Company & Team Initiatives

Launch a Focus Time Initiative to boost deep work by 40%

Activate a Focus Time Initiative to automatically protect time for employees to get stuff done – flexibly optimized with AI.
Employees need 19.6 hours/week of focus time to be productive - but they only get 10.6.
Start designing your Focus Time Initiative for Google Calendar or Outlook Calendar.
Book a demo & goal session

Instantly uplift your teams with AI time defense

Before Focus Time Initiative
Focus time isn’t prioritized
Meetings overwhelm the workweek
Fragmentation drives massive time loss
Interruptions disrupt flow
63.4% burnout rate from “lack of focus time”
After Focus Time Initiative
Focus time is auto-protected
Meetings optimize around conflicts
Time loss reduced by 49%
Interruptions blocked during focus sessions
Work-life balance improves by 42%
How Focus Time Initiatives work
Designed to empower employee productivity – not get in their way.
Let’s set your focus goals →
Set your Focus Time goal
Set a weekly focus time goal for your entire company, or personalize for each department, team, and role.
Benchmark targets
Access benchmark data to set healthy, realistic goals for each employee group.
AI-powered scheduling
Automatically defend Focus Time on every employee's calendar (around their existing events).
Proactive & reactive scheduling modes
Allow employees to set the schedule mode that best supports their workflow.
Auto-reschedule conflicts
Instantly resolve Focus Time and meeting conflicts for employees.
AI Assistant for every employee
Each employee gets their own AI Assistant that works for them – understanding their unique priorities, scheduling rhythms, and preferences to continuously optimize their workweek.

Help employees get back the time they need.
Smart Meetings
AI Tasks
AI Habits
AI Breaks
Scheduling Links
Cal Sync
AI Planner
Analytics
AI Hours
Interruption prevention
Automatically sync employee's Slack statuses to their calendars to prevent distractions and context switching.
Meeting optimization
AI-powered Smart Meetings find the best time for recurring meetings, flexing to create longer Focus Time sessions for deep work.
Task & Habit time blocking
Set weekly focus time goals for your entire company, or personalize for each department, team, and role.

Measure & track performance with powerful analytics

Access deep insights around your Focus Time Initiative and workforce productivity to improve decision making and unblock your teams.
Visibility for leadership: Improve workforce planning with actionable insights, and automated Initiatives that drive real impact for employees.
Faster execution for teams: Managers finally have insight into productivity blockers, and automation to prevent meetings and interruptions from slowing them down.
Higher productivity for employees: Individuals can track their own productivity, and flexibly protect deep work without sacrificing collaboration.
Gained 9.8 hours/week of focus time for employees with AI scheduling
Read their case study →
"Reclaim gives my team the ability to structure their day in an automated fashion. Now, they can put tasks into Reclaim and it handles the scheduling, taking care of deadlines and remaining work hours. It takes the work out of organizing the day, which helps those brilliant minds to focus on the right task at the right time."

Jonathan Vogt – Regional Delivery Manager
Kickstart your initiative

FAQs

Got questions? We've got answers.

Focus Time is designed to give employees space to thrive. The #1 cause of burnout is lack of Focus Time—impacting 63.4% of employees. Instead of adding rigid rules, the system intelligently optimizes Focus Time across every calendar, flexing around each person’s schedule and preferences.

Employees get protected time every week, flexible control over their meeting load, and built-in defense against interruptions—so they can move faster, do better work, and end the day with more energy.

Reclaim automatically analyzes Focus Time performance in clear, easy-to-read reports, giving leaders visibility into how much Focus Time is scheduled and protected week over week. These reports show trends alongside meetings, tasks, and other calendar activity, making it easy to see whether deep work hours are actually increasing.

With this data, managers can identify blockers, measure progress against goals, and adjust their policy to continuously improve meeting health and Focus Time outcomes.

Reclaim provides rich benchmark data across roles and teams, helping you set healthy and realistic Focus Time targets based on how different groups actually work. Instead of guessing how much Focus Time engineers, managers, or sales teams need, leaders can use data to define standards that align with real calendar patterns.

From there, policies can be mapped to your organization using team and role filters—including SCIM-managed attributes like department, team, role, or level. This allows you to apply differentiated Focus Time standards across the business without managing individuals manually.

As employees join, change roles, or move teams, the correct policy is automatically applied based on directory attributes—ensuring flexibility where needed, consistency where required, and no ongoing administrative overhead as your organization evolves.

Reclaim is built for distributed, remote, and hybrid teams, optimizing calendars around flexible work models—not rigid 9–5 assumptions. The system intelligently schedules meetings within shared core collaboration hours, flexes Focus Time to increase cross-team communication, and keeps both meetings and deep work inside the workday whenever possible to reduce forced overtime and burnout.

Reclaim’s AI understands time zones and real-time availability across calendars, placing meetings and Focus Time in ways that respect local working hours while maintaining global alignment. For cross-region teams, it automatically minimizes conflicts, balances collaboration windows, and protects Focus Time—reducing the friction that often comes with distributed coordination.

Focus Time automatically schedules across your employees’ calendars, intelligently finding the best time around existing meetings and commitments. When new meetings are added, it dynamically adjusts—rescheduling Focus Time to the next best available slot based on your policy settings.

For leaders, this means Focus Time isn’t rigid or disruptive. It flexes with real-world calendar changes while ensuring deep work remains protected across the organization.

Focus Time becomes even more powerful when paired with Smart Meetings. Together, they optimize recurring meeting times across your workforce, freeing up longer, uninterrupted deep work sessions and reducing costly calendar fragmentation that leads to time waste.

Focus Time Initiatives are set at the organization or team level, so when a new team member joins or someone shifts to a new role, their Focus Time goal will automatically change for them.

As headcount grows or shrinks, Reclaim also works with you to review your Initiative targets to ensure your workforce has the bandwidth they need to reach their goals.

We work closely with your team to define clear Initiative goals, set realistic Focus Time standards, and develop an onboarding plan that educates employees on how and why the policy works. Rollout starts at the org or team level—without forcing individuals to overhaul their calendars overnight.

Existing meetings remain intact, and Focus Time is introduced gradually, flexing around real priorities instead of resetting schedules. At the same time, every employee gets to personalize their Focus Time automation to match how they work—so it supports their productivity rather than slowing them down.

This ensures adoption feels intentional, flexible, and aligned with your broader meeting culture goals—not disruptive.

Yes. Many organizations start with a small pilot of 20-100 employees to gather baseline metrics, experiment with their goals, and analyze the impact across their teams.

We work with you to launch your pilot, and design your organization-wide rollout. Book a demo to explore pilot options for your company.