Reclaim.ai Blog

Productivity tips, calendar hacks, & product updates from the Reclaim team.

Meeting Scheduling Trends Report: 130+ Scheduling Links Stats
October 27, 2022

Scheduling links have quickly become the go-to way to coordinate meeting times across the calendars of busy professionals. Instead of the endless back-and-forth email exchange to find mutual free time, professionals are able to shoot over a quick link to share their availability and allow their invitee to grab whatever time works best with their own schedule. And while this major scheduling optimization has streamlined millions of professionals calendars worldwide, we have uncovered serious availability, coordination, and scheduling etiquette issues that increase by the complexity of the schedulers calendar.

This scheduling trends report surveying over 800 busy professionals reveals how they are using scheduling links across different role types, for internal and external meetings, and analyzes the top issues they face when orchestrating their meetings via scheduling links.

We found that the average professional uses scheduling links 7.1 times a week, and over 96.4% of scheduling link users leverage them at least once a week. And while scheduling link users lean so heavily on the tool for setting up their meetings, the biggest issue they face is prioritization. Over 60% of users want to be able to prioritize certain meetings over others, and offer more availability to get those high-priority meetings scheduled sooner over low-priority meetings that can be set up a week or two out.

In a world where the average professional attends over 25 meetings/week, it’s clear we face an addiction to meetings in the workforce. And while we’re slowing working to reduce the number of meetings on our schedules each week, meetings are not disappearing anytime soon, so it’s important busy professionals set them up in a flexible and optimized fashion so their workweeks aren’t completely tied up as priorities change across the slew of calendars that overlap with our own every week.

Report overview

How often scheduling links are used for meetings

Scheduling links for external vs. internal meetings

Top scheduling link issues

Rescheduling & canceling meetings through scheduling links

Lack of availability through scheduling links

Creating availability for scheduling links


Looking for more productivity trends? Check out our Burnout Trends Report, Meeting Trends Report, or Task Management Trends Report.

How often scheduling links are used for meetings

Scheduling links have become an essential tool for meeting coordination, and heavily leveraged as the number of meetings on the calendar continues to increase putting more and more strain on busy schedulers. Let’s take a look at how often scheduling links are used for meetings every week.

  • The average professional uses scheduling links 7.1 times/week
  • 96.4% of scheduling links users use them on a weekly basis
  • 44.7% of professionals use scheduling links over 5x/week
  • 18.5% of professionals use scheduling links over 10x/week
  • 5.2% of professionals use scheduling links over 20x/week

So if professionals average 25.6 meetings per week, that means that 27.9% of all weekly meetings are set up via scheduling links. That’s a major percentage of meetings, considering how many recurring meetings are scheduled without coordination on the calendar.

And almost half of professionals use their scheduling links over 5 times a week, with power users leveraging their links over 20 times a week to manage their meeting-intense calendars. And with an average meeting length of 50.6 minutes, that means these super users are coordinating almost 17 hours of new meetings via scheduling links each week.

Scheduling link use by managers vs. execs vs. ICs

So who leverages scheduling links the most across busy organizations? In this next analysis, we break down scheduling link use by managers vs. executives vs. individual contributors (ICs).

  • Executives use scheduling links 8.1 times/week on average
  • Managers use scheduling links 6.7 times/week on average
  • ICs use scheduling links 7.0 times/week on average

Unsurprisingly, executives, who tend to spend the largest portion of their workweek in meetings, average the highest use of scheduling links at 8.1 times per week. This is likely attributed to the wide variety of meetings that are typically attended by executives as they coordinate meetings across all aspects of the organization.

While it may surprise you to find that ICs average higher scheduling link use than managers at 7.0 times per week vs. 6.7, this is probably because a large portion of manager meetings are recurring with their direct reports, and likely not scheduled via scheduling links.

Scheduling link use by team department

Now that we’ve analyzed scheduling link use by role type, let’s take a look at how they’re leveraged across different teams and departments within an organization.

  1. Finance/accounting professionals use scheduling links 9.7 times/week on average
  2. Sales professionals use scheduling links 9.1 times/week on average
  3. CEOs/owners/founders use scheduling links 9.0 times/week on average
  4. Marketing professionals use scheduling links 7.9 times/week on average
  5. Operations/HR professionals use scheduling links 7.3 times/week on average
  6. Product professionals use scheduling links 6.3 times/week on average
  7. Freelance/consulting professionals use scheduling links 6.2 times/week on average
  8. Software/engineering professionals use scheduling links 5.3 times/week on average
  9. Students use scheduling links 4.2 times/week on average
  10. All others use scheduling links 7.1 times/week on average

As we can see, there is a wide variety of average across different departments and teams with the highest use by finance and accounting professionals at almost 10 times each week. It’s no shock that sales professionals and CEOs, owners, and founders also ranked high at an average of over 9 times per week as they use scheduling links to set up meetings to expand business opportunities for their organization.

Scheduling links for external vs. internal meetings

Since scheduling links are primarily used to set up one-time meetings with people who may not be able to see your availability inside of their workplace, many people assume that they’re only used to coordinate meeting times across external meetings with people who are not in the same company. However, we found that scheduling links are actually starting to make a big dent in setting up meeting times across internal meetings with coworkers too.

  • 74.3% of scheduling links are used for external meetings
  • 25.7% of scheduling links are used for internal meetings
  • 33.6% of people use scheduling links for external meetings only
  • 1.9% of people use scheduling links for internal meetings only

This report discovered that over a quarter of all scheduling link use is actually for coordinating internal meetings across coworkers in the same company. This finding highlights the need for meeting optimization, even at an internal level, as meetings have increased 69.7% since the start of the pandemic.

However, 33.6% of scheduling link users only leverage their links for external meetings, the most common meeting type set up through scheduling links, with less than 2% exclusively using scheduling links for internal meetings only.

Internal & external scheduling link use by managers vs. execs vs. ICs

So which role type leverages scheduling links more for internal vs. external meetings? Let’s take a look at the breakdown across managers vs. executives vs. individual contributors.

  • 80% of executive scheduling link usage is for external meetings
  • 72.0% of manager scheduling link usage is for external meetings
  • 70.0% of IC scheduling link use is for external meetings

It turns out that executives leverage scheduling links the most for external meetings, with an over 5% higher average than all role types combined. But, both managers and individual contributors are more than 2% under the average external scheduling link use, resulting in almost 30% of their scheduling link use for internal meetings only.

Internal & external scheduling link use by team department

After seeing the wide range of external vs. internal scheduling use by role type, let’s take a look at the breakdown across different teams and departments.

  • 81.8% of CEO/owner/founders scheduling link usage is for external meetings
  • 81.7% of finance/accounting scheduling link usage is for external meetings
  • 81.5% of freelance/consulting scheduling link usage is for external meetings
  • 76.2% of sales scheduling link usage is for external meetings
  • 73.2% of operations/HR scheduling link usage is for external meetings
  • 71.8% of product scheduling link usage is for external meetings
  • 71.5% of student scheduling link usage is for external meetings
  • 71.0% of marketing scheduling link usage is for external meetings
  • 69.7% of software/engineering scheduling link usage is for external meetings
  • 72.8% of all other scheduling link usage is for external meetings

All role types averaged over 70% of all scheduling link use for external meetings vs. internal meetings, excluding only software and engineering teams, indicating that across the board, external meetings still dominate usage for this critical meeting coordination tool. External meeting booking via scheduling links is even more prominent for professionals in finance/accounting, freelance/consulting, and CEO/owners/founders who all averaged over 80% of use for external meetings vs. internal meetings.

Top scheduling link issues

While scheduling links solve many pain points for busy professionals (such as cutting down on back-and-forth emails, automatically presenting your availability, and sharing openings in real-time), there are a lot of issues that are actually making basic scheduling links like Calendly links difficult to use for everyday schedulers. Let’s take a look at the top issues with scheduling links today among professionals:

  1. 60.5% have issues with prioritization (offering more availability for high priority vs. normal meetings)
  2. 57.8% have issues with flexibility of links (e.g., a link that is only for a 30-minute meeting, but where a 25-minute meeting is possible)
  3. 54.6% have issues with availability (lack of open time slots)
  4. 53.0% have issues with rescheduling & canceling meetings via links
  5. 52.7% have issues with ease of use
  6. 52.3% have issues with sharing etiquette (without coming off as rude or impersonal)

While some of these issues are more obvious than others, let’s take a closer look at what each of them mean so we can analyze the impact of these results on busy professionals trying to coordinate complex, changing schedules.

#1 Issue - Prioritization

The #1 issue for scheduling link users: how to prioritize the urgent meetings that you need to get on the calendar in the next few days. This also ties into the availability issue highlighted below, but specifically addresses the need for offering high-priority scheduling links vs. normal (or non-urgent) scheduling links. Busy professionals want to offer high-priority scheduling links that offer up more availability, freeing up time you may be placeholding for task work or lunch, so that these important meetings can be scheduled as soon as feasibly possible. This is an issue that technology has struggled with, but with Reclaim.ai’s most recent release of Scheduling Links, you can now send links that offer up more or less availability based on the priority of the meeting – a workflow originally only possible through human assistants. 60.5% of professionals experience this issue with scheduling links, making it the most painful and common problem this technology faces.

#2 Issue - Flexibility

The second biggest issue facing busy professionals using scheduling links is the actual flexibility of their links and the amount of time they offer to incoming schedulers. Instead of just offering a rigid 30-minute time block that may only appear a couple of times a week in a busy schedule, invitees may be willing to accept 20 minutes instead in order to get the meeting booked sooner. 57.8% of professionals face flexibility issues with their scheduling links – and with Reclaim.ai’s new Scheduling Link feature, you can now use flexible durations to resolve it.

#3 Issue - Availability

A never-ending issue professionals will always face is a lack of availability, as time is our most precious and limited resource. 54.6% of professionals have issues sharing their availability via scheduling links because their schedules just don’t present adequate options for booking a new meeting. This creates a negative experience for the invitee, as you may ask them to book a time with you this week, but the nearest opening may not be for a few weeks out.

#4 Issue - Rescheduling & canceling

As any busy professional knows, just because a meeting is on the calendar doesn’t guarantee it’s going to stay there. In fact, 42.4% of 1:1 meetings are rescheduled, and 29.6% are canceled every week. So even though the meeting setup process is optimized through scheduling links, popular scheduling link apps aren’t fully addressing the issue of what happens after the meeting is booked. 53.0% of professionals share that they have issues rescheduling and canceling meetings set up through their scheduling links.

#5 Issue - Ease of use

While scheduling links have been around for almost 10 years, they have dramatically risen in popularity since the Covid-19 pandemic, drawing in many new first-time users. And with any (fairly) new technology, there is always going to be a learning curve which has resulted in over 52.7% of professionals sharing that they experience ease of use issues with setting up and coordinating their scheduling links.

#6 Issue - Sharing etiquette

This is the most widely recognised and discussed issue across scheduling links, but shockingly came in last place: how do I share my link without coming across rude or impersonal? Overall the workforce is rapidly warming up to scheduling link use as the standard as the number of meetings increase and the value of scheduling links becomes more appreciated by busy schedulers, but still today, there are people who are put off receiving a scheduling link without being offered a few dug-up options first. Over half of scheduling link users still find this an active issue and are conscious of coming across rude when sending and asking an invitee to book time with them.

Top scheduling link issues by managers vs. execs vs. ICs

Now that we have a thorough breakdown of each issue, let’s take a look at how these issues affect managers vs. executives vs. individual contributors (ICs).

Top issues reviewed:

  • Availability (lack of open time slots)
  • Sharing etiquette (without coming off rude/impersonal)
  • General ease of use
  • Rescheduling & canceling meetings via links
  • Prioritizing (offer more availability for high priority vs. low priority meetings/links)
  • Flexibility of links (ex. prefer 30-minutes, but would schedule for as short as 20 minutes)
Availability Sharing etiquette Ease of use Rescheduling & canceling Prioritizing meetings Flexibility of links
Exec 52.5% 56.8% 51.7% 50.0% 68.2% 60.2%
Manager 62.6% 53.6% 49.2% 53.6% 57.0% 54.7%
IC 46.5% 48.0% 54.5% 50.5% 58.1% 53.0%


As we can see above, these severity of issues vary drastically by role type. While executives are most impacted by the lack of prioritization via traditional scheduling links at 68.2%, 62.6% of managers express a similar issue in availability, or lack of open time slots, and individual contributors again ranked prioritization the biggest issue at 58.1%. This makes it clear that the biggest issue professionals face across an organization in their scheduling links is presenting the availability they want to get the meetings they need on the calendar.

Top scheduling link issues by team department

Since scheduling link use varies so widely by team and department, we analyzed the top issues across these different departments to understand which are most important to each team.

Availability Sharing etiquette Ease of use Rescheduling & canceling Prioritizing meetings Flexibility of links
Sales 46.4% 60.7% 53.6% 50.0% 64.3% 64.3%
Software/Engineering 51.8% 51.1% 57.6% 50.4% 56.1% 55.4%
Product 65.7% 51.4% 57.1% 51.4% 60.0% 54.3%
Marketing 57.4% 46.8% 40.4% 42.6% 61.7% 68.1%
Operations/HR 48.9% 63.8% 44.7% 44.7% 53.2% 51.1%
Finance/Accounting 58.3% 33.3% 41.7% 50.0% 83.3% 50.0%
CEO/Owner/Founder 56.9% 63.5% 54.0% 54.0% 72.3% 62.0%
Freelance/Consulting 38.1% 33.3% 42.9% 57.1% 66.7% 28.6%
Student 45.5% 60.6% 54.5% 42.4% 45.5% 63.6%
Other 52.8% 46.5% 52.1% 53.5% 56.9% 52.8%

Rescheduling & canceling meetings through scheduling links

One of the issues highlighted above is rescheduling and canceling meetings set up through scheduling links, so we decided to break down some of the difficulties they face in making adjustments to their meetings.

  • 32.1% of meetings set up through scheduling links are rescheduled or canceled
  • 55.4% of people have to reschedule or cancel meetings 30% or more of the time
  • 22.6% of people who have to reschedule or cancel meetings 50% or more of the time
  • 9.8% of people who have to reschedule or cancel meetings 70% or more of the time

As we can see above, almost a third of all meetings set up through scheduling links have to be rescheduled or canceled. And this is not a one-time issue, over half of people are rescheduling at least 30% of the time, and almost 10% of people have to cancel or reschedule over 70% of the meetings they set up through scheduling links.

Lack of availability through scheduling links

One of the top issues facing scheduling link users is a lack of availability they’re able to present through their links. Let’s take a look at some of the deeper issues faced across scheduling link availability.

  • 32.7% of scheduling links do not show enough availability where an invitee has to book a meeting too far out
  • Only 20.5% of scheduling link users do not have issues showing enough availability in their links
  • 55.7% of professionals lack availability in scheduling links 30% or more of the time
  • 33.8% of professionals lack availability in scheduling links 50% or more of the time
  • 14.2% of professionals lack availability in scheduling links 70% or more of the time
  • 3.8% of professionals lack availability in scheduling links 90% or more of the time

Almost a third of all meetings set up through scheduling links do not show enough availability, forcing an invitee to have to schedule too far out causing potential delays in business opportunities and progress for the organization. And this availability issue is faced by almost 80% of all scheduling link users, ranging from 55.7% who report lack of availability 30% or more of the time, and 3.8% who report lack of availability over 90% of the time.

Creating availability for scheduling links

So how are busy professionals combating this lack of availability issue with their scheduling links? They are creating more availability by manually clearing out events from their calendars so schedulers have more openings to book time. Let’s take a look at how professionals are creating this availability.

  • Professionals clear events from their calendars 33.6% of the time to create more availability for scheduling links
  • Only 20.2% of scheduling link users never have to create more availability in their calendars
  • 55.3% of pros have to create more availability 30% of more of the time in their scheduling links
  • 35.3% of pros have to create more availability 50% of more of the time in their scheduling links
  • 16.3% of pros have to create more availability 70% of more of the time in their scheduling links
  • 4.0% of pros have to create more availability 90% of more of the time in their scheduling links

Over a third of all scheduling link users are taking the time to manually clear events from their calendar every week just to create more availability for their scheduling links. In fact, just 20% of scheduling link users don’t have this problem at all. This is a major time-consuming issue that hasn’t been properly addressed – up until the recent launch of Reclaim.ai’s new Scheduling Link feature, which allows you to create high-priority links for the meetings you need to get on the calendar.

At Reclaim.ai, we’re focused on helping busy teams tame their complex, and ever-changing schedules by helping them optimize their calendars around their true priorities, and gathered this research to better understand the biggest issues people face in coordinating the incoming meetings on their calendars. To learn more about the complexities of managing a chaotic schedule in the modern workplace, check out our other recent trends reports:

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Calendar Heroes: Elisa of M.Y.PhD, PhD Scholar at the University of Konstanz

Learn how PhD student, content creator, and Reclaim.ai user Elisa maximizes her time every week - with productivity tips including Pomodoro timers, deep work, calendar blocking, and yoga.
30 Great Check-In Questions for Managers to Drop in Meetings
May 11, 2022

30 Great Check-In Questions for Managers to Drop in Meetings

See the top 30 check-in questions managers should ask their direct reports in team meetings, one-on-ones, and daily standups to boost productivity and build better relationships with the team.
Meeting Conflicts: 5 Tips for Navigating Conflicting Schedules
May 5, 2022

Meeting Conflicts: 5 Tips for Navigating Conflicting Schedules

With the average professional juggling 25.6 meetings/week, meeting conflicts are inevitable. Learn how to navigate scheduling issues when they come up, with helpful tips to avoid them in the future.
The Best Zoom + Google Calendar Integration for Remote Meetings (Bonus: Works w/ Slack)
May 4, 2022

The Best Zoom + Google Calendar Integration for Remote Meetings (Bonus: Works w/ Slack)

Want to integrate Zoom with Google Calendar to save time scheduling personal and work calendars? 1. Go to the Google Marketplace 2. Search for Zoom 3. Select Zoom for Google Workspace 4. Click Install
Job Satisfaction & Productivity: Rituals for Positive Work Culture
April 29, 2022

Job Satisfaction & Productivity: Rituals for Positive Work Culture

Job satisfaction boosts productivity by 31%, but only 65% of US workers are content with their job. Learn how work satisfaction and productivity are connected, and rituals to boost both in your team.
How to Schedule ClickUp Tasks in Google Calendar
April 27, 2022

How to Schedule ClickUp Tasks in Google Calendar

Without enough time in their busy weeks, ClickUp users only complete 47% of their planned tasks. Sync ClickUp tasks to Google Calendar to automatically schedule time for task work and get more done.
4 Types of Brainstorming Meetings: Tips for Productive Ideation Sessions
April 21, 2022

4 Types of Brainstorming Meetings: Tips for Productive Ideation Sessions

Brainstorming meetings are used to solve complex problems with key members of the team, and develop next steps for a project. Learn the 4 different types of ideation sessions to use for brainstorming.
What is Decision Paralysis? How to Prevent in 4 Steps
April 18, 2022

What is Decision Paralysis? How to Prevent in 4 Steps

Experiencing decision paralysis from an overwhelming task list? 78.7% of people feel stressed by their increasing workloads. Here are 4 steps to help prioritize your time and prevent choice paralysis.
Deep Work vs. Shallow Work: 8 Tips to Maximize Productivity
April 15, 2022

Deep Work vs. Shallow Work: 8 Tips to Maximize Productivity

Entering a ‘flow state’ can boost productivity up to 500%, but many professionals can't find the time for distraction-free deep work on their cognitively demanding tasks. Shallow work may be to blame.
What is Mental Exhaustion? 9 Tips to Prevent a Tired Brain
April 7, 2022

What is Mental Exhaustion? 9 Tips to Prevent a Tired Brain

Feeling overworked, exhausted, and disengaged from your work? 41% of professionals feel burned out. Learn how to overcome mental fatigue, and what you can do to prevent it in the future.
11 Google Calendar Issues You Didn’t Know You Had
April 6, 2022

11 Google Calendar Issues You Didn’t Know You Had

Google Calendar is great, but sometimes it's not enough. Here are 11 problems you're probably experiencing, and how to use Reclaim.ai to make them 10 times better.
Task Management Trends Report: +200 Stats on Managers vs. Individual Contributors
March 29, 2022

Task Management Trends Report: +200 Stats on Managers vs. Individual Contributors

Just 53.5% of planned tasks get completed every week, with ICs only averaging 4.2 hours per day on task work. See over 200 stats in the 2022 Task Management Trends Report by Reclaim.ai.
How to Integrate Notion & Reclaim.ai with Google Calendar
March 21, 2022

How to Integrate Notion & Reclaim.ai with Google Calendar

Time blocking and organizing with Notion are two productivity trends that are here to stay. Learn how to integrate Notion and Reclaim.ai to auto-schedule your task list directly in Google Calendar.
7 Steps to a Productive Weekly Work Plan - Free Template Included
March 17, 2022

7 Steps to a Productive Weekly Work Plan - Free Template Included

Did you know that every minute spent planning saves 10 minutes in execution? Learn how a weekly work plan helps you to reduce stress, accomplish more, and stay on track with your priorities.
What is a Hybrid Work Model? Benefits vs. Challenges
March 2, 2022

What is a Hybrid Work Model? Benefits vs. Challenges

83% of people prefer hybrid work, but how do you balance the benefits of in-office collaboration and remote flexibility? Learn the different types of hybrid work models, benefits, challenges and tips.
How to Add Todoist Tasks to Google Calendar
February 24, 2022

How to Add Todoist Tasks to Google Calendar

96% of people say life is better with to-do lists, but 41% of tasks are never completed! Learn how to sync Todoist with Google Calendar to actually make time to get your tasks done via Reclaim.
8 Best Calendar Apps for Remote Work in 2022
February 22, 2022

8 Best Calendar Apps for Remote Work in 2022

Did you know that the right calendar app can improve your time management by as much as 38%? Compare these 8 popular calendar apps to see which is best for organizing your remote schedule.
How to Schedule Jira Issues in Google Calendar
February 16, 2022

How to Schedule Jira Issues in Google Calendar

Feeling overwhelmed by your ever-evolving Jira task list? Learn how to add Jira issues to Google Calendar so you can schedule time for heads-down work, and increase productivity up to 80%.
Calendar Analysis: How to Audit Your Time & Productivity
January 27, 2022

Calendar Analysis: How to Audit Your Time & Productivity

Why should you audit your time and calendar? People waste up to 40% of their workday when unorganized. Analyze how much time you spend on meetings, tasks, and personal time to better plan your week.
Reclaim's Response to the Log4j Vulnerability
December 29, 2021

Reclaim's Response to the Log4j Vulnerability

As a security-first company who takes the protection and security of our customer data extremely seriously, we’re writing this blog post to share our response to the Log4j CVE vulnerability.
How to Share Google Calendar & Manage Your Availability
December 16, 2021

How to Share Google Calendar & Manage Your Availability

Learn how to share your Google Calendar with another Google Calendar, Outlook or iCloud Calendar, key privacy settings, and the best way to block your availability to avoid double-booking.
Best Planner Apps: Top 5 Tools for Productivity in 2022
December 13, 2021

Best Planner Apps: Top 5 Tools for Productivity in 2022

If you spend just 10-12 minutes planning your day, you’ll save up to 2 hours of time otherwise wasted from poor planning. Learn the top 5 planner apps to keep you organized and productive in 2022.
How to Add Linear.app Issues to Google Calendar
December 1, 2021

How to Add Linear.app Issues to Google Calendar

Less than 50% of issues get completed every cycle, or sprint. Learn how to connect your Linear.app issue tracking projects with Google Calendar so you can make time for important tasks every sprint.
Top 14 Project Management Skills for the Remote Work Era
November 24, 2021

Top 14 Project Management Skills for the Remote Work Era

Which project management skills do you need to lead a remote working team? As the coordinator for a highly complex show, project managers need an arsenal of people skills and technical skills.
Team Meetings: 5 Types & Best Practices for Scheduling
November 12, 2021

Team Meetings: 5 Types & Best Practices for Scheduling

What is a team meeting? A gathering to build relationships, collaborate, share updates, and align your team. But with 50% of the workweek in meetings, orgs need to consider if they’re overscheduling.
Productivity Trends Report: One-on-One Meeting Statistics
November 2, 2021

Productivity Trends Report: One-on-One Meeting Statistics

Meetings have increased 69.7% since before the pandemic. Professionals now average 21.5 hours in meetings each week, with over 500% increase in one-on-one meetings due to the shift to remote work.
Effective 1:1 Meetings: How to Better Prepare & Schedule
October 26, 2021

Effective 1:1 Meetings: How to Better Prepare & Schedule

One on one meetings, or 1:1s, are a recurring check-in between two team members to discuss priorities, projects and goals. But are you using them effectively?
Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop
October 20, 2021

Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop

In this edition of Calendar Heroes, we talk to Chris Parsons, co-founder and CTO of Lollipop, to learn his style, tools, and methods for balancing priorities while leading an early-stage startup.
Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor
October 14, 2021

Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor

VP of Engineering at Mindtickle and Angel Investor, Vishwesh Jirgale, shares how he gets things done and achieves a productive workday. Check it out!
What is Focus Time? How to Prioritize Productivity
October 13, 2021

What is Focus Time? How to Prioritize Productivity

Focus time is a dedicated session for uninterrupted productive work. But with each meeting, Slack message, email and social media distraction, it takes 23 minutes and 15 seconds to get back on track.
Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros
October 6, 2021

Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros

VP of customer experience & customer operations at Khoros, Philippe Mesritz shares how he optimizes his time to get things done. Check it out!
Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting
September 29, 2021

Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting

Megan is a full-time working mother of four who runs three successful companies, Megan Killion Consulting, newly launched startup Coven Cloud, and a property rental business. See how she makes time!
More Calendar Control for Meetings! Reclaim Free & Busy
September 28, 2021

More Calendar Control for Meetings! Reclaim Free & Busy

Add more productivity and control to your smart calendar with advanced Reclaim free and busy event hashtags. Block time for no-meeting days, focus time, meeting times, and clock-out of task scheduling
Top 7 Time Management Tools (for Busy People)
September 23, 2021

Top 7 Time Management Tools (for Busy People)

82% of people don’t have a time management system, but there are hundreds of apps available to improve productivity for every working style. Find your best fit in the top 7 time management tools list.
Job Burnout: How to Fix at Your Workplace
September 21, 2021

Job Burnout: How to Fix at Your Workplace

Over two-thirds of employees have experienced job burnout recently, and more than 50% of all annual turnover results from burnout. See which signs to look for and how to prevent them at your company.
Top 5 Work Habits to Boost Productivity
September 14, 2021

Top 5 Work Habits to Boost Productivity

See the top 5 work habits to try to boost your productivity. If you’re seeking a promotion, trying to pivot your career, or just simply looking to step your game up in the workplace, this is for you.
Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow
September 10, 2021

Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow

Working on a team that is spread across 10 different time zones and our Calendar Hero, Chris Hunt lets us in on how he is able to do it. Check it out!
Durable Identity: Employee-Friendly SaaS for Life Changes
September 7, 2021

Durable Identity: Employee-Friendly SaaS for Life Changes

The average person changes jobs every 4.1 years, but you shouldn't have to re-sign up for every SaaS app that often. The future of work will be more durable - your identity will survive life changes.
Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity
August 31, 2021

Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity

"This meeting could’ve been an email.” We're all thinking it. Even 71% of senior managers feel their meetings are unproductive. Reduce meetings and boost productivity with weekly status reports.
The Best Time to Meditate? Prioritize Self-Care
August 26, 2021

The Best Time to Meditate? Prioritize Self-Care

The best time to meditate depends on your intention and your schedule. But no matter when you meditate, you can reap the benefits. The important thing is that you make time for this healthy habit.
Top 6 ADHD Organization Tools
August 24, 2021

Top 6 ADHD Organization Tools

Staying organized can feel like a constant battle for people with ADHD before you find your ideal rhythm and workflow. Here are the top ADHD organization tools to help you become more productive.
No-Meeting Days: Top 4 Advantages & How to Start at Your Company
August 19, 2021

No-Meeting Days: Top 4 Advantages & How to Start at Your Company

Are meetings consuming your workweek? 78% of people feel their meeting schedule is out of control - see how one no-meeting day a week can improve your productivity, team morale and prevent burnout.
Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman
August 17, 2021

Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman

Working as JSON Schema Specification Lead at Postman, Ben shares how he balances priorities while developing the JSON Schema strategy and it's tooling, and supports the open-source community.
Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite
August 11, 2021

Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite

Shay Kingsbury at Hootsuite shares how she balances priorities while leading merger and acquisition integration and Go To Market for Sparkcentral at the social media marketing and management platform.
Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages
August 10, 2021

Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages

Slack released a much-anticipated feature in June of 2021: scheduled sends for Slack messages. This, paired with some awesome Status syncing capabilities from Reclaim, can help you become a rockstar Slack communicator and role model for your team.
Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk
August 9, 2021

Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk

Michele Wiedemer at Synk shares how she balances priorities while developing the education training program for security champions and developers at the open source security platform.
Best Time to Exercise? Morning, Afternoon or Whenever
August 4, 2021

Best Time to Exercise? Morning, Afternoon or Whenever

Exercising for as little as 15 minutes a day can increase your lifespan by as much as 3 years, and you’ll sleep better and feel less stressed too. Here's how to optimize your workouts for the best time of day.
Make Time to Read: 5 Practical Tips for Busy People
July 28, 2021

Make Time to Read: 5 Practical Tips for Busy People

Reading has amazing benefits, and 35% of people want to do it more. It increases verbal intelligence, makes you a better leader, reduces stress, and fends off Alzheimer’s. Here are 5 tips to try out.
Calendar Heroes: Rohini Pandhi, Product @ Square
July 26, 2021

Calendar Heroes: Rohini Pandhi, Product @ Square

Rohini Pandhi, a Product Lead at Square, shares her style, tools and methodologies for balancing priorities while leading the product efforts for one of the top digital payment companies in the world.
15 Best Slack Apps for the Future of Work
July 22, 2021

15 Best Slack Apps for the Future of Work

Check out the top 15 Slack apps productive teams are using today to build and support the future of work at their organization across calendar management, project management, status updates, HR and team building.
Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge
July 19, 2021

Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge

Connor MacDonald at The Ridge shares his style, tools and methodologies for balancing priorities while leading the marketing vision for the brand that brought the world the first RFID-blocking wallet.
Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools
July 7, 2021

Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools

We get asked almost every day: what's the difference between Reclaim.ai and Clockwise? While we're both in the smart calendar space, there are some key differences to consider.
Naming Calendar Events: 5 Calendar Etiquette Tips
July 2, 2021

Naming Calendar Events: 5 Calendar Etiquette Tips

Need to create better calendar event titles to communicate context to your invitees, colleagues and incoming schedulers? Calendar communication starts with the first thing people see: the event title.
Lunch Breaks: 5 Ways to Improve Your Productivity
June 22, 2021

Lunch Breaks: 5 Ways to Improve Your Productivity

Want to improve your quality of work, energy level, and creativity? In this article, learn 5 ways in which taking a lunch will actually boost your productivity.
Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time
June 17, 2021

Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time

Learn the 5 key differences between effective vs. pointless meetings, and 3 tips to avoid unnecessary meetings getting booked on your calendar.
3 Ways to Find Work-Life Balance in the New Normal
June 10, 2021

3 Ways to Find Work-Life Balance in the New Normal

You want work-life balance, but work and life can't separate into equal halves. Forget balance, here are three ways to make work-life harmony a reality.
Reclaim just raised $4.8M in seed funding! 🎉
May 26, 2021

Reclaim just raised $4.8M in seed funding! 🎉

We're excited to announce that Reclaim has raised $4.8M in seed funding led by Index Ventures. Here's what comes next.
Pareto Principle: Using the 80/20 Rule for Priority Management
May 25, 2021

Pareto Principle: Using the 80/20 Rule for Priority Management

How to use the Pareto Principle 80/20 rule to block time for your priorities.
3 Single-Tasking Tips to Improve Your Focus
April 28, 2021

3 Single-Tasking Tips to Improve Your Focus

While you may think multitasking is a skill you can master, only 2.5% of people can do it effectively. Your brain performs best when “single-tasking”, focusing on only one thing at a time.
How to Create a Smart Calendar
April 22, 2021

How to Create a Smart Calendar

A smart calendar can help you simplify calendar management and boost productivity. Here's how to create a smart calendar so you can take control of your busy schedule.
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