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Optimize Your Lattice 1:1 Meetings in Google Calendar with AI
June 11, 2024

Raise your hand if you've ever spent precious minutes (or hours!) wrestling with your calendar, endlessly scheduling and rescheduling a dozen different one-on-one meetings (1:1s) across your team. We've all been there. But what if we told you there's a way to ditch the endless back-and-forth emails and reclaim those lost hours?

Meet the powerful combination of Lattice and Reclaim.ai (for Google Calendar). Lattice provides effective tools for meaningful and productive 1:1s, while Reclaim's Smart Meetings simplifies scheduling with its AI-powered calendar capabilities.

In this article, we'll take a closer look at each platform and show you how they can work together to make scheduling a breeze, freeing you up to focus on what truly matters: building stronger relationships and driving your team's success.

What is Lattice?

Lattice is a people management platform designed to empower organizations to build engaged, high-performing teams. It provides a comprehensive suite of tools to streamline various HR processes, including performance management, employee engagement, career development, and feedback. Used by companies of all sizes, from small startups to Fortune 500 enterprises, Lattice helps create a more connected and productive workforce.

At its core, Lattice promotes a culture of continuous feedback and development. It allows managers and employees to set goals, track progress, and give and receive feedback in real-time. The platform also facilitates regular performance reviews, 360-degree feedback cycles, and employee engagement surveys to identify areas for improvement.

Lattice 1:1s

One of Lattice's most valuable features is its dedicated 1:1 meeting functionality. This tool provides a structured framework for managers and their direct reports to have regular, meaningful conversations.

Here's how Lattice 1:1s work:

  • Shared agendas: Both managers and employees can add talking points to a shared agenda so important topics are covered during the meeting.
  • Private notes: Participants can also add private notes to the agenda to capture personal reflections or talking points they may not want to share with the other person.
  • Action items: Lattice 1:1s allow you to track action items from previous meetings, ensuring that follow-ups are not forgotten.
  • Feedback: The platform integrates with Lattice's feedback tools, making it easy to share positive reinforcement or constructive criticism during or after the meeting.
  • Recurring meetings: Lattice allows you to schedule recurring 1:1 meetings, making it easy to establish a regular cadence for check-ins.

Lattice's Google Calendar integration

Lattice offers a Google Calendar integration that allows you to connect your recurring Lattice 1:1 meetings to corresponding events in your Google Calendar.

Key features:

  • One-way sync: Lattice will update meeting times based on changes made in Google Calendar, but it won't push updates or agendas from Lattice to Google Calendar.
  • Timing: Only changes made in Google Calendar at least 10 minutes before a scheduled 1:1 will be reflected in Lattice, with updates potentially taking up to an hour.
  • Recurring events only: The integration only works with recurring events in Google Calendar, not one-time meetings.

While helpful for basic synchronization, this integration has limitations. For instance, if you need to reschedule a 1:1 meeting outside of the recurring schedule, you'll need to update both Lattice and Google Calendar separately. This can be cumbersome and time-consuming, especially for meeting-heavy people with busy schedules.

What is an AI calendar?

AI calendars are a new breed of intelligent scheduling tools that leverage artificial intelligence to automate and optimize your calendar. They go beyond traditional calendars by understanding your priorities, preferences, and work patterns. AI calendars can intelligently schedule meetings, tasks, and personal time, maximizing your productivity and minimizing scheduling conflicts.

Reclaim is the most powerful AI calendar assistant that allows you to automatically and flexibly plan your time around what matters most. One of its standout features is Smart Meetings, a tool designed to simplify the scheduling and management of recurring meetings like 1:1s. Smart Meetings take the hassle out of scheduling by automatically finding the best times for recurring meetings based on everyone's availability and preferences.

Here's how Smart Meetings work:

  • Dynamic scheduling: Smart Meetings dynamically adjust to your schedule, so your 1:1s don't get dropped or forgotten. They automatically reschedule around conflicts like PTO, sick days, or other meetings, maximizing the chances of your meetings happening.
  • Automatic rescheduling or skipping: Smart Meetings gives you the flexibility to automatically reschedule or skip individual 1:1 meeting instances with a single click. For group meetings, you can opt for "no-risk scheduling," where meetings remain on the calendar even if a suitable time isn't found, allowing for manual adjustments.
  • Intelligent priority boosts: Reclaim prioritizes meetings that have been frequently skipped or rescheduled, so important 1:1s don't fall through the cracks. It automatically boosts the priority of these meetings to increase the likelihood of them being scheduled.

Why use Smart Meetings?

The average person spends 14.8 hours in meetings each week, with many being rescheduled or canceled due to scheduling conflicts. Smart Meetings alleviates this pain point by automating the scheduling process, adapting to changes, and prioritizing your most important interactions.

By weaving together Lattice's structured agendas with Reclaim's intelligent scheduling, you unlock a frictionless flow that prioritizes meaningful conversations and team growth.

How integrating with Reclaim can fill the gaps in Lattice's Google Calendar integration

While Lattice excels at providing structure and organization for your 1:1 meetings, its Google Calendar integration falls short in several areas. That's where Reclaim steps in, providing a complete solution to take your 1:1 meeting experience to the next level.

1. Write access to Google Calendar

Reclaim goes beyond Lattice's read-only access, providing full write access to your Google Calendar. This means any changes made to your 1:1 meetings in Reclaim, such as rescheduling or canceling, are automatically reflected in your Google Calendar and vice-versa. This eliminates the need for manual updates across both platforms, saving you time and effort.

2. Smart, adaptive scheduling

Reclaim's Smart Meetings intelligently find the best time for your 1:1s based on your preferences, availability, and priorities. It even considers factors like time zone differences and meeting duration, so your 1:1s are scheduled at the most optimal times for all participants.

Unlike Lattice's static scheduling, Reclaim's Smart Meetings are adaptive. If conflicts arise or your schedule changes, Reclaim automatically reschedules your 1:1s to the next best available time. This dynamic approach guarantees that your important meetings don't get dropped and helps you maintain a consistent cadence of communication with your team.

The best of both worlds

By integrating Reclaim with Lattice, you get the best of both worlds:

  • Structured agendas & notes: Lattice provides a clear framework for your 1:1 meetings, ensuring that important topics are covered and action items are tracked.
  • Smart, adaptive scheduling: Reclaim takes care of the scheduling logistics, so you can focus on having productive conversations and building stronger relationships with your team.

With Reclaim filling the gaps in Lattice's Google Calendar integration, you can create a smooth, efficient, and stress-free 1:1 meeting experience.

How to integrate Lattice & Reclaim (+ Google Calendar)

Good news: Reclaim's Smart Meetings now integrate with Lattice. Here's how to sync your Lattice 1:1 agendas with Reclaim Smart Meetings:

Prerequisites: Make sure you have both a Reclaim account and a Lattice account.

1. Navigate to your 1:1 in Lattice

  • If you're creating a new 1:1: Go to "Add 1:1" > "Connect to an existing calendar event."
  • If you're editing an existing 1:1: Find the participant's name, click on it to open the agenda, then select "Settings" > "Connect to an existing calendar event."

2. Connect to Google Calendar

  • Under "Connect to an existing calendar," choose "Google Calendar." You might be prompted to authorize Lattice's access to your Google account.

3. Select the calendar & event

  • Choose the calendar where your Reclaim Smart Meeting is scheduled, then select the specific recurring event.

That's it! Your Lattice agenda will now be linked to your Reclaim Smart Meeting. Any updates you make in Lattice will automatically be reflected in your Reclaim event. Plus, Reclaim's smart scheduling will guarantee your meetings always find the optimal time on your calendar.

Trend Reports

Smart Meetings Trends Report (145+ Stats)

Setting Priorities Report: Top Work Challenges (50 Stats)

Workforce Trends Report: +100 Stats on Employee Productivity Analytics

Meeting Scheduling Trends Report: 130+ Scheduling Links Stats

Burnout Trends Report: 200+ Employee Stress Stats by Department

Task Management Trends Report: +200 Stats on Managers vs. Individual Contributors

Productivity Trends Report: One-on-One Meeting Statistics

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