Reclaim is designed to support individuals, teams, and organizations at any scale. Individuals use Reclaim to automate task scheduling, build consistent routines with Habits, and protect flexible Focus Time—reducing calendar fragmentation and making space for meaningful work. Managers use Reclaim to balance team schedules, reduce meeting overload, and ensure their teams have enough focus time to execute.
At the enterprise level, Reclaim scales into privacy-first AI calendar management, allowing organizations to standardize scheduling norms, optimize meeting load across teams, and gain system-level visibility into how time is structured using Workforce Analytics.
When comparing AI calendar, scheduling, and analytics tools, start by understanding what each tool is designed to optimize and measure. Some tools focus narrowly on booking meetings, while others manage how time is allocated across meetings, focus work, and priorities—and provide visibility into those patterns over time.
Look for tools that can automatically protect flexible focus time (like Focus Time scheduling), translate tasks and priorities into scheduled time (like AI task scheduling), and keep multiple calendars accurate without double-booking across Google Calendar and Outlook Calendar (via Calendar Sync). If analytics are important, consider whether the tool offers system-level insights into meeting load, focus availability, and calendar fragmentation—not just activity tracking—so you can improve how time is structured, not just how it’s scheduled.
The right tool depends on the time-related problems you’re trying to solve. If your main need is simply finding available meeting times, a lightweight scheduling tool may be enough. If you’re struggling to protect time for real work and need your schedule to automatically adapt as meetings and priorities change, an AI productivity system that actively manages your calendar is often a better fit. Reclaim helps individuals and teams plan and adjust their week with an AI scheduling planner that continuously organizes priorities, tasks, and focus time as meetings move and work shifts.
For organizations that need more than personal productivity, Reclaim offers calendar-based workforce analytics through Workforce Analytics that surface patterns in meeting load, focus availability, and calendar fragmentation—helping leaders understand where time is lost and improve scheduling norms at scale. This combination of active calendar management and system-level analytics allows teams not only to see time problems, but to automatically fix them.
In many cases, yes. Reclaim combines capabilities that are often spread across separate tools—such as task scheduling, focus time protection, recurring routines with Habits, and productivity reporting—into a single calendar-first system. Instead of manually coordinating between multiple apps, Reclaim automatically finds time for tasks, defends flexible focus time, and schedules recurring habits that adapt as conflicts arise. For teams and organizations, Reclaim also layers in reporting and workforce-level insights, so you can understand how time is actually allocated across meetings, focus work, and schedules—and improve it over time, not just plan around it.
Yes. Reclaim works directly with Google Calendar and Outlook Calendar rather than replacing them. Your existing calendar remains the source of truth, while Reclaim layers intelligent scheduling automation on top—so tasks, focus time, and habits automatically adjust as meetings move or priorities change. If you manage multiple calendars (such as work and personal, or multiple accounts), Calendar Sync helps prevent double-booking, keeps availability accurate across calendars, and ensures scheduled work respects real constraints like working hours, existing commitments, and time off. This allows Reclaim to coordinate your time across calendars without requiring you—or anyone else—to change how meetings are scheduled.
Yes. Reclaim is designed to complement planning and project tools, not replace them. Tools like Asana, Notion, and Jira help teams define and track work, while Reclaim focuses on turning those priorities into time on the calendar. Through Reclaim integrations, tasks and commitments are continuously scheduled and automatically reprioritized as meetings move, deadlines change, or new work is added. This ensures planned work stays realistic and actually gets time—without requiring teams to constantly reshuffle schedules by hand.
Using separate tools for meeting scheduling, task planning, and focus protection can increase both software spend and workflow complexity. Reclaim consolidates these capabilities into a single calendar-first system, so you can plan, schedule, and protect time in one place. Many users evaluate Reclaim based on the value of consolidation—fewer tools, fewer manual reschedules—plus the productivity lift that comes from consistently defending time for real work. To understand how this translates across plans and team sizes, see Reclaim’s pricing and plans.
Reclaim provides AI-powered, calendar-based analytics that show how time is spent across teams, departments, and the organization—covering meetings, focus time, availability, and work-life balance. These insights surface patterns such as meeting load, time in meetings by type, focus time availability, calendar fragmentation, and meeting-heavy days.
Reclaim also includes deeper reporting like the Deep Work Index, focus time and average focus session length, week-over-week trends, and customizable time ranges. Importantly, these insights are designed to reveal system-level scheduling patterns—not to monitor individual behavior—and can be paired with AI scheduling automation to reduce meeting overload, defend focus time, and improve how work is structured at scale. Learn more about Workforce Analytics.
