lot of time for productive work. These distractions are some of the key reasons why focus time matters.

How does it work?

So, how should you structure your focus time? A good way to think about it is by the types of tasks you need to get done, and their level of difficulty. Cal Newport, productivity expert and author of Deep Work, pioneered a new way of focusing your work sessions: 

  • Shallow Work: This is your non-cognitively demanding logistical work like email, slack, and quick tasks that can be performed while distracted, and usually done in short working sessions.
  • Deep Work: These sessions consist of your cognitively demanding work dedicated to your true priorities, requiring deep thinking without distraction so you can push your brainpower to its limits, usually performed in longer working sessions.

So how much time should you spend on deep work vs. shallow work? This very much depends on your role, but most importantly, it’s about doing them right. Bundle all of your shallow work together so it’s not slowing or blocking anything during your deep work sessions. And try to set yourself up for as much deep work as you can! Realistically, the brain can’t do more than 4 hours of deep work per day, so if you have the time in your role, set that as the “most aggressive” goal for cognitively demanding work on your calendar.

There are also many different time blocking methods you can try to optimize your focus time, like the Pomodoro technique which works by setting a series of timers to give yourself frequent breaks during a focus time session. You work for 25 minutes, give yourself a 5-minute break, and repeat 4 times for a 30-minute reward break after 2 hours. Or, if you have a few big projects or responsibilities on your plate, you could try day-theming to target a focus for each day of the week. Task batching is another useful process which groups similar, quick low-value tasks together for your shallow work so you can cruise through your deep work focus sessions without those distractions.

Look, there are a lot of methods, but don’t let that distract you from just making time for it any way you can.

Focus time best practices

As we mentioned above, the most important way to get focus time is to actually schedule it on your calendar -- but is it really that easy in practice? Unfortunately not. Here are some of the major reasons why people aren’t blocking time for focus time on their calendars regularly:

  1. Time blocks are inflexible and static. Something changes, and you now have more work to do in rescheduling your focus time.
  2. Time blocks make you unavailable for meetings, which in many roles and organizations, is just not realistic. This often creates more work because people have to ping you to find time. Bleh!
  3. Time blocks aren’t intentional enough. You block time, then you struggle with what to do with it, and ultimately end up getting lost in your to-do list and start multitasking.
  4. Interruptions still happen. If your Slack is going off every 5 seconds and your phone is buzzing with social media notifications, your time block ain't gonna help you.

However, there are steps to make this process way simpler to approach and easy implement into your regular work routine:

Plan your time

The first step is of course finding the time, but it will quickly go to waste if you don’t have a solid action plan for how you’re going to focus on and prioritize your work. Without a plan, it’s all too easy to get caught up clearing your email, checking updates, or just poking around your task list without knowing what to focus on!

Focus time needs to be intentional! If your time blocks aren't intentional, then prioritizing them is really hard. While some tools like Clockwise will help you block fixed slots without meetings, these time blocks don’t help you determine what to do with this time. Reclaim on the other hand, blocks out time that is specific to the tasks you need to accomplish, giving you a clearer view of what’s on your plate and how long you need to get through your most important to-dos. These assigned blocks of time will also help you stay on task, and prevent you from bouncing aimlessly from one thing to another. 

Prevent interruptions

Slack is a great tool, but it’s also one of the worst offenders for interruption. On average, employees at large companies are each sending more than 200 Slack messages per week! One tool that people use to prevent interruptions in Slack is setting their status, and specifically setting do not disturb / DND. The challenge? Keeping your status up-to-date is another thing you have to remember to do, and you don’t want to necessarily be uninterruptible all of the time. 

But, you can use tools like Reclaim to automatically sync your Slack status to your calendar, customize your status by event type, and auto-set DND for events you really can’t be interrupted in. There are other integrations like Google Calendar for Slack that works similarly, but the only status it will sync is “In a meeting”, and doesn’t sync shared calendar events, or allow you to automate DND. So, if you’re working through an important focus time session and need to harvest 100% of your brainpower to meet a deadline, DND is what you need to block the non-stop flood of Slack messages so you’re not pulled out of deep work.



So while interruptions can be difficult to prevent, you can defend yourself by anticipating them ahead of time. First being to communicate context around what you are working on. While a basic “focus time” block on your calendar may just be construed as time not spent in meetings (and totally interruptible), your colleagues will think twice before they try to steal your time during a “Write important strategy plan” or “Troubleshoot critical bug” time block on your calendar. By the simple act of communicating through an event title, you are sharing your priorities with your team, defending your focus time, and increasing the weight of their decision on imposing their own priorities to interrupt yours. And, if you sync your Slack status with your schedule - whether you are doing cognitively demanding deep work, or are busy in an important Zoom meeting - you’re doubling the communication power of that calendar context.

Stay flexible

Another important part of focus time is staying flexible within your schedule. You might have every intention of working on that slide deck you've been putting off, but if an emergency customer meeting comes up that requires your attention, you need to have enough flexibility in your schedule that you can adapt without having to stress. It’s far too common for all the hard work you put into your scheduling to go down the drain when a new urgent priority drops and it’s all hands on deck. Now you’re faced with completely rearranging your schedule once again. 

Not only is staying flexible important for you, but it is also important for your team! Priorities change, new opportunities arise, and you need to be able to adapt and accommodate. Rigid schedules and time blocks make this very difficult, and can make you inaccessible and unavailable for collaboration.

This is where you might benefit with a smart time blocking tool like Reclaim. You’re able to block time for your tasks and regular routines throughout your week, but these time blocks stay flexible to accommodate new meeting requests and priorities. As your schedule fills up, Reclaim will shift your time blocks from “free” time, or bookable time, to “busy” to maximize your availability while defending your focus time. Having a balance of availability and focus is key to actually executing on focus time as a methodology!

Estimate your needs

In order to really maximize the productivity of your focus time, it’s important to estimate your needs! If you have an entire afternoon blocked for focus time, how much can actually get through on your to-do list? By incorporating time estimates, due dates and priority levels into your focus time planning, you can clearly see what you have time to get done in a week so you can better forecast your time and prioritize your workload.

With Reclaim’s Planner, you can see what your week really looks like. You not only get a full picture of all your meetings, tasks and regular routines, but you have a priority list on the side to visualize what’s most urgent, scheduled, completed, and most importantly, unscheduled. Time does not lie, and if you don’t have time to get through everything, you’re going to have to kick some stuff out to next week. Reclaim forces you to think about budgeting your time, without actually forcing you to “overthink” it. Just declare what you need, how long you think it will take, and Reclaim tells you what the reality is through your calendar. So whether you need to trim back on meetings this week, or push out some lower priority projects, it’s imperative you understand how much focus time you actually have time for, and what you can feasibly do with it. 

Focus Time examples

So how much focus time do you need? This entirely depends on your role and responsibilities! If you’re a manager, you probably need to spend a majority of your week collaborating and leading your team, but if you’re an engineer, you likely need to allocate most of your workweek towards your heads-down work. Every person has a different schedule and work demands, so your focus time will be completely unique to your role and personal style of work. Here are a couple focus time examples to help you get started:

  • Engineer needs to preserve at least 30 hours of focus time/week
  • Salesperson wants 1 hour/day and 3 hours on Friday for follow-ups and CRM notes
  • Product manager needs 2 hours, 2 times/week for priority planning
  • VP needs 2 hours every Tuesday to review status reports
  • Content writer needs 10 hours/week to develop a new blog post

How to add focus time to your calendar

Let’s walk through adding focus time to your calendar using Good, Better and Best approaches so you can make time for your important work sessions every week.

Create “Focus Time” blocks without a plan - Good 🙂

  1. Create a new Habit in Reclaim for “Focus Time”
  2. Customize the time window, duration, and frequency of your focus time Habit
  3. Save and auto-schedule your focus time every week! 

This is a good way to make sure you have time for productive work every week, and leverage smart time blocking to maximize your calendar availability, but it lacks intentionality and context as your focus time blocks are unplanned and without purpose. Make sure to have a plan in place before your focus time sessions so you don’t waste it wondering how to spend your time!

Create “Focus Time” blocks on a set schedule - Better 😎

  1. Create a “Focus Time” event in Google Calendar (one-time or recurring)
  2. Change the event availability from “Free” to “Busy”
  3. Add #reclaim_free to the event description
  4. Save & defend your focus time!

While creating a focus time block on a set schedule guarantees you time for solo work, the problem is that it locks you in, leaving you inaccessible for new meetings and collaboration opportunities. Rigid, fixed time blocks on Google Calendar aren’t able to adjust to maximize the availability of your schedule like the smart time blocking options in the Good and Best options, which are increasingly important as many companies shift to a global workforce collaborating across time zones. 

However, the advantage here is that Reclaim Tasks and Habits are auto-scheduled within these time blocks when you use #reclaim_free, allowing you to prioritize your most important work in your focus time sessions. This is also a great approach to blocking an entire day for productive work via no-meeting days so you can reduce distractions, increase productivity, and boost morale across your entire team.

Create “Focus Time” by time blocking your Habits and Tasks - Best 🤩

  1. Set up all of your Habits in Reclaim
  2. Set up your weekly Task list in Reclaim (new Tasks integrations coming soon)
  3. Prioritize your Task list via the Planner as things change
  4. Auto-schedule your focus time by priority every day!

This is the best way to set up and optimize your focus time because you’re keeping your schedule flexible and oriented around your priorities. If you’re just getting started, think through your routines. What do you need to do often? What do you end up doing in the late hours or weekends? Then create Habits for the maximum time range you could envision those routines taking so you can start reigning them back into your core working hours. Next, take your top 3-5 Tasks, especially those that you know are going to take more than an hour or two to complete, and add them to Reclaim. As your week progresses, you can reprioritize and push stuff off as needed using the Planner, and at the end of the week, you’ll get to see just how much more you accomplished through your calendar productivity stats and weekly report.

It may seem like a little more effort on your part, but you’re basically just integrating your existing to-dos with your calendar so your workday is aligned around what you actually have to get done. You will get that time back tenfold by putting the effort into strategically planning which tasks are the highest priority, and how long you need to get them done. 

Focus time is an amazing method for productivity. It not only allows you to get more done in far less time, it also helps you eliminate overtime from your schedule to help you improve your work-life balance. While there are many ways to approach your focus time, the most important thing is just getting it on the calendar so you can start dedicating a healthy portion of your workweek towards productive progress on your priorities. Just remember, the more you put into efficiently using your focus time, the more you will get back! If you have any focus time tips you want to share with us, tweet us @reclaimai.

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If you spend just 10-12 minutes planning your day, you’ll save up to 2 hours of time otherwise wasted from poor planning. Learn the top 5 planner apps to keep you organized and productive in 2022.
How to Add Linear.app Issues to Google Calendar
December 1, 2021

How to Add Linear.app Issues to Google Calendar

Less than 50% of issues get completed every cycle, or sprint. Learn how to connect your Linear.app issue tracking projects with Google Calendar so you can make time for important tasks every sprint.
Top 14 Project Management Skills for the Remote Work Era
November 24, 2021

Top 14 Project Management Skills for the Remote Work Era

Which project management skills do you need to lead a remote working team? As the coordinator for a highly complex show, project managers need an arsenal of people skills and technical skills.
Team Meetings: 5 Types & Best Practices for Scheduling
November 12, 2021

Team Meetings: 5 Types & Best Practices for Scheduling

What is a team meeting? A gathering to build relationships, collaborate, share updates, and align your team. But with 50% of the workweek in meetings, orgs need to consider if they’re overscheduling.
Productivity Trends Report: One-on-One Meeting Statistics
November 2, 2021

Productivity Trends Report: One-on-One Meeting Statistics

Meetings have increased 69.7% since before the pandemic. Professionals now average 21.5 hours in meetings each week, with over 500% increase in one-on-one meetings due to the shift to remote work.
Effective 1:1 Meetings: How to Better Prepare & Schedule
October 26, 2021

Effective 1:1 Meetings: How to Better Prepare & Schedule

One on one meetings, or 1:1s, are a recurring check-in between two team members to discuss priorities, projects and goals. But are you using them effectively?
Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop
October 20, 2021

Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop

In this edition of Calendar Heroes, we talk to Chris Parsons, co-founder and CTO of Lollipop, to learn his style, tools, and methods for balancing priorities while leading an early-stage startup.
Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor
October 14, 2021

Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor

VP of Engineering at Mindtickle and Angel Investor, Vishwesh Jirgale, shares how he gets things done and achieves a productive workday. Check it out!
What is Focus Time? How to Prioritize Productivity
October 13, 2021

What is Focus Time? How to Prioritize Productivity

Focus time is a dedicated session for uninterrupted productive work. But with each meeting, Slack message, email and social media distraction, it takes 23 minutes and 15 seconds to get back on track.
Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros
October 6, 2021

Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros

VP of customer experience & customer operations at Khoros, Philippe Mesritz shares how he optimizes his time to get things done. Check it out!
Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting
September 29, 2021

Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting

Megan is a full-time working mother of four who runs three successful companies, Megan Killion Consulting, newly launched startup Coven Cloud, and a property rental business. See how she makes time!
More Calendar Control for Meetings! Reclaim Free & Busy
September 28, 2021

More Calendar Control for Meetings! Reclaim Free & Busy

Add more productivity and control to your smart calendar with advanced Reclaim free and busy event hashtags. Block time for no-meeting days, focus time, meeting times, and clock-out of task scheduling
Top 7 Time Management Tools (for Busy People)
September 23, 2021

Top 7 Time Management Tools (for Busy People)

82% of people don’t have a time management system, but there are hundreds of apps available to improve productivity for every working style. Find your best fit in the top 7 time management tools list.
Job Burnout: How to Fix at Your Workplace
September 21, 2021

Job Burnout: How to Fix at Your Workplace

Over two-thirds of employees have experienced job burnout recently, and more than 50% of all annual turnover results from burnout. See which signs to look for and how to prevent them at your company.
Top 5 Work Habits to Boost Productivity
September 14, 2021

Top 5 Work Habits to Boost Productivity

See the top 5 work habits to try to boost your productivity. If you’re seeking a promotion, trying to pivot your career, or just simply looking to step your game up in the workplace, this is for you.
Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow
September 10, 2021

Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow

Working on a team that is spread across 10 different time zones and our Calendar Hero, Chris Hunt lets us in on how he is able to do it. Check it out!
Durable Identity: Employee-Friendly SaaS for Life Changes
September 7, 2021

Durable Identity: Employee-Friendly SaaS for Life Changes

The average person changes jobs every 4.1 years, but you shouldn't have to re-sign up for every SaaS app that often. The future of work will be more durable - your identity will survive life changes.
Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity
August 31, 2021

Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity

"This meeting could’ve been an email.” We're all thinking it. Even 71% of senior managers feel their meetings are unproductive. Reduce meetings and boost productivity with weekly status reports.
The Best Time to Meditate? Prioritize Self-Care
August 26, 2021

The Best Time to Meditate? Prioritize Self-Care

The best time to meditate depends on your intention and your schedule. But no matter when you meditate, you can reap the benefits. The important thing is that you make time for this healthy habit.
Top 6 ADHD Organization Tools
August 24, 2021

Top 6 ADHD Organization Tools

Staying organized can feel like a constant battle for people with ADHD before you find your ideal rhythm and workflow. Here are the top ADHD organization tools to help you become more productive.
No-Meeting Days: Top 4 Advantages & How to Start at Your Company
August 19, 2021

No-Meeting Days: Top 4 Advantages & How to Start at Your Company

Are meetings consuming your workweek? 78% of people feel their meeting schedule is out of control - see how one no-meeting day a week can improve your productivity, team morale and prevent burnout.
Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman
August 17, 2021

Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman

Working as JSON Schema Specification Lead at Postman, Ben shares how he balances priorities while developing the JSON Schema strategy and it's tooling, and supports the open-source community.
Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite
August 11, 2021

Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite

Shay Kingsbury at Hootsuite shares how she balances priorities while leading merger and acquisition integration and Go To Market for Sparkcentral at the social media marketing and management platform.
Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages
August 10, 2021

Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages

Slack released a much-anticipated feature in June of 2021: scheduled sends for Slack messages. This, paired with some awesome Status syncing capabilities from Reclaim, can help you become a rockstar Slack communicator and role model for your team.
Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk
August 9, 2021

Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk

Michele Wiedemer at Synk shares how she balances priorities while developing the education training program for security champions and developers at the open source security platform.
Best Time to Exercise? Morning, Afternoon or Whenever
August 4, 2021

Best Time to Exercise? Morning, Afternoon or Whenever

Exercising for as little as 15 minutes a day can increase your lifespan by as much as 3 years, and you’ll sleep better and feel less stressed too. Here's how to optimize your workouts for the best time of day.
Make Time to Read: 5 Practical Tips for Busy People
July 28, 2021

Make Time to Read: 5 Practical Tips for Busy People

Reading has amazing benefits, and 35% of people want to do it more. It increases verbal intelligence, makes you a better leader, reduces stress, and fends off Alzheimer’s. Here are 5 tips to try out.
Calendar Heroes: Rohini Pandhi, Product @ Square
July 26, 2021

Calendar Heroes: Rohini Pandhi, Product @ Square

Rohini Pandhi, a Product Lead at Square, shares her style, tools and methodologies for balancing priorities while leading the product efforts for one of the top digital payment companies in the world.
15 Best Slack Apps for the Future of Work
July 22, 2021

15 Best Slack Apps for the Future of Work

Check out the top 15 Slack apps productive teams are using today to build and support the future of work at their organization across calendar management, project management, status updates, HR and team building.
Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge
July 19, 2021

Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge

Connor MacDonald at The Ridge shares his style, tools and methodologies for balancing priorities while leading the marketing vision for the brand that brought the world the first RFID-blocking wallet.
Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools
July 7, 2021

Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools

We get asked almost every day: what's the difference between Reclaim.ai and Clockwise? While we're both in the smart calendar space, there are some key differences to consider.
Naming Calendar Events: 5 Calendar Etiquette Tips
July 2, 2021

Naming Calendar Events: 5 Calendar Etiquette Tips

Need to create better calendar event titles to communicate context to your invitees, colleagues and incoming schedulers? Calendar communication starts with the first thing people see: the event title.
Lunch Breaks: 5 Ways to Improve Your Productivity
June 22, 2021

Lunch Breaks: 5 Ways to Improve Your Productivity

Want to improve your quality of work, energy level, and creativity? In this article, learn 5 ways in which taking a lunch will actually boost your productivity.
Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time
June 17, 2021

Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time

Learn the 5 key differences between effective vs. pointless meetings, and 3 tips to avoid unnecessary meetings getting booked on your calendar.
3 Ways to Find Work-Life Balance in the New Normal
June 10, 2021

3 Ways to Find Work-Life Balance in the New Normal

You want work-life balance, but work and life can't separate into equal halves. Forget balance, here are three ways to make work-life harmony a reality.
Reclaim just raised $4.8M in seed funding! 🎉
May 26, 2021

Reclaim just raised $4.8M in seed funding! 🎉

We're excited to announce that Reclaim has raised $4.8M in seed funding led by Index Ventures. Here's what comes next.
Pareto Principle: Using the 80/20 Rule for Priority Management
May 25, 2021

Pareto Principle: Using the 80/20 Rule for Priority Management

How to use the Pareto Principle 80/20 rule to block time for your priorities.
3 Single-Tasking Tips to Improve Your Focus
April 28, 2021

3 Single-Tasking Tips to Improve Your Focus

While you may think multitasking is a skill you can master, only 2.5% of people can do it effectively. Your brain performs best when “single-tasking”, focusing on only one thing at a time.
How to Create a Smart Calendar
April 22, 2021

How to Create a Smart Calendar

A smart calendar can help you simplify calendar management and boost productivity. Here's how to create a smart calendar so you can take control of your busy schedule.
Time Management Advice - Top 3 Problems & How to Solve Them
April 9, 2021

Time Management Advice - Top 3 Problems & How to Solve Them

Most time management advice is out of touch with reality. Here are the top 3 problems with it and how to solve them.
Announcing the Planner Beta: a New Way to Manage Your Workweek
April 5, 2021

Announcing the Planner Beta: a New Way to Manage Your Workweek

We're excited to announce that Planner is now available in public beta for all Reclaim users. Planner lets you prioritize and schedule all your Tasks and Habits exactly the way you want, every week.
4 Time Blocking Planner Approaches to Squeeze More From Busy Schedules
March 25, 2021

4 Time Blocking Planner Approaches to Squeeze More From Busy Schedules

Time blocking is the habit of mindfully scheduling daily and weekly tasks to get everything done as efficiently as possible. A time blocking planner is used to organize your new, efficient schedule.
Context Switching Is Destroying Your Workday: Here's How to Fix It
March 16, 2021

Context Switching Is Destroying Your Workday: Here's How to Fix It

How do you stop context switching from eating into your productive time? We look at tactics to help you reduce task switching and improve your concentration at work.
Why You Can’t Focus at Work, and How to Get Back on Track
March 8, 2021

Why You Can’t Focus at Work, and How to Get Back on Track

It's not always easy to achieve deep focus in the modern workplace. Here are evidence-based strategies you can use to improve your focus during the workday.
Time Management for Managers: How to Tame Your Busy Calendar
March 1, 2021

Time Management for Managers: How to Tame Your Busy Calendar

Most managers calendars are dominated by needless meetings and tasks that should be delegated. 50% of the week is gone and you feel like you’ve accomplished nothing. Time to prioritize your calendar.
Introducing Tasks: your to-do list finally meets your calendar
September 1, 2020

Introducing Tasks: your to-do list finally meets your calendar

We just launched Tasks. It's like your backlog and your calendar decided to make it official and get hitched.
Introducing Habits: smart, automatic time blocking for your routines
June 26, 2020

Introducing Habits: smart, automatic time blocking for your routines

Struggling to make time for the things that matter in these crazy times? Never fear, Habits are here.
Calendar Heroes: a Q&A with Zachary Smith, Managing Director at Equinix
May 27, 2020

Calendar Heroes: a Q&A with Zachary Smith, Managing Director at Equinix

We had a chance to sit down virtually with Zachary Smith, who founded Packet before it was acquired by Equinix, where he now serves as Managing Director for their bare metal and edge computing business.
Introducing Reclaim Assistant: more flexibility, more smarts
May 11, 2020

Introducing Reclaim Assistant: more flexibility, more smarts

We just launched Reclaim Assistant, a smarter way to get your calendar under control.
The only Google Calendar hacks you'll ever need
April 23, 2020

The only Google Calendar hacks you'll ever need

Tired of reading posts about Google Calendar hacks and tips that just aren't useful? This is the one for you.
4 new features from Reclaim to help you work from home
April 16, 2020

4 new features from Reclaim to help you work from home

If you're new to working from home or working remotely, these new features from Reclaim will help you to keep your sanity intact.
5 ways to help your remote teams
March 31, 2020

5 ways to help your remote teams

Now that your teams are remote, how do you make sure they don't burn out? Here are 5 ways to help your remote teams keep things balanced.
How good is your work-life balance?
February 7, 2020

How good is your work-life balance?

How defended is your work calendar? Here are some numbers that might make you wonder.
Announcing Reclaim LifeWork: sync all the calendars!
January 24, 2020

Announcing Reclaim LifeWork: sync all the calendars!

We're excited to announce the launch of Reclaim LifeWork. Automatically block time on your work calendar for personal events, and never miss out on life again.
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