Reclaim.ai Blog

Productivity tips, calendar hacks, & product updates from the Reclaim team.

Welcome to The Team! 7 Best Apps for New Hires
September 28, 2022

Welcoming a new hire is an exciting part of managing a growing team! But bringing on a team member can feel like a lot of pressure – you want to make sure you make a good impression on the first day, and set them up for lasting success as they take the reins on their new position. 

The comforting thing to remember is that everyone gets a little nervous when it comes to starting a new job – employees and managers alike! 

So in this blog post, we’ll show you how to make your newest team member feel welcome, and share the 7 best apps to recommend to your hires to boost their organization and productivity.

Setting new hires up for success

So you’re onboarding a new team member – congratulations! After an often lengthy hiring process, this is a huge achievement for both the growing team and individual who scored the position. When it comes to welcoming new employees – managers, HR, and their team members all play a part in setting up for success. 

Why is it so important to properly welcome a new hire, and how do you make sure you get off on the right foot? The onboarding experience has a big impact on employee productivity right from the start. And when done right, a good onboarding process can improve new hire productivity up to 70% and boost retention rate by 82% in those critical first weeks. We all know what they say about first impressions - and while that can feel like a lot of pressure - with a few simple steps, you can easily make the most of the opportunity for a great start. 

Onboarding checklist for new hires:

  1. Write a welcome email. Before they start, share your enthusiasm about them joining your team in a welcome email. This is also a great opportunity to set expectations with a plan for their first day so they can feel prepared. Also be sure to let the rest of the team know about the new addition ahead of time so there are no awkward surprises.
  2. Make a 30-day plan. Set them up for success with new hire orientation, relevant training materials, and an itinerary to guide them through onboarding for at least the next 30-days (or a longer-term 30-60-90 day plan) to set clear goals for the early stages. 
  3. Set them up with equipment and apps. Prepare any equipment for your new hire ahead of time, and make sure to send it out a few days in advance if the employee will be working remotely. It’s also helpful to compile a list of apps they’ll use and share how to access so they can set them all up on their first day (The best apps for your new hire below!).
  4. Introduce the team! Whether at the next team meeting, or through the team’s main chat app, share a quick introduction of both the new hire, and all existing team members, so everyone can say hello!

How to welcome new colleagues 

Making a new team member feel welcome to the team is super important - not only in making a good first impression - but to lay the foundation for collaborative relationships down the road. Even seasoned pros can get nervous on the first day with new colleagues – so always take a minute to say “hello”! 

If you’re stumped on what to say, here are a few simple tips to get you started on a welcome message that hits it off.

Tips for writing a welcome message to a new team member:

  1. Congratulate them on their new position! 
  2. Introduce yourself and what you do.
  3. Offer your availability to answer questions.
  4. Set up a casual 1:1 meeting to get to each other (important if you’re going to be working together!).
  5. Finish with a positive note.

Example welcome message template:

“Welcome to the team [Name]! I’m [Name], the [position] and I’m looking forward to working together in [department/project/etc.]. I’ll be available if any questions come up, and we can set up a 1:1 meeting when you’re settled in to chat more next week. Hope you have a great first day!”

7 best productivity-boosting apps for new hires 

Now that your new team member has been successfully welcomed – it's time to help them navigate the onboarding process, adjust with less stress, and support their efforts in the future. 

Let’s dive into some of the best app recommendations to maximize time management, engagement, and personal wellness for new employees – while also boosting productivity and company culture for the entire team.

1. Reclaim.ai - for automated productivity

Reclaim.ai is a smart calendar app for Google Calendar that helps you automatically find the best time for things you need to get done every day – including tasks, regular routines, your 1:1 meetings, regular breaks, and even defends your personal events for you on your work calendar. Instead of fumbling through the day trying to figure out what to do next, Reclaim automatically builds you the perfect weekly plan around your priorities, improving your time efficiency by 41.1%. This makes it easier to determine what to take on next with less decision paralysis so you can stay on track of your goals and improve your work-life balance with actual boundaries in your calendar.

If you haven’t already heard of time blocking – it is a time management technique that boosts productivity up to 81% by scheduling realistic time ‘blocks’ for your individual to-dos throughout the day. This method reduces context switching and helps limit distractions and interruptions during the workday. 

2. Forest - for fun, distraction-free focus 

Forest is an app that gamifies focus time to help employees maximize their productivity without getting distracted by their phones. When turned on, Forest app plants ‘trees’ in a virtual forest for the time that you don’t touch your phone. The longer you stay distraction free, the larger your forest grows! 

Facilitating more flow-state time via deep work helps teams harness their full innovative and creative potential – and, in turn, actually boosts job satisfaction when they feel more engaged with their work. Plus, Forest then plants actual trees globally with Trees for the Future when users spend the coins earned in the app. 

3. Bonusly - for positive engagement 

Bonusly is an employee recognition app that you can recommend to your whole team to boost positive engagement by sharing rewards and shoutouts to coworkers for outstanding performance!

Team members who feel appreciated and acknowledged at work are actually up to 20% more productive – so creating more appreciation and alignment with coworker-submitted rewards is a great way to let your newest employees connect with the team, all while building a positive work environment for everyone.

4. Scribe - for step-by-step guides

Scribe is a standard operating procedure (SOP) app that optimizes creating, managing, and updating step-by-step work instructions for future hires. Prepping tutorials can become a huge time sink, especially when you aren’t actually an expert in that role’s responsibilities. With easy to follow, visual guide templates on Scribe – new hires can learn new processes from the person who created them!  

While this is an awesome app for new hires – Scribe starts as a recommendation for the existing team to create SOPs as they develop new processes and procedures. You just have to record the process and let Scribe automatically create a video guide with clicks, screenshots, and written instructions for a more time efficient onboarding process for everyone involved.

5. Evernote - for centralized notes

If there’s one thing onboarding comes with, it’s a lot of notes! Evernote is an advanced note-taking app that optimizes the process in one centralized place with search capabilities, to-do list tracking, memo notes, even file storage for any company-owned docs.

Evernote makes it easy for your newest team member to familiarize themselves with their new role, without having to keep track of all those stray papers and docs holding the important information. And it sets them up for an organized workflow down the line!

6. 1Password - for password management

A password manager is a must-have for company security and optimization across accounts, and 1Password is a long-time authority in the field. Onboarding comes a lot of new logins and passwords to keep track of – and that’s information you definitely don’t want your new hire making notes of in something like Evernote. 

1Password makes it easy to securely store shared passwords, company credit card information, and other sensitive information. That way team members only need to remember a single master password to get logged in everywhere they need – and don’t get blocked up having to troubleshoot locked accounts with IT! 

7. Headspace - for employee wellness

Headspace is a health app that offers guided meditations and mindfulness exercises to help new hires (and existing teams!) unlock their full potential from the inside out. As more companies start incorporating mental-health benefits to better support their employees, it can make a huge difference to get ahead of new job stressors like anxiety and imposter syndrome

The reality is, a tired, demotivated, or mentally exhausted employee cannot excel in their role. Maximizing your team’s productivity starts with actively encouraging their wellbeing. Along with healthier work-life balance, realistic workloads, and a positive work environment – a mindfulness app like Headspace can promote healthier habits that allow everyone on the team to thrive. 

Welcome to the team! 

Effectively welcoming a new hire goes beyond just making warm introductions. It requires building out a toolkit that helps maximize immediate and long-term success right from the very first day. 

Try recommending some of these apps to foster productivity and engagement during onboarding – or even incorporate them company-wide to reap benefits for the existing team as well as future additions as the team grows. 

What tips did we miss for best welcoming a new hire to your team? Any apps we missed that you would add to the list? Tweet us @reclaimai! We love hearing from you. 👋

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More Calendar Control for Meetings! Reclaim Free & Busy
September 28, 2021

More Calendar Control for Meetings! Reclaim Free & Busy

Add more productivity and control to your smart calendar with advanced Reclaim free and busy event hashtags. Block time for no-meeting days, focus time, meeting times, and clock-out of task scheduling
Top 7 Time Management Tools (for Busy People)
September 23, 2021

Top 7 Time Management Tools (for Busy People)

82% of people don’t have a time management system, but there are hundreds of apps available to improve productivity for every working style. Find your best fit in the top 7 time management tools list.
Job Burnout: How to Fix at Your Workplace
September 21, 2021

Job Burnout: How to Fix at Your Workplace

Over two-thirds of employees have experienced job burnout recently, and more than 50% of all annual turnover results from burnout. See which signs to look for and how to prevent them at your company.
Top 5 Work Habits to Boost Productivity
September 14, 2021

Top 5 Work Habits to Boost Productivity

See the top 5 work habits to try to boost your productivity. If you’re seeking a promotion, trying to pivot your career, or just simply looking to step your game up in the workplace, this is for you.
Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow
September 10, 2021

Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow

Working on a team that is spread across 10 different time zones and our Calendar Hero, Chris Hunt lets us in on how he is able to do it. Check it out!
Durable Identity: Employee-Friendly SaaS for Life Changes
September 7, 2021

Durable Identity: Employee-Friendly SaaS for Life Changes

The average person changes jobs every 4.1 years, but you shouldn't have to re-sign up for every SaaS app that often. The future of work will be more durable - your identity will survive life changes.
Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity
August 31, 2021

Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity

"This meeting could’ve been an email.” We're all thinking it. Even 71% of senior managers feel their meetings are unproductive. Reduce meetings and boost productivity with weekly status reports.
The Best Time to Meditate? Prioritize Self-Care
August 26, 2021

The Best Time to Meditate? Prioritize Self-Care

The best time to meditate depends on your intention and your schedule. But no matter when you meditate, you can reap the benefits. The important thing is that you make time for this healthy habit.
Top 6 ADHD Organization Tools
August 24, 2021

Top 6 ADHD Organization Tools

Staying organized can feel like a constant battle for people with ADHD before you find your ideal rhythm and workflow. Here are the top ADHD organization tools to help you become more productive.
No-Meeting Days: Top 4 Advantages & How to Start at Your Company
August 19, 2021

No-Meeting Days: Top 4 Advantages & How to Start at Your Company

Are meetings consuming your workweek? 78% of people feel their meeting schedule is out of control - see how one no-meeting day a week can improve your productivity, team morale and prevent burnout.
Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman
August 17, 2021

Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman

Working as JSON Schema Specification Lead at Postman, Ben shares how he balances priorities while developing the JSON Schema strategy and it's tooling, and supports the open-source community.
Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite
August 11, 2021

Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite

Shay Kingsbury at Hootsuite shares how she balances priorities while leading merger and acquisition integration and Go To Market for Sparkcentral at the social media marketing and management platform.
Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages
August 10, 2021

Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages

Slack released a much-anticipated feature in June of 2021: scheduled sends for Slack messages. This, paired with some awesome Status syncing capabilities from Reclaim, can help you become a rockstar Slack communicator and role model for your team.
Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk
August 9, 2021

Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk

Michele Wiedemer at Synk shares how she balances priorities while developing the education training program for security champions and developers at the open source security platform.
Best Time to Exercise? Morning, Afternoon or Whenever
August 4, 2021

Best Time to Exercise? Morning, Afternoon or Whenever

Exercising for as little as 15 minutes a day can increase your lifespan by as much as 3 years, and you’ll sleep better and feel less stressed too. Here's how to optimize your workouts for the best time of day.
Make Time to Read: 5 Practical Tips for Busy People
July 28, 2021

Make Time to Read: 5 Practical Tips for Busy People

Reading has amazing benefits, and 35% of people want to do it more. It increases verbal intelligence, makes you a better leader, reduces stress, and fends off Alzheimer’s. Here are 5 tips to try out.
Calendar Heroes: Rohini Pandhi, Product @ Square
July 26, 2021

Calendar Heroes: Rohini Pandhi, Product @ Square

Rohini Pandhi, a Product Lead at Square, shares her style, tools and methodologies for balancing priorities while leading the product efforts for one of the top digital payment companies in the world.
15 Best Slack Apps for the Future of Work
July 22, 2021

15 Best Slack Apps for the Future of Work

Check out the top 15 Slack apps productive teams are using today to build and support the future of work at their organization across calendar management, project management, status updates, HR and team building.
Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge
July 19, 2021

Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge

Connor MacDonald at The Ridge shares his style, tools and methodologies for balancing priorities while leading the marketing vision for the brand that brought the world the first RFID-blocking wallet.
Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools
July 7, 2021

Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools

We get asked almost every day: what's the difference between Reclaim.ai and Clockwise? While we're both in the smart calendar space, there are some key differences to consider.
Naming Calendar Events: 5 Calendar Etiquette Tips
July 2, 2021

Naming Calendar Events: 5 Calendar Etiquette Tips

Need to create better calendar event titles to communicate context to your invitees, colleagues and incoming schedulers? Calendar communication starts with the first thing people see: the event title.
Lunch Breaks: 5 Ways to Improve Your Productivity
June 22, 2021

Lunch Breaks: 5 Ways to Improve Your Productivity

Want to improve your quality of work, energy level, and creativity? In this article, learn 5 ways in which taking a lunch will actually boost your productivity.
Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time
June 17, 2021

Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time

Learn the 5 key differences between effective vs. pointless meetings, and 3 tips to avoid unnecessary meetings getting booked on your calendar.
3 Ways to Find Work-Life Balance in the New Normal
June 10, 2021

3 Ways to Find Work-Life Balance in the New Normal

You want work-life balance, but work and life can't separate into equal halves. Forget balance, here are three ways to make work-life harmony a reality.
Reclaim just raised $4.8M in seed funding! 🎉
May 26, 2021

Reclaim just raised $4.8M in seed funding! 🎉

We're excited to announce that Reclaim has raised $4.8M in seed funding led by Index Ventures. Here's what comes next.
Pareto Principle: Using the 80/20 Rule for Priority Management
May 25, 2021

Pareto Principle: Using the 80/20 Rule for Priority Management

How to use the Pareto Principle 80/20 rule to block time for your priorities.
3 Single-Tasking Tips to Improve Your Focus
April 28, 2021

3 Single-Tasking Tips to Improve Your Focus

While you may think multitasking is a skill you can master, only 2.5% of people can do it effectively. Your brain performs best when “single-tasking”, focusing on only one thing at a time.
How to Create a Smart Calendar
April 22, 2021

How to Create a Smart Calendar

A smart calendar can help you simplify calendar management and boost productivity. Here's how to create a smart calendar so you can take control of your busy schedule.
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