ActivTrak vs Reclaim.ai | Workforce Analytics & AI Calendar Management

Features & integrations

Reclaim

ActivTrak

ActivTrak

Tasks

Automatically schedule tasks to your calendar around your existing calendar events, by priority, before their due dates.

Flexible time blocking

Keeps your schedule flexible with smart "free" and "busy" controls based on how busy your schedule is to maximize availability while defending your time.

Pricing

Reclaim plans start at $10/user/month and include workforce analytics plus AI scheduling to optimize meeting load, focus time, and overall productivity. ActivTrak pricing scales by features and organization size, with productivity analytics sold in tiers.

$10 per month

Tiered pricing

Free plan

Reclaim offers a free forever plan with core AI scheduling features and weekly time tracking report emails. ActivTrak offers a limited free plan with basic productivity analytics.

G2 ratings

Reclaim: 4.8/5 stars from 127+ reviews. ActivTrak: 4.3/5 stars from 328+ reviews.

4.8/5 (127)

4.3/5 (328)

Customer support & onboarding

Reclaim provides responsive customer support, hands-on onboarding, and direct access to product experts to help teams get value quickly and continuously. ActivTrak’s support experience is more limited and plan-dependent, with less direct guidance for complex rollouts and ongoing optimization.

Workforce analytics & dashboards

Reclaim provides workforce dashboards that model how employee time is allocated and interrupted across meetings and focus work—quantifying capacity, fragmentation, and overload patterns across teams and cohorts. ActivTrak delivers workforce productivity dashboards centered on application usage and activity metrics rather than workload and capacity modeling.

Company, department & team reporting

Reclaim supports rollups across company, department, and team views, enabling leaders to compare time allocation, capacity, and workload balance across the organization. ActivTrak supports team and group views, but centers its analytics on activity and application usage rather than modeling how time constraints and scheduling patterns impact productivity.

Time tracking breakdown reports

Reclaim breaks down time in ways leaders can act on—meetings, focus time, free time, and workload balance—so teams can understand capacity, identify time loss, and adjust norms. ActivTrak breaks down time primarily by application and website categories, which shows where activity occurs but not how schedules limit productive work.

Meeting cost & productivity impact

Reclaim breaks down meeting time by total hours, meetings per day, meeting-heavy days, and meeting types—making it easy to identify unnecessary meetings and reduce meeting cost. ActivTrak reports time spent in meetings as part of broader activity analytics, without showing which meeting patterns drive overload or time loss.

Time in meetings report

Reclaim reports total time in meetings across individuals, teams, and cohorts—making it easy to compare meeting load, spot outliers, and track progress as meeting norms change. ActivTrak includes meeting time within broader productivity metrics, without providing dedicated views for managing meeting load at scale.

Meeting type time analysis

Reclaim analyzes time spent by meeting type to help leaders understand which meeting categories drive overload and where to adjust norms. ActivTrak does not provide calendar-native meeting-type modeling.

Pricing

Pricing for paid plans using an annual subscription.

$8-$12 per month

$6-$22 per month

Average daily meeting load report

Reclaim reports average daily meeting load and meeting-heavy day concentration so leaders can reduce meeting spikes that destroy focus capacity. ActivTrak can trend meeting time, but does not model meeting-heavy days as a schedule constraint.

Focus time analytics

Reclaim measures focus block availability, average focus session length, long uninterrupted work periods, and fragmentation to quantify focus capacity and interruption across teams. ActivTrak tracks productive vs. unproductive activity, but does not analyze focus availability at the schedule level.

Focus time reports

Reclaim provides focus time reporting across individuals and teams, showing focus availability and realized focus patterns alongside meeting load and interruptions. ActivTrak does not provide dedicated focus time reporting for managing focus at scale.

Average focus session length report

Reclaim measures average uninterrupted focus session length to distinguish sustained deep work from fragmented, shallow work across individuals and teams. ActivTrak does not measure uninterrupted focus sessions as a distinct workforce metric.

Calendar fragmentation tracking

Reclaim analyzes short gaps, back-to-back meetings, and fragmented schedules to quantify hidden productivity constraints that aren’t visible in total meeting hours alone. ActivTrak does not model schedule fragmentation.

Deep Work Index (DWI)

Reclaim’s Deep Work Index combines meeting load, meeting-heavy days, focus block availability, and fragmentation into a single score—giving leaders a fast way to compare focus health across teams and track improvement over time. ActivTrak does not offer a composite deep-work metric.

Free time, travel time & break time tracking

Reclaim tracks free time, break time, and travel buffers giving leaders visibility to plan more efficient schedules, reduce meeting fatigue, and prevent burnout. ActivTrak does not incorporate free time, breaks, or travel buffers into its productivity analytics.

Customizable historical & future time ranges

Reclaim supports flexible historical and future date ranges, allowing leaders to analyze past trends and evaluate upcoming schedules for capacity and overload. ActivTrak provides historical reporting, with limited support for analyzing future schedules.

Week-over-week trend analysis

Reclaim tracks week-over-week changes in meeting load, focus availability, fragmentation, and Deep Work Index (DWI) to quantify whether changes to scheduling norms and ways of working are actually improving productivity. ActivTrak only provides historical productivity trends across activity and usage data.

Advanced team filters via SCIM

Reclaim uses SCIM-synced organizational attributes—such as department, role, location, manager hierarchy, hire date, and custom fields—as flexible dimensions for cohort analysis across the workforce. ActivTrak supports user groups (Teams) that can be used to filter dashboards and reports, but it does not expose SCIM attributes as analytics filters for multi-dimensional cohort segmentation.

Customizable enterprise data exports

Reclaim supports enterprise-friendly data exports for workforce analytics, enabling leaders to share insights, run operational analyses, and support planning across teams and stakeholders. ActivTrak supports exports from a more limited set of analytics, with availability dependent on plan level and reporting configuration.

Website & application activity tracking

ActivTrak tracks website and application usage to actively monitor how employees spend time on their devices. Reclaim intentionally does not track websites or application usage, focusing instead on calendar-based signals to improve how work is structured without invasive monitoring of individual behavior.

(by design)

Live screen viewing & screenshot capture

ActivTrak supports live screen viewing and periodic screenshot capture to observe employee activity in real time. Reclaim intentionally does not offer screen viewing or screenshot capture, prioritizing employee trust and productivity improvements driven by work structure rather than surveillance.

(by design)

Benchmarks (by role, org size, & industry)

Reclaim plans to introduce benchmarks that contextualize meeting load, focus health, and calendar norms—enabling comparison across roles, teams, and organizations. ActivTrak provides productivity benchmarks focused on activity levels, app usage, and work habits rather than time allocation and focus capacity.

🚧 Coming Soon

Productivity initiative analysis

Reclaim plans to help organizations evaluate the impact of productivity initiatives—such as meeting reductions and focus-time programs—by tracking how meeting load, focus availability, and fragmentation change over time to assess whether productivity is improving. ActivTrak provides historical productivity and activity tracking, but does not support activating or evaluating time-based productivity initiatives that optimize how work is scheduled.

🚧 Coming Soon

Team OOO Calendar

Reclaim automatically tracks and shares Out-of-Office time across teams in a shared calendar, then proactively adjusts meetings and tasks around availability so work stays on track without manual coordination. ActivTrak uses time-off data for workforce reporting, but it does not provide a shared team OOO calendar or automatically adjust meetings and tasks around Out-of-Office time.

AI agents

Reclaim gives every user an AI agent that can understand priorities, analyze schedules, recommend changes, preview outcomes, and take action directly on the calendar. ActivTrak provides workforce productivity analytics and monitoring tools, but does not offer AI agents that take action to improve how time is allocated.

AI chat

Reclaim includes a conversational AI assistant that helps users understand schedules, identify conflicts, analyze workloads, and optimize their time through natural language. Recommendations are presented with clear previews and remain human-in-the-loop, allowing users to review and approve scheduling actions before changes are made. ActivTrak does not offer a conversational AI assistant for time management and scheduling.

ChatGPT integration

Reclaim integrates with ChatGPT, allowing users to access scheduling context, availability, and time management workflows directly through conversational AI. ActivTrak does not offer a native ChatGPT integration for workforce scheduling and calendar optimization workflows.

Claude & Claude Cowork MCP

Reclaim integrates with Claude through MCP, allowing users to securely access scheduling context, availability, and calendar workflows directly from Claude. ActivTrak does not provide a native Claude MCP integration for workforce scheduling and calendar optimization workflows.

AI tasks

Reclaim uses AI to dynamically schedule and re-balance tasks in the calendar as priorities and availability change, ensuring high-priority work stays protected. ActivTrak does not schedule tasks.

Task recommendations

Reclaim's AI assistant can recommend what work to tackle next based on priorities, deadlines, available calendar capacity, and upcoming commitments. By connecting tasks from Jira, Asana, ClickUp, Todoist, Linear, Google Tasks, and other project management and task management tools, Reclaim helps employees make better decisions about where to focus their time. ActivTrak does not recommend specific tasks employees should prioritize and complete next.

Meeting agenda & follow-up email creation

Reclaim's AI assistant can generate meeting agendas and follow-up emails using calendar context, meeting details, connected tasks, project management tools, and meeting transcripts. By incorporating context from Jira, Asana, ClickUp, Linear, Todoist, and prior meeting discussions, Reclaim helps teams prepare faster and keep action items aligned with ongoing work. ActivTrak does not generate meeting agendas or follow-up communications.

Pre-meeting buffer time

Reclaim automatically protects time before meetings so employees can prepare, review materials, gather context, and arrive ready to contribute. buffer time continuously adapts as schedules change, helping teams reduce context switching and improve meeting effectiveness without manual calendar management. ActivTrak does not automatically reserve preparation time before meetings.

Post-meeting buffer time

Reclaim automatically protects time after meetings so employees can capture action items, update tasks, process decisions, and prepare for what's next. buffer time continuously adapts as schedules change, helping teams reduce context switching and turn meetings into productive outcomes instead of unfinished work. ActivTrak does not automatically reserve follow-up time after meetings.

AI Focus Time

Reclaim automatically schedules and defends Focus Time around meetings and priorities to ensure employees have enough uninterrupted time to do deep work. ActivTrak does not protect Focus Time on calendars.

AI rescheduling & conflict resolution

Reclaim continuously rebalances tasks, Focus Time, habits, and meetings as conflicts arise—reducing manual calendar management and time loss. ActivTrak does not modify calendars.

Smart meetings

Reclaim’s AI-powered rescheduling makes conflict resolution effortless, by automatically detecting and alerting you to conflicts, and offering the best alternative time based on all attendees scheduling preferences, focus time, meeting policies, and calendar constraints. Smart Meetings continuously adapt as schedules change, eliminating the manual work of coordinating recurring meetings and resolving conflicts. ActivTrak does not manage or reschedule meetings.

Meeting limits & no-meeting days

Reclaim enforces meeting caps and protects no-meeting days automatically so teams can maintain predictable focus capacity. ActivTrak can surface overload but does not enforce limits.

Scheduling links

Reclaim’s AI-powered scheduling links surface more availability by intelligently shifting flexible events while protecting Focus Time. ActivTrak does not offer scheduling links.

Multi-calendar sync (Google & Outlook)

Reclaim syncs multiple Google Calendar and Outlook Calendar accounts in real time and provides configurable sync controls—such as busy-only blocks, obfuscated titles, and scheduling rules—so analytics and automation reflect true availability without exposing unnecessary detail. ActivTrak ingests calendar data for reporting, but does not sync, manage, or control calendars.

Zoom integration

Reclaim automatically generates and manages Zoom meeting links as part of the scheduling workflow, keeping meeting details accurate as schedules change. ActivTrak does not generate or manage Zoom meeting links.

Google Meet integration

Reclaim automatically generates and maintains Google Meet links as meetings are scheduled or updated, ensuring meeting details remain accurate as calendars change. ActivTrak does not generate or manage Google Meet links.

Raycast integration

Reclaim integrates with Raycast to let users quickly access scheduling actions and availability directly from their command palette, speeding up workflow automation and reducing context switching. ActivTrak does not integrate with Raycast or offer command-palette-level scheduling.

Google Tasks integration

Reclaim syncs Google Tasks and schedules work directly into the calendar based on priority and availability, ensuring task lists reflect real capacity. ActivTrak does not manage or schedule Google Tasks.

Todoist integration

Reclaim syncs Todoist tasks and automatically schedules focused work time into the calendar, keeping task plans aligned with changing priorities and availability. ActivTrak does not schedule or manage Todoist tasks.

Asana integration

Reclaim syncs Asana tasks and schedules focused work time directly into the calendar based on priority, deadlines, and availability—connecting project plans to real capacity. ActivTrak does not schedule or manage Asana tasks.

ClickUp integration

Reclaim syncs ClickUp tasks into the calendar and schedules work time automatically, ensuring task execution reflects actual availability. ActivTrak does not schedule or manage ClickUp tasks.

Jira integration

Reclaim syncs Jira issues and schedules work time into the calendar as priorities and timelines change, ensuring planned work reflects real availability. ActivTrak does not schedule or manage Jira issues.

Linear integration

Reclaim syncs Linear issues and schedules work time directly into the calendar, keeping engineering plans aligned with capacity as priorities shift. ActivTrak does not manage or schedule Linear issues.