If you’ve spent any time exploring AI scheduling assistants, you’ve almost certainly come across Motion. Motion and Reclaim.ai both promise to automate your calendar, protect time for what matters, and reduce the daily chaos of meetings, tasks, and shifting priorities. But while they seem similar on the surface, the experience (and the results) can be dramatically different.

Motion’s growth has come from their “auto-schedule my tasks” feature, offering users a way to automate task management in their calendar. They’ve since evolved into an “AI Employees” platform that pulls in project management, time management, and meeting notetaking alongside scheduling, but today’s teams need more than simple time blocking. They need tools that understand how real work happens across calendars, time zones, teams, and shifting demands. And that’s where Reclaim.ai has surged ahead.

Reclaim.ai takes a fundamentally smarter, more flexible approach to time orchestration. Instead of forcing your schedule into rigid patterns, it continuously adapts to your priorities, tasks, work habits, meeting load, and collaboration needs through AI – automatically defending focus time, aligning teams, and maximizing productivity at scale. The result isn’t just a more organized calendar. It’s a more intentional workday.

In this comparison, we’ll break down how Motion and Reclaim.ai differ across scheduling intelligence, task management, collaboration workflows, integrations, and overall impact – so you can choose the platform that actually helps you reclaim your time.

TL;DR (quick verdict)

Motion is an AI app for planning tasks, projects, docs, meeting notes, and Booking Links, designed for individuals and small teams as an alternative for their project management app. It runs on credit-based plans, with entry tiers offered on annual billing.

Reclaim is an all-in-one AI calendar for Google Calendar and Microsoft Outlook that automates focus time defense,habits and task scheduling, breaks, calendar sync, Smart Meetings, and offers AI-powered Scheduling Links and advanced time tracking. Designed for individuals up to enterprise businesses, Reclaim offers a free plan and 2x less expensive than Motion.

Quick summary comparison

Here are the key features at a glance so you can compare both products in 60 seconds:

Who each fits best

Motion

• Want an all-in-one, AI-driven personal or small-team work hub where tasks, projects, docs/wiki, dashboards, and scheduling live in a single system.
• Prefer a highly opinionated, task-first daily planner that continuously rearranges work inside Motion’s own workspace.
• Are comfortable moving most of their planning and execution into Motion, rather than working across an existing enterprise stack.
• Operate in individual, founder-led, or small-team environments where adopting a new project system is realistic.
• Value native desktop and mobile apps and a tightly controlled, self-contained workflow.

Reclaim

• Want a calendar-first AI layer that enhances Google Calendar or Outlook Calendar – without replacing existing tools or workflows.
• Need flexible, priority-aware scheduling across focus time, habits, tasks, meetings, and enterprise-grade scheduling links (team, round-robin, priority-based).
• Want to seamlessly integrate where you already work – Asana, Jira, Linear, or ClickUp – not replace them (especially for 100+ employee companies).
• Prefer low-friction pilots, per-seat pricing, and minimal change management over suite consolidation.
• Care about organizational-level focus protection and people analytics, with privacy-aware insights into meeting load vs. focus time.

Pricing, trials, & total cost

Motion pricing

Motion uses a suite-style per-seat model, with individual plans priced between $29-$39/month and team plans priced between $19-$29/month across Pro AI and Business AI SKUs. What makes it more “unique” is that each tier includes a monthly AI credit allowance (e.g., 7,500 or 15,000 credits/seat/month) and publishes overage pricing per 100 credits, so costs can quickly scale with how heavily you rely on Motion’s AI features.

Motion does not offer a free plan, and only provides a 7-day trial that requires a credit card to start – meaning there’s no way to explore the product without committing billing information upfront. This contrasts with many calendar and productivity tools that let users begin on a free tier and continue using the platform long-term with a limited feature set.

Reclaim pricing

Reclaim uses a freemium, per-seat pricing model designed to scale from individuals to large teams without forcing a tool migration. It offers a free Lite plan for individuals to get started, with paid tiers that unlock more advanced scheduling, analytics, and team features – such as Starter at $10/seat/month (up to 10 users) and Business at $15/seat/month (up to 100 users), with discounts available for annual billing. A unique aspect of Reclaim’s pricing is its support for enterprise-friendly rollout models, including Attendee Users (AUs) for Smart Meetings, which lets teams support scheduling at scale without requiring every participant to hold a full paid seat.

Unlike Motion, Reclaim offers a free plan and does not require a credit card to get started, making it easy to pilot with individuals or teams and expand adoption over time with minimal risk or change management.

Why teams pick Reclaim on price

• Longer free trial, with no credit card required: You can try all of Reclaim’s advanced AI features free for 14 days (twice as long as Motion’s 7-day trial), without entering a credit card and risk getting auto-charged before deciding to purchase.
• A free forever plan: After your trial, Reclaim rolls you right into a free plan, allowing you to enjoy AI scheduling forever.
• Far more affordable: Reclaim is half the price of Motion, with more advanced focus time and meeting AI scheduling power, integrations, and enterprise support.
• No credit meter: Reclaim pricing is per seat, no additional per “AI credit” uncertainty, so budgets don’t hinge on usage thresholds or top-ups.
• Enterprise-friendly pricing: Reclaim offers true enterprise plans with scalable domain capture setup to easily onboard new employees, with quarterly true-ups to streamline billing.

How AI time blocking actually works (differences that matter)

Projects, Tasks, & Habits

Motion plans inside Motion, requiring you to replace your current project manager. Its AI Task Manager and AI Calendar take deadlines, priorities, and dependencies, then build (and rebuild) your day inside the suite, making it an opinionated daily planner tool that continuously optimizes the sequence of work. 

This makes Motion an okay all-in-one option for solopreneurs and very small teams, but not realistic for larger SMBs, mid-market, or enterprise companies who use multiple project management apps across teams and need the advanced tooling they offer. Motion’s AI calendar doesn’t integrate with their current work environment, making it far less usable for many teams. 

Reclaim allows you to plan your AI-powered Tasks inside Reclaim, or integrate your existing project management app to seamlessly meet you where you work. In most companies, task work doesn’t live in one place:

• Engineering might run on Jira or Linear
• Marketing might use Asana or ClickUp
• Individuals might still track work in Todoist or Google Task

Reclaim integrates with Jira, Linear, Asana, ClickUp, Todoist, and Google Tasks to automatically (and bi-directionally) sync your Tasks and use AI to block flexible time for them in your calendar, by priority, before your due dates. This helps individuals, teams, and departments stay aligned on their goals, improve their task completion rates, and streamline their capacity planning so projects move forward together.

Teams also love Reclaim’s AI Habits which are smart recurring tasks that automatically find the best time in your schedule, flexibly adapting around PTO, meeting conflicts, and priority changes. Reclaim also offers hundreds of Habit templates specific to each job role level and department type so you can quickly enable new work routines personalized to your career. Company leaders and managers can create and share new Habit templates for their teams to help them onboard into their roles or new responsibilities, and set up productive work rhythms around their ongoing responsibilities.

Focus Time

Motion Motion does not offer a dedicated Focus Time feature. Instead, any “focus time” in Motion is created indirectly through its task prioritization system. In order to defend time blocks for heads-down work on the calendar, Motion users must:

• Manually create and maintain tasks
• Estimate durations
• Assign priorities and deadlines

Those task blocks may look like focus time, but they only exist as long as the task list is accurate and actively maintained. If priorities change, tasks are added, or deadlines shift, Motion simply reshuffles the blocks – because focus time itself is not something the system is explicitly defending.

In practice, this means focus time in Motion requires continuous mental effort:

• Deciding what work deserves focus
• Keeping tasks up to date
• Constantly rethinking priorities

This approach can work for solopreneurs or very small teams who already operate in detailed task lists and want their day fully planned for them. But for most professionals – especially those in meeting-heavy environments – the problem isn’t planning tasks. It’s protecting enough uninterrupted time to do deep work at all.

Reclaim offers a first-class Focus Time feature that automatically defends the time you need every week to get stuff done. It’s incredibly easy to set up, simply setting a weekly goal, and allowing AI to find space for deep work around your other events – without the constant mental strain of updating your task list and priorities. But while simple, it also has deep powerful customization control to allow you to optimize your scheduling to support your unique productivity flow:

• Set your weekly Focus Time goal, and see job/level benchmarks targets (ex. Product Managers like you tend to need 10-16 hours/week of Focus Time)
• Select your scheduling mode (Proactive Mode schedules automatically, Reactive Mode schedules once you hit customizable availability thresholds)
• Add ideal or max Focus Time durations per day
• Add min and max Focus Time event durations to protect longer deep work blocks
• Use Working Hours or custom Focus Time hours to schedule during your productivity peeks
• Enable auto-decline on meeting invites during Focus Time events
• Customize your visibility settings for how events appear to others

There’s no need to outline tasks, estimate work, or constantly adjust priorities to get value. Focus Time works immediately and on autopilot, which is why it’s become Reclaim’s fastest-growing feature ever, climbing to the 3rd most adopted feature just 4 months after launching.

But your weekly Focus Time goal doesn’t just track these time blocks – your work Tasks and Habits hours count towards your goal too. So if you prioritize 10 hours of Task work this week, but your Focus Time goal is 16 hours – Focus Time jumps in to fill that 6 hour gap so you’re defending the extra space you need for productive work before it’s interrupted by meetings.

For individuals and teams overwhelmed by meetings, context switching, and reactive work, Reclaim solves the real problem: defending enough uninterrupted time every week to do meaningful work – automatically, flexibly, and without mental labor.

Rescheduling behavior

Motion’s auto-rescheduling is tightly coupled to its task engine. When something changes – a new task is added, a deadline shifts, or a meeting appears – Motion re-evaluates task priorities, deadlines, and durations and reshuffles task blocks across your calendar.

This can feel powerful at first: your day is always “optimized” based on the latest inputs. However, because Motion’s schedule is built almost entirely from tasks, rescheduling has some important implications:

• Time blocks are not preserved – it moves whenever tasks move
• Manual calendar adjustments are treated as temporary (the system may override them if they conflict with task priorities)
• Your schedule can feel volatile, especially in fast-changing environments, because Motion’s AI is constantly re-planning your day

Motion does not impose a hard limit on how often tasks can be rescheduled, but the tradeoff is stability. If priorities or task details change frequently, your calendar can shift repeatedly throughout the day, which some users experience as helpful – and others find disruptive.

In short, Motion optimizes execution by always recalculating the best task order, but it does so by continuously rewriting the schedule.

Reclaim’s auto-rescheduling works differently because it evaluates the priority of every AI event (Focus Time, Tasks, Habits, Meetings) and non-Reclaim event on your calendar, and flexibly reschedules only what’s allowed to move.

When something changes – a meeting is added, moved, or canceled – Reclaim’s AI handles rescheduling exactly how you would want it to:

• Protected items stay protected: Focus Time and other high-priority blocks are defended. Lower-priority, flexible items move first.
• Rescheduling is bounded and intentional: Reclaim looks for the next best available time rather than endlessly reshuffling the entire schedule.
• Manual moves are respected: When you manually move or lock an event, Reclaim treats that as intent – it won’t immediately override your decision.
• Stability over constant re-planning: The system adapts as needed, but avoids unnecessary churn in your calendar.

Like Motion, Reclaim doesn’t impose an artificial cap on reschedules. Instead, it uses priority rules, flexibility windows, and protection levels to determine what can move and how often. The result is a calendar that adapts in real time without feeling like it’s constantly being rewritten.

So while Motion treats the calendar as an output of task planning, Reclaim treats your calendar as a living system with constraints that must be respected.

Scheduling meetings & booking links

Scheduling Links & booking automation

Motion offers booking links that allow others to book meetings directly into your calendar. These links reflect availability based on Motion’s optimized schedule, which is largely driven by tasks and deadlines. While Motion does allow you to show additional availability over task time blocks, it doesn’t allow you to maximize availability over lower-priority internal meetings or regular calendar events you may want to deprioritize.

This means Motion’s scheduling links work best when your day is already being fully planned inside Motion, tasks are the primary driver of your availability, and you’re comfortable letting the system continuously rearrange work to accommodate new meetings.

However, because Motion does not have protected Focus Time, AI-powered recurring meetings, or priority-based calendar constraints, booking links:

• May open availability by displacing task blocks that function as focus time
• Don’t differentiate between “defendable” vs “flexible” time
• Rely on the assumption that tasks can always move if something higher priority appears

In meeting-heavy or team-based environments, Motion’s booking links can lead to overscheduling and erosion of deep work, since the system optimizes for fitting meetings in – not preserving focus.

Reclaim’s AI-powered Scheduling Links allow you to surface 524% more availability because it understands the priority level of every event on your calendar, and knows which time slots you’d be willing to auto-reschedule to get an important meeting sooner. Instead of just being able to show additional time over Task events, Reclaim allows you to surface availability over lower-priority:

• Focus Time events
• Tasks and Habits events
• Smart Meetings (recurring meetings)
• Non-Reclaim normal calendar events (that are set to lower-priority)
• Smart break events

This allows Reclaim to surface earlier availability without overbooking users, accept urgent or high-priority meetings without sacrificing deep work, and continuously adapt as calendars change – without manual intervention.

Reclaim also supports more advanced scheduling scenarios, including:

• Team links (with unlimited members)
• Round-robin scheduling
• Priority-based booking rules
• Multiple meeting lengths options on individual links
• One-click rescheduling
• Target calendar support (create links for different calendars)
• Cross-calendar coordination (Google + Outlook)

For individuals who want their entire day constantly optimized around tasks, Motion’s approach can work. For professionals and teams who need to maximize their availability for important meetings without sacrificing focus, Reclaim’s scheduling links provide far more control, flexibility, and long-term sustainability.

Smart Meetings & recurring meetings

Motion does not offer an AI-powered recurring meeting feature to automatically find the best time every day, week, or month for repeating meetings. You can try workarounds like their booking links to schedule one-off meetings or their AI assistant for basic meeting booking, but they lack core capabilities required for intelligent, team-level meeting orchestration.

Reclaim’s Smart Meetings feature uses AI to automatically find the best time for any recurring meeting: one-on-ones, team meetings, even external meetings with clients and partners. So instead of having a one-on-one every Friday at 2pm, Smart Meetings constantly analyze all attendees calendars to look for meeting conflicts, PTO, and even high priority task work to find the best time every week and automatically reschedule if your plans need to change. Smart Meetings help your team stay connected so managers provide better ongoing support to their direct reports, and cross-functional teams stay aligned on their work. 

But outside of meetings, Smart Meetings also help you and your team create more space for deep work every week. By understanding all of your priorities, Smart Meetings automatically shift to accommodate longer stretches of focus time so you’re not trying to cram highly cognitive work in-between meetings. This reduces calendar fragmentation, saving teams hours of lost productivity a week. So instead of wasting 30 minutes between meetings scrolling through Slack, Teams, or email, your calendar is automatically optimized to reduce this time waste so teams can get way more done with the same amount of time.

Calendar Sync

Motion does not offer a Calendar Sync feature (they used to, but they discontinued it in 2023). The Motion app only allows you to connect external Google, Outlook, or iCloud calendars to have a unified view in Motion, but it does not sync events across calendars to protect your availability.

Reclaim offers a true Calendar Sync feature that supports unlimited calendar syncs and bi-directional syncing. It helps you protect availability across all of your calendars, actually defending time that your co-workers can see as busy, for up to 12 months into the future.

Additionally, Reclaim is the only Calendar Sync tool that allows you to control how synced events appear to your coworkers, as:

• Work Commitment — Shown as a work block
• Personal Commitment — Private personal time block
• Busy — Generic busy time, no details
• Event details for you, Busy to most others — You see details; others see Busy
• Event details for you and those with access, otherwise Busy — Details only for authorized viewers

This protects your privacy around personal event details from your team so colleagues don’t know when you have an upcoming colonoscopy, afternoon spa session, or job interview. 

Reclaim also allows you to create Scheduling Links, Smart Meetings, and Habits on any of your connected or synced calendars, which is great for consultants, freelancers, side hustlers, students, or corporate acquisition scenarios where people are managing multiple calendars.

Analytics

Individual Time Tracking

Motion offers task-based time tracking inside their work hub to view dashboards around team and project productivity. This works pretty well when your day is mostly comprised of Motion-managed tasks, but it has some big constraints. Meetings, external commitments, and work happening outside Motion’s task system aren’t fully represented. 

So while you can answer questions like “how long did this task take?” you’re not able to uncover bigger trends like “how is my time actually being spent across my day?” And in order for Motion’s analytics to be really effective, it requires constant task hygiene. Tasks must be created, maintained, and updated constantly to get a true picture of your productivity.

Reclaim approaches individual time tracking from a calendar-first perspective. Instead of asking users to start timers or manage task logs, Reclaim automatically tracks your time based on what’s actually happening on your calendar – including:

• Focus Time
• Tasks
• Habits
• Meetings
• Breaks
• Free Time
• Personal Time
• Vacation

Because tracking is based on real calendar activity, insights remain accurate even when plans change – meetings move, focus time flexes, and tasks reschedule automatically. 

And the insights go deep (historically, or even for future time planning). You can break down your meeting trends by type, who you meet with, heaviest and lightest meeting days, meetings declined, and how many large meetings you attended. Focus Time data is broken down by event type, deep work vs. shallow work, most productive day, and how much time you reclaim every week – giving you the insights you need to improve your time management and reduce your time waste.

Team Analytics

Motion’s team analytics are also limited to projects and tasks managed inside their platform. Teams can view dashboards showing task completion, time logged, project progress, and how work is distributed across individuals.

But they’re again not capturing and surfacing larger insights around true time management across teams and companies – they don’t provide any team analytics around meetings, deep work, focus time, free time, or breaks.

Reclaim offers deep Team Analytics and Enterprise Workforce Analytics that analyze how time is being spent across all areas of the workweek. This empowers managers and leaders with the insights they need to improve decision making, align their teams, and reduce blockers impacting their productivity. Some of the advanced reporting Reclaim offers include:

• Deep work index (composite score on productivity effectiveness)
• Time breakdown across meetings, focus work, and other activities
• Meeting breakdown by type and time
• Average meetings per day
• Meeting load per week
• Average calendar fragmentation per day (short gaps)
• Hours of breaks between meetings
• Time saved and reclaimed through automation
• Heaviest and lightest meeting days
• Focus score
• Average focus length
• Shallow work vs. deep work
• Travel time per week
• Free time per week (during workday)
• Personal time per week (during workday)

With Reclaim, leaders and managers can see how much uninterrupted focus time teams truly have, identify meeting overload and collaboration bottlenecks, understand how schedules differ across roles, functions, and levels, and make informed decisions about meeting norms, staffing, and work rhythms.

Enterprise teams can also access advanced data exports to analyze performance offline and integrate their external data to uncover even richer insights around the cost of employees' time every day, week, month, or year. 

For small teams fully standardized on Motion, project-level reporting may be enough. For companies trying to balance collaboration, focus, and scale across diverse tools and roles, Reclaim’s calendar-first workforce analytics provide insights that Motion simply isn’t designed to deliver.

Integrations & ecosystem

Motion plugs into Google Calendar, Microsoft Outlook, and iCloud to create a single view in Motion of all of your calendars (but no cross-calendar sync capabilities). Motion also integrates with Zoom, Google Meet, and Microsoft Teams to create conference links for meetings, and integrates with Gmail to turn emails into tasks. They offer additional integrations through Zapier and their API that require more of a technical setup. 

But they do not offer a great Slack integration which is critical for many people. Their Slack capabilities are limited to sending reports from Motion to Slack, but it doesn’t offer real-time Slack notifications or Slack status sync from your calendar.

Reclaim integrates directly into your Google Calendar and Outlook Calendar and supports bi-directional and unlimited calendar syncs. It also integrates with Zoom, Google Meet, and Microsoft Teams to automatically create video conference links for any meeting. For task systems, Reclaim goes deep with native, two-way style syncs to Asana, Jira, ClickUp, Linear, Todoist, and Google Tasks, so the work you’re already tracking turns directly into defended time on the calendar.

Reclaim also offers an advanced Slack integration that allows you to automatically sync your Slack status from your calendar, see your daily agenda, get notifications on conflicts and new events, create Tasks and Scheduling Links in Slack, and manage your calendar events in Slack too.

For advanced integrations, Reclaim offers a polished Raycast extension that puts quick actions a keystroke away on macOS, and Webhooks to open the door to lightweight custom automations.

Platform & apps

Motion runs in the browser and ships native apps for iOS, Android, macOS, and Windows. The mobile apps act like companions to the full web/desktop experience, while deeper settings and admin live on desktop. That split makes rollout simple: teach the desktop flow once, let people manage on the go.

Reclaim is built as a web app that lives right where calendars already are, and also offers a mobile PWA and desktop PWA. Teams on Google or Outlook can use Reclaim without installing another heavyweight client, and the Google Calendar Add-on keeps key actions close at hand.

Motion vs. Reclaim: What G2 users have to say

Motion (4.1 out of 5):

✅ Positives:

• “I LOVE that it just tells me what to do. What that means is, is that although all my tasks are screaming at me to be done all at the same time, these tasks can be done without stress because I KNOW there will be a selected time to do each one of them. And that is the difference between overwhelm and peace.” (source)
• “I find Motion pretty easy to set up, as I just had to get the schedules correct. It makes handling my tasks much more manageable by prioritizing them in the order they need to be done. This is incredibly helpful given the high volume of tasks I have from medical school, work, and daily life.” (source)

🔴 Negatives:

• “After a good experience in my first few months, things changed. The layout and visual presentation changed and there is no way for the user to change it back or alter it in any way, other than light or dark mode. The book calendar which I thought was amazing... well, it stopped working. The links generated to the booking calendar populated a page that said I had NO availability. As I was dealing with that, my task list in the sidebar changed from listing ONLY tasks to including ALL of my daily meetings. It was impossible to find tasks.” (source)
• “Generally pretty underwhelming as far as "productivity" benefits go and very very pricey for what it is. They just have really good marketing. The worst part I would say is the pretty much non-existent customer service, so if you have any problems (even with billing) good luck getting a hold of anyone. I had a billing issue and no one got back to me.” (source)

Reclaim.ai (4.8 out of 5):

✅ Positives:

• “I have a ton of different projects and meetings going on at the same time. And my schedule is constantly shifting. Reclaim automate rescheduling of tasks when my schedule changes is a huge advantage. There's other apps that do similar things, but for me Reclaim is the right balance of automation and control.” (source)
• “Reclaim is doing what Motion claimed to do - it integrates your task list into your calendar and dynamically shifts those task assignments in an intelligent fashion as your calendar changes and as the day progresses. It actually works, and I like it for the fact that it achieves this core functionality and integrates with Google Calendar.” (source)

🔴 Negatives:

• “Some of the main features, such as integration with various calendars, are inevitably paid. The cost is not high, however, there are other similar free tools.” (source)
• “Honestly I wish there was a mobile app for Reclaim that I could use but to-do-ist basically acts as the mobile app and syncs back so that's a good work around for me”.” (source)

Which AI calendar should you choose?

Choose Motion if:

• You’re a solopreneur or very small team where adopting a new project/task manager is realistic.
• You prefer a task-first daily planner that continuously rearranges your day.
• You’re comfortable maintaining detailed task lists and letting the AI reshuffle work.
• You value a self-contained workflow with native desktop and mobile apps.
• You’re okay with higher per-seat pricing and credit-based AI usage in exchange for a suite-style product.

Choose Reclaim if:

• You want a calendar-first AI assistant that works directly inside Google Calendar or Outlook – without replacing existing tools.
• You need true Focus Time automation that defends uninterrupted work time without managing tasks.
• You want priority-aware scheduling across focus time, tasks, habits, meetings, and breaks.
• Your team already uses tools like Jira, Asana, Linear, ClickUp, Todoist, or Google Tasks and wants AI scheduling that integrates instead of forcing a migration.
• You care about meeting load, focus time, fragmentation, and burnout signals – not just task throughput.
• You need advanced scheduling links and Smart Meetings that protect priorities while staying available.
• You want bi-directional calendar sync across work and personal calendars.
• You prefer low-friction pilots, a free plan, and predictable per-seat pricing with no AI credit meters.
• You’re scaling across teams or the enterprise and want organization-level focus protection and workforce analytics.

Already using Motion and want to give Reclaim a try? Reclaim offers a 20% discount for users switching over from Motion – apply here to grab the deal.

Make time feel human again

If your calendar feels like it’s running you, it’s probably time to change that. Reclaim helps teams turn chaos into rhythm – protecting deep work, keeping meetings purposeful, and giving your week room to breathe. It’s not about doing more; it’s about making space for what matters.

Every focus block defended, every meeting automatically handled, every routine protected – it all adds up. Less friction. Fewer pings. More time back for actual work (and life outside it).

Ready to feel in control of your week again?
👉 Create your free Reclaim.ai account