Launch a Focus Time Initiative to boost deep work by 40%

Focus Time is designed to give employees space to thrive. The #1 cause of burnout is lack of Focus Time—impacting 63.4% of employees. Instead of adding rigid rules, the system intelligently optimizes Focus Time across every calendar, flexing around each person’s schedule and preferences.

Employees get protected time every week, flexible control over their meeting load, and built-in defense against interruptions—so they can move faster, do better work, and end the day with more energy.

Reclaim automatically analyzes Focus Time performance in clear, easy-to-read reports, giving leaders visibility into how much Focus Time is scheduled and protected week over week. These reports show trends alongside meetings, tasks, and other calendar activity, making it easy to see whether deep work hours are actually increasing.

With this data, managers can identify blockers, measure progress against goals, and adjust their policy to continuously improve meeting health and Focus Time outcomes.

Reclaim provides rich benchmark data across roles and teams, helping you set healthy and realistic Focus Time targets based on how different groups actually work. Instead of guessing how much Focus Time engineers, managers, or sales teams need, leaders can use data to define standards that align with real calendar patterns.

From there, policies can be mapped to your organization using team and role filters—including SCIM-managed attributes like department, team, role, or level. This allows you to apply differentiated Focus Time standards across the business without managing individuals manually.

As employees join, change roles, or move teams, the correct policy is automatically applied based on directory attributes—ensuring flexibility where needed, consistency where required, and no ongoing administrative overhead as your organization evolves.

Reclaim is built for distributed, remote, and hybrid teams, optimizing calendars around flexible work models—not rigid 9–5 assumptions. The system intelligently schedules meetings within shared core collaboration hours, flexes Focus Time to increase cross-team communication, and keeps both meetings and deep work inside the workday whenever possible to reduce forced overtime and burnout.

Reclaim’s AI understands time zones and real-time availability across calendars, placing meetings and Focus Time in ways that respect local working hours while maintaining global alignment. For cross-region teams, it automatically minimizes conflicts, balances collaboration windows, and protects Focus Time—reducing the friction that often comes with distributed coordination.

Focus Time automatically schedules across your employees’ calendars, intelligently finding the best time around existing meetings and commitments. When new meetings are added, it dynamically adjusts—rescheduling Focus Time to the next best available slot based on your policy settings.

For leaders, this means Focus Time isn’t rigid or disruptive. It flexes with real-world calendar changes while ensuring deep work remains protected across the organization.

Focus Time becomes even more powerful when paired with Smart Meetings. Together, they optimize recurring meeting times across your workforce, freeing up longer, uninterrupted deep work sessions and reducing costly calendar fragmentation that leads to time waste.

Focus Time Initiatives are set at the organization or team level, so when a new team member joins or someone shifts to a new role, their Focus Time goal will automatically change for them.

As headcount grows or shrinks, Reclaim also works with you to review your Initiative targets to ensure your workforce has the bandwidth they need to reach their goals.

We work closely with your team to define clear Initiative goals, set realistic Focus Time standards, and develop an onboarding plan that educates employees on how and why the policy works. Rollout starts at the org or team level—without forcing individuals to overhaul their calendars overnight.

Existing meetings remain intact, and Focus Time is introduced gradually, flexing around real priorities instead of resetting schedules. At the same time, every employee gets to personalize their Focus Time automation to match how they work—so it supports their productivity rather than slowing them down.

This ensures adoption feels intentional, flexible, and aligned with your broader meeting culture goals—not disruptive.

Yes. Many organizations start with a small pilot of 20-100 employees to gather baseline metrics, experiment with their goals, and analyze the impact across their teams.

We work with you to launch your pilot, and design your organization-wide rollout. Book a demo to explore pilot options for your company.