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Productivity tips, calendar hacks, & product updates from the Reclaim team.

How to Set Daily Goals: 20 Inspiring Example Goals
May 26, 2022

When you think of your goals, you probably envision the ambitious, down-the-road outcomes of your aspirations. Maybe that looks like buying a new house for your growing family, or landing that promotion by end of year that you’ve been working so hard for. And while it’s great to maintain sight of future milestones for drive and inspiration, it’s equally important (if not moreso) to focus on your everyday efforts – these are ultimately the building blocks to achieving those long-term goals.

Setting goals has been shown to boost self-confidence and increase productivity, in big part, because the process creates purpose for action. And when you apply it as a daily habit with achievable goals, you develop a system that facilitates constant progress towards your long-term objectives, and gives you the satisfaction of smaller accomplishments to keep your long-term motivation up

Read on to learn how to set achievable daily goals for yourself, with easy examples to help you start achieving your short and long-term goals.

What is daily goal setting

Goal setting is the process of identifying and outlining actionable steps to achieve a desired outcome. Most of us have goals across our career, personal life, health, and finances (like closing a new deal, spending more time with family, getting fit, saving money, etc.), but we’re not always prioritizing the critical step of breaking down broader goals into productive, daily steps that set us up for success.

Daily goals are our target points for the day that allow us to build a simple plan to stay on track. These daily plans should align with our short and long term priorities – so we’re accomplishing the urgent things that need to get done now, and maintain progress towards important goals down the line. Let’s take a look at some of the pros of consistent daily goal setting.

Benefits of daily goals:

  • Prioritize your time around what’s most important
  • Create an action plan so you know exactly what to work on
  • Make daily progress every day towards your future goals
  • Help you develop productive and healthy habits
  • Celebrate day-to-day accomplishments to maintain motivation 

But with 65% of people trying to get better at setting daily goals, it’s obvious that it isn’t as easy as it sounds. Maybe you feel like, no matter how hard you plan, your long-term goals aren’t getting any closer, or you just can’t keep up with the daily goals you set for yourself. So how can you get better at setting attainable goals to make it worth it? Let’s take a look at 5 key principles of productive goal setting.

The 5 principles of effective goal setting: 

  1. Commitment: The more you desire a certain outcome, the more motivation you have to achieve that goal. This is the why behind your daily goals.
  2. Clarity: Specific goals give you more focus, increasing the likelihood that you’ll follow through on the goal. 
  3. Challenge: The best goals require a degree of challenge, but still feel achievable. 
  4. Complexity: While a level of challenge is beneficial – overwhelming goals outside of your skill level (or time/availability to complete) can negatively affect your confidence, productivity, and motivation.
  5. Feedback: Goal setting is more effective when there is immediate feedback - especially since daily goals are so time sensitive as delayed feedback can really slow down your progress.

So how can you actually apply these tips to improve your daily goal planning? 

How to set daily goals (and achieve them)

Let’s walk through how to set effective and easy-to-follow daily goals to boost your productivity.

1. Prioritize your goals 

You can’t develop an effective daily plan when you don't know what your end-goals are. Especially when you’re managing a heavy task load at work and balancing other responsibilities in your personal time – every minute of the day counts. It’s time to get clear on where you should be spending your time.

Take some time to create a ‘master list’ of all your goals. Yes, all of them! Because master lists are usually quite lengthy (and should always be accessible for changes!), it’s best to create digital lists - one list for your work goals, and another for your personal goals. Once you have a complete list of all the things you want to achieve, prioritize your goals in order of importance. These will serve as your ‘North Star’ – guiding you towards your end goals, while you work to stay on top of daily urgent tasks.

2. Make SMART goals daily

You’ve likely already heard of SMART goals, and there’s a reason this acronym has stuck around - it works. According to this system, the most effective goals are: Specific, Measurable, Attainable, Relevant, and Time-bound. Checking the ‘clarity’ principle of goal setting we mentioned earlier – SMART goals are more actionable than their vague counterparts, which makes them more likely to be achieved. 

For example, you might want to grow your team, start exercising, or build a new marketing campaign. But as they stand, these goals aren’t very actionable. Break down end-goals into smaller SMART milestones using an approach like goal-ladders. From there, you can specify them even further into prioritized daily objectives. That could look like blocking a 1-hour recruiting session 3x/week to help grow your team, committing to a daily walk on your lunch break, or scheduling the time blocks you need to build out the competitive research, marketing strategy, and automated workflows before launch to bring your marketing campaign together. 

3. Plan ahead & write them out 

Once you have SMART goals, it’s time to put them in motion with a little prep. People who plan their days in advance are 11% more likely to achieve their goals, and when those daily goals were also written out, there’s a 33% increase in accomplishment over people who just make “mental notes”. This helps you remember by highlighting those goals in the front of your subconscious as important priorities that need your attention.

So how do you plan ahead? Make it a habit to write out your daily goals around your priorities, work tasks, and personal to-dos in advance at the cadence that works best for you. Some people like to plan the night before or morning of, while others prefer to set aside time at the end or beginning of the week to create a weekly work plan for multiple days at a time. To avoid misplacing another well-intentioned paper list, try one of the many digital tools to efficiently plan out your daily goals – from to-do list inspired Todoist, to an advanced calendar add-on like Reclaim.ai

4. Less is more 

When it comes to time management, we often underestimate how long something will take, and overestimate our availability to get things done. One study found that daily goal-setters make 4-5 daily goals on average, but also revealed that those who set a smaller number of goals each day (3 goals) were the ones who consistently had a higher success rate.

So instead of planning for everything you’d love to get done, start by choosing 3 realistic daily goals you can actually do, and prioritize those before anything else. While it might not seem like a lot, this approach guarantees that you’re accomplishing at least 3 things every day that put you closer to your goals. It also allows you to focus on those 3 things efficiently, without wasting time context switching between a bunch of different tasks throughout the day. 

5. Schedule time for your goals

There is a big gap between knowing your daily goals, and finding time to get them done. Time blocking is the habit of scheduling all the things that you have to do in a day right in your calendar. This simple approach is a proven strategy to boost productivity by up to 80% by defending real time for the things that matter most, so you’re not constantly overrun by urgencies that inevitably pop up. 

When you time block your goals, you are more likely to actually get them done. That means scheduling more than just your meetings and appointments in your calendar! Add time blocks for your daily goals, deep and shallow work time for your tasks, and all your other to-dos on your calendar to support your success. Also, syncing your personal and work calendars can be super helpful for ensuring that your personal goals are also not overrun by your busy work schedule, and help you improve your overall work-life balance.

6. Turn recurring daily goals into habits

Depending on your evolving priorities at work (and in your personal life), your daily goals will probably be a combination of one-off to-dos, and recurring tasks or routines. But because you want your daily plan to prioritize both your immediate objectives and long term end-goals – it can be helpful to transition everyday goals into habits. 

Creating habits out of daily goals (like dedicating an hour a day to bug fixes, 30 minutes a week to stay on top of competitive research, or making it to the gym every morning) means prioritizing these routines just as you would any other task on your list. Try making them SMART habits that align with your end-goals, writing out your plan in advance, and blocking time for them every day. You can optimize this process by using an app like Reclaim, that actually automates the planning for you by finding the best time for recurring Habits around your existing schedule – so you can make time for these goals without having to fight your calendar every day.

7. Track your goals

So how well are you doing on your daily goals? The only way to accurately measure your success is to actually track it - otherwise it’s all too easy to forget what actually got done this week. A weekly or monthly calendar audit can give you quantitative insight on where your time is really being spent, which of your goals are getting checked off, and which ones are getting put on the backburner. These time audits also allow you to review your priorities and realign your plans to stay on course for long-term goals. Being busy every day is not necessarily the same thing as being productive – and being analytical of your progress can be the difference between hitting the goals on your timeline, and another discouraging setback. 

Some questions to consider in a time audit: Are my daily goals SMART? Can they be broken down further into more manageable objectives? What non-priorities are pulling me away from meeting my daily goals? And because our goals naturally change and evolve over time – it’s also a good idea to review your master goal list regularly to make sure it’s still reflecting what’s most important to you. 

Examples of effective daily goals 

Here are a few examples of SMART daily goals to get you started on creating your own.

Health and wellness daily goal examples:

  1. Exercise more by going on a 30 minute walk, five days a week.
  2. Make time for your morning routine by setting an alarm 15 minutes earlier.
  3. Reduce stress by doing a 2-minute guided meditation before you check your phone. 
  4. Eat more leafy greens every day by prepping a lunch plan for the week.
  5. Dedicate 15 minutes in the evening to tidying up your space.

Find more health and wellness daily goal examples.

Work and career daily goal examples:

  1. Acquire 5 new clients a month by starting a daily 30-minute habit to send out 10 email pitches. 
  2. Start your dream job in the next 6 months by applying to 2 relevant positions a day. 
  3. Improve performance at work by increasing your typing speed 20% with a daily 30-minute online class.
  4. Increase your team’s productivity by preparing 5 effective questions for your next check-in meeting.
  5. Start a business you have been thinking about by dedicating an hour of your personal time every day for the next month to relevant reading and research about how to begin.

Find more work and career daily goal examples.

Financial daily goal examples:

  1. Save __% of your income in the next year by tracking all your daily expenses against your set monthly budget.
  2. Stay on top of your financial status by checking your balances every morning.
  3. Save money for big purchases by setting up a weekly auto-save (like a car down payment in 6 months, a family vacation next winter, etc.)
  4. Reduce impulsive daily online shopping by creating a ‘wishlist’ for personal purchases you want, but don’t need, and review it at the end of the month against your budget.
  5. Cut back on subscription services by blocking an hour a quarter dedicated to going through the (annoying) process of canceling an account you don’t need.

Find more financial daily goal examples.

Relationship daily goal examples:

  1. Improve connection with your partner by spending 15 distraction-free minutes every night sharing about your days.
  2. Efficiently communicate and resolve issues by planning an hour a week to calmly discuss things on your mind and family plans.
  3. Have more fun by implementing a weekly ‘date day’ habit to do an activity together.
  4. Spend more time with your family in the evenings by committing to finishing your work day at 5pm.
  5. Stay in touch with friends by doing a daily check-in with at least one friend via text message or a phone call after work.

Find more relationship daily goal examples.

Daily goals lead to long-term success🏆 

Achieving your daily goals can feel impossible when the weeks are packed and you never have enough time to get everything done. But with a little preparation, the help of automation tools and templates, and regular reviews of your progress – you can change how you view your availability, and align your time to your true priorities.

So how does this stack up to your daily goal planning? Tweet us @reclaimai to start a conversation!

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Learn how to share your Google Calendar with another Google Calendar, Outlook or iCloud Calendar, key privacy settings, and the best way to block your availability to avoid double-booking.
Best Planner Apps: Top 5 Tools for Productivity in 2022
December 13, 2021

Best Planner Apps: Top 5 Tools for Productivity in 2022

If you spend just 10-12 minutes planning your day, you’ll save up to 2 hours of time otherwise wasted from poor planning. Learn the top 5 planner apps to keep you organized and productive in 2022.
How to Add Linear.app Issues to Google Calendar
December 1, 2021

How to Add Linear.app Issues to Google Calendar

Less than 50% of issues get completed every cycle, or sprint. Learn how to connect your Linear.app issue tracking projects with Google Calendar so you can make time for important tasks every sprint.
Top 14 Project Management Skills for the Remote Work Era
November 24, 2021

Top 14 Project Management Skills for the Remote Work Era

Which project management skills do you need to lead a remote working team? As the coordinator for a highly complex show, project managers need an arsenal of people skills and technical skills.
Team Meetings: 5 Types & Best Practices for Scheduling
November 12, 2021

Team Meetings: 5 Types & Best Practices for Scheduling

What is a team meeting? A gathering to build relationships, collaborate, share updates, and align your team. But with 50% of the workweek in meetings, orgs need to consider if they’re overscheduling.
Productivity Trends Report: One-on-One Meeting Statistics
November 2, 2021

Productivity Trends Report: One-on-One Meeting Statistics

Meetings have increased 69.7% since before the pandemic. Professionals now average 21.5 hours in meetings each week, with over 500% increase in one-on-one meetings due to the shift to remote work.
Effective 1:1 Meetings: How to Better Prepare & Schedule
October 26, 2021

Effective 1:1 Meetings: How to Better Prepare & Schedule

One on one meetings, or 1:1s, are a recurring check-in between two team members to discuss priorities, projects and goals. But are you using them effectively?
Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop
October 20, 2021

Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop

In this edition of Calendar Heroes, we talk to Chris Parsons, co-founder and CTO of Lollipop, to learn his style, tools, and methods for balancing priorities while leading an early-stage startup.
Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor
October 14, 2021

Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor

VP of Engineering at Mindtickle and Angel Investor, Vishwesh Jirgale, shares how he gets things done and achieves a productive workday. Check it out!
What is Focus Time? How to Prioritize Productivity
October 13, 2021

What is Focus Time? How to Prioritize Productivity

Focus time is a dedicated session for uninterrupted productive work. But with each meeting, Slack message, email and social media distraction, it takes 23 minutes and 15 seconds to get back on track.
Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros
October 6, 2021

Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros

VP of customer experience & customer operations at Khoros, Philippe Mesritz shares how he optimizes his time to get things done. Check it out!
Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting
September 29, 2021

Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting

Megan is a full-time working mother of four who runs three successful companies, Megan Killion Consulting, newly launched startup Coven Cloud, and a property rental business. See how she makes time!
More Calendar Control for Meetings! Reclaim Free & Busy
September 28, 2021

More Calendar Control for Meetings! Reclaim Free & Busy

Add more productivity and control to your smart calendar with advanced Reclaim free and busy event hashtags. Block time for no-meeting days, focus time, meeting times, and clock-out of task scheduling
Top 7 Time Management Tools (for Busy People)
September 23, 2021

Top 7 Time Management Tools (for Busy People)

82% of people don’t have a time management system, but there are hundreds of apps available to improve productivity for every working style. Find your best fit in the top 7 time management tools list.
Job Burnout: How to Fix at Your Workplace
September 21, 2021

Job Burnout: How to Fix at Your Workplace

Over two-thirds of employees have experienced job burnout recently, and more than 50% of all annual turnover results from burnout. See which signs to look for and how to prevent them at your company.
Top 5 Work Habits to Boost Productivity
September 14, 2021

Top 5 Work Habits to Boost Productivity

See the top 5 work habits to try to boost your productivity. If you’re seeking a promotion, trying to pivot your career, or just simply looking to step your game up in the workplace, this is for you.
Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow
September 10, 2021

Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow

Working on a team that is spread across 10 different time zones and our Calendar Hero, Chris Hunt lets us in on how he is able to do it. Check it out!
Durable Identity: Employee-Friendly SaaS for Life Changes
September 7, 2021

Durable Identity: Employee-Friendly SaaS for Life Changes

The average person changes jobs every 4.1 years, but you shouldn't have to re-sign up for every SaaS app that often. The future of work will be more durable - your identity will survive life changes.
Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity
August 31, 2021

Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity

"This meeting could’ve been an email.” We're all thinking it. Even 71% of senior managers feel their meetings are unproductive. Reduce meetings and boost productivity with weekly status reports.
The Best Time to Meditate? Prioritize Self-Care
August 26, 2021

The Best Time to Meditate? Prioritize Self-Care

The best time to meditate depends on your intention and your schedule. But no matter when you meditate, you can reap the benefits. The important thing is that you make time for this healthy habit.
Top 6 ADHD Organization Tools
August 24, 2021

Top 6 ADHD Organization Tools

Staying organized can feel like a constant battle for people with ADHD before you find your ideal rhythm and workflow. Here are the top ADHD organization tools to help you become more productive.
No-Meeting Days: Top 4 Advantages & How to Start at Your Company
August 19, 2021

No-Meeting Days: Top 4 Advantages & How to Start at Your Company

Are meetings consuming your workweek? 78% of people feel their meeting schedule is out of control - see how one no-meeting day a week can improve your productivity, team morale and prevent burnout.
Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman
August 17, 2021

Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman

Working as JSON Schema Specification Lead at Postman, Ben shares how he balances priorities while developing the JSON Schema strategy and it's tooling, and supports the open-source community.
Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite
August 11, 2021

Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite

Shay Kingsbury at Hootsuite shares how she balances priorities while leading merger and acquisition integration and Go To Market for Sparkcentral at the social media marketing and management platform.
Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages
August 10, 2021

Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages

Slack released a much-anticipated feature in June of 2021: scheduled sends for Slack messages. This, paired with some awesome Status syncing capabilities from Reclaim, can help you become a rockstar Slack communicator and role model for your team.
Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk
August 9, 2021

Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk

Michele Wiedemer at Synk shares how she balances priorities while developing the education training program for security champions and developers at the open source security platform.
Best Time to Exercise? Morning, Afternoon or Whenever
August 4, 2021

Best Time to Exercise? Morning, Afternoon or Whenever

Exercising for as little as 15 minutes a day can increase your lifespan by as much as 3 years, and you’ll sleep better and feel less stressed too. Here's how to optimize your workouts for the best time of day.
Make Time to Read: 5 Practical Tips for Busy People
July 28, 2021

Make Time to Read: 5 Practical Tips for Busy People

Reading has amazing benefits, and 35% of people want to do it more. It increases verbal intelligence, makes you a better leader, reduces stress, and fends off Alzheimer’s. Here are 5 tips to try out.
Calendar Heroes: Rohini Pandhi, Product @ Square
July 26, 2021

Calendar Heroes: Rohini Pandhi, Product @ Square

Rohini Pandhi, a Product Lead at Square, shares her style, tools and methodologies for balancing priorities while leading the product efforts for one of the top digital payment companies in the world.
15 Best Slack Apps for the Future of Work
July 22, 2021

15 Best Slack Apps for the Future of Work

Check out the top 15 Slack apps productive teams are using today to build and support the future of work at their organization across calendar management, project management, status updates, HR and team building.
Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge
July 19, 2021

Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge

Connor MacDonald at The Ridge shares his style, tools and methodologies for balancing priorities while leading the marketing vision for the brand that brought the world the first RFID-blocking wallet.
Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools
July 7, 2021

Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools

We get asked almost every day: what's the difference between Reclaim.ai and Clockwise? While we're both in the smart calendar space, there are some key differences to consider.
Naming Calendar Events: 5 Calendar Etiquette Tips
July 2, 2021

Naming Calendar Events: 5 Calendar Etiquette Tips

Need to create better calendar event titles to communicate context to your invitees, colleagues and incoming schedulers? Calendar communication starts with the first thing people see: the event title.
Lunch Breaks: 5 Ways to Improve Your Productivity
June 22, 2021

Lunch Breaks: 5 Ways to Improve Your Productivity

Want to improve your quality of work, energy level, and creativity? In this article, learn 5 ways in which taking a lunch will actually boost your productivity.
Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time
June 17, 2021

Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time

Learn the 5 key differences between effective vs. pointless meetings, and 3 tips to avoid unnecessary meetings getting booked on your calendar.
3 Ways to Find Work-Life Balance in the New Normal
June 10, 2021

3 Ways to Find Work-Life Balance in the New Normal

You want work-life balance, but work and life can't separate into equal halves. Forget balance, here are three ways to make work-life harmony a reality.
Reclaim just raised $4.8M in seed funding! 🎉
May 26, 2021

Reclaim just raised $4.8M in seed funding! 🎉

We're excited to announce that Reclaim has raised $4.8M in seed funding led by Index Ventures. Here's what comes next.
Pareto Principle: Using the 80/20 Rule for Priority Management
May 25, 2021

Pareto Principle: Using the 80/20 Rule for Priority Management

How to use the Pareto Principle 80/20 rule to block time for your priorities.
3 Single-Tasking Tips to Improve Your Focus
April 28, 2021

3 Single-Tasking Tips to Improve Your Focus

While you may think multitasking is a skill you can master, only 2.5% of people can do it effectively. Your brain performs best when “single-tasking”, focusing on only one thing at a time.
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