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Reclaim.ai Blog

Productivity tips, calendar hacks, & product updates from the Reclaim team.

11 Best Productivity Apps for Managers
May 19, 2022

If you’re working as a manager, you can safely bet that each day is going to present new challenges for you to solve for your team. But when you top that with increasing workloads, 37.9% more meetings since the start of the pandemic, and coordinating direct reports across remote or hybrid work setups – and it’s impossible to fathom where managers find the time to get their own productive task work done.

Productivity is the level of efficiency across work and time in accomplishing your goals. And when it comes to managers, barely 50% of their task time is actually spent on productive, focused work. With only 40 hours in the workweek (yeah right!) – managers are desperate for a solution to squeeze even just a few more minutes from the limited hours they have in the workday. Fortunately, there are many different productivity tools available to take some of the heavy lifting off managers so they can focus on driving real value with their teams.

Good news - we've researched and analyzed hundreds of tools to compile the 11 best productivity apps for managers. In this article, we compare how each app helps managers across the areas they need it the most, including planning, time management, and communications - covering benefits vs. potential downsides, and pricing.

  1. Google Workspace
  2. Reclaim.ai
  3. Calendly
  4. Toggl Hire
  5. HubSpot
  6. Slack
  7. Asana
  8. Evernote
  9. Zoom
  10. 1Password
  11. Freedom

What do managers need in a productivity tool?

Managers are the team leaders in an organization – creating project plans, delegating tasks, and optimizing the efficiency of the group. But The Great Resignation has brought on a new level of challenges. Managers are now facing major productivity difficulties due to increased task loads, busier than ever teams, and even less time to get everything done. 

Our 2022 Task Management Trends Report revealed a lot of interesting stats on manager productivity and time management:

  • The average manager spends 1.83 hours/day on productive task work, or 9.2 hours a week.
  • The average manager spends 3.6 hours/day on their own task work, but 1.82 of those hours are spent on unproductive task work.
  • Managers spend 5 hours/week assigning, prioritizing, and reprioritizing work for their team.
  • Only 26.9% of managers average more than 4 hours/day on their own task work, and 9% average more than 6 hours/day.
  • Only 10.9% of managers are productive in more than 70% of their task time, on average.
  • On a scale of 1-10, the average manager ranks their own ability to defend their team from interruptions and distractions at only 5.3.

The results show that many managers are struggling to defend time for heads down task work every week for both their teams, and for themselves. It’s not surprising then that 71.4% of managers are also feeling stressed thanks to an increase in both tasks and unproductive meetings, and a lack of time for deep work on their high-value items.

Let’s break down some of the biggest time management goals for managers:

  • Defend your time from being overrun, so you can work on your priorities.
  • Organize your time so you know what you’re working on, and when.
  • Minimize distractions to maximize productivity during your limited focus time.
  • Optimize workflows to save time and increase efficiency.
  • Simplify communications for better check-ins, scheduling, and delegating.

Needless to say, these time management goals are too hard to try to tackle on your own, but fortunately, there are a ton of great productivity apps on the market to help save time for you, and your team.

1. Google Workspace - best for creation

Google Workspace (formerly G Suite) is used by more than 6 million businesses and trusted by some of the biggest companies worldwide. As a manager balancing a diverse array of responsibilities, Google Workspace is an awesome foundational system that allows you to communicate, collaborate, and create with your team. The Google Workspace stack includes Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more, so you have all the basics you need to manage and enable a productive team. You can also use your Google account SSO to sign up and log in to many different platforms for advanced security and protection (and fewer passwords to keep track of).

Top Google Workspace features for managers:

  • Defend your time: Manually block focus time for heads-down work on your calendar.
  • Organize your time: Plan your workday by creating events for the things you want to get done, and add new events to your calendar from Gmail. 
  • Minimize distractions: Turn off notifications via Chat for fewer interruptions during focus time. 
  • Optimize workflows: All Google apps are natively integrated with capabilities for user tagging, comments, approving or rejecting edits, access link sharing, collaboration on projects, and the ‘Find A Time’ feature allows you to quickly see the best time to connect with your team.
  • Simplify communication: Reach your team through the native chat, email, and video conferencing features so you’re always connected.

Potential downsides: While Google Calendar is amazing for organizing your time and visualizing your time blocks for the week, it doesn’t offer automation for when conflicts arise or priorities change, which results in a lot of manual maneuvering when you have to reprioritize your workweek.

Free trial: 14 days
Price:
Plans start at $6/month
Platforms:
Web, iOS & Android

2. Reclaim.ai - best for time management

Reclaim.ai is a smart calendar tool that automatically finds the best time for your tasks, habits, breaks, and one-on-one meetings around your existing and evolving schedule. This productivity app saves up to 40% of your workweek through flexible and adaptive time blocking, and checks all of our manager productivity goals by actually automating the gap between your endless to-dos and your calendar – so you always have time for the most important things on your plate and can balance your time in meetings.

Top Reclaim.ai features for managers:

  • Defend your time: Integrate your task list from your project management app (ClickUp, Todoist, Asana, Jira, Linear, Google Tasks) to automatically schedule time for your to-do’s, and set up recurring smart time blocks for your daily routines.
  • Organize your time: Automatically organize your schedule around which tasks or routines are the highest priority for you, and auto-reschedule when priorities change.
  • Minimize distractions: Add more context to your calendar with time blocking, and sync your Slack status to Google Calendar and Zoom to let your colleagues know when you’re busy and can’t be interrupted (like during important 1:1 meetings with direct reports).
  • Optimize workflows: Automatically block time for your team to work on task assignments through the integrations, and improve your weekly sprint planning with realistic estimates based on your team's actual availability.
  • Simplify communications: Auto-schedule recurring one-on-one meetings with Smart 1:1s so you never have to waste time going back-and-forth on scheduling again.

Potential downsides: Reclaim currently only works with Google Calendar (with Outlook on the 2022 product roadmap), so managers with teams operating on a Google Workspace system would benefit most from this productivity app.

Free trial: 14 days
Price:
Free, paid plans start at $6.50/month
Platforms:
Web

3. Calendly - best for external scheduling

Calendly is a popular scheduling tool that saves you time (and stress) when coordinating meetings by taking the back-and-forth out of scheduling with easy-to-share links around your availability and preferences. Calendly helps automate the scheduling process for simple 2-person meetings, up to large group meetings – making scheduling more efficient by finding a day and time that works for everyone. You can also add multiple calendars to avoid double-booking across schedules.

Top Calendly features for managers:

  • Defend your time: Customize your weekly meeting hours to prevent your calendar from being overrun, and reserve time for individual task work and other responsibilities.
  • Organize your time: Create meeting types to organize your workweek around when you want to engage in certain meetings, like sales meetings on Mondays and Wednesdays, and user meetings on Tuesdays and Thursdays.
  • Minimize distractions: Reduce interrupting pings, emails, and calls during high-value task work from people trying to set up a meeting or reschedule a conflict.
  • Optimize your workflow: Integrate with the tools you’re already using (like Slack, Zoom, HubSpot, and more) to work more efficiently, and manage meetings, scheduling links, routing forms, templates, meeting polls, embedded links, and automated meeting assignments. 
  • Simplify communications: Automatically send personalized reminders, check-ins, and follow-ups before and after meetings.

Potential downsides: Calendly is optimized for one-time events, and does not offer much optimization around recurring meetings for one-on-ones or group meetings.  

Free trial: 14 days
Price:
Free, paid plans start at $8/month
Platforms:
Web, iOS & Android

4. Toggl Hire - best for hiring

Toggl Hire recognized that hiring is one of the most time-demanding processes for managers, and developed a tool to optimize candidate screening so you only interview the most qualified matches for the role - speeding up time-to-hire by 300% . Between hours spent recruiting, screening, communicating, and interviewing for a role, automating the hiring process at any stage is a huge time win for any manager expanding their team. 

Top Toggl Hire features for managers:

  • Defend your time: Automatically shortlist pre-screened applicants in minutes so you can dedicate your limited availability to the most qualified candidates.
  • Organize your time:
  • Optimize workflows: Automate the screening portion of the hiring process by building skills tests from 15,000+ field questions for applicant pre-screening.
  • Minimize distractions: Limit interruptions from notifications, emails, and calls from applicants by managing early rounds of the hiring process in one place.
  • Simplify communications: Leverage rejection email templates, send and request video intros, and limit back-and-forth communications with applicants via email/calls.

Potential downsides: By automating the process, managers might miss out on a more humanistic approach to hiring. And while great for certain positions, a skills test might not be the most effective way to screen candidates for every role. 

Free trial: 14 days
Price:
Free, paid plans start at $17/month
Platforms:
Web

5. HubSpot - best for marketing

HubSpot is a popular cloud-based marketing, sales, and customer service hub that automates your communications and campaigns across the entire customer lifecycle. HubSpot helps managers develop and optimize their lead generation, SEO, social media, analytics, sales process, marketing and sales workflows, communications, even website and landing page development through a massively comprehensive, yet easy-to-use platform.

Top HubSpot features for managers:

  • Defend your time:
  • Organize your time: Manage your tasks and projects with a collaborative in-app ‘Calendar’ to keep an overview of content plans, in-flight projects, and deadlines across campaigns.
  • Minimize distractions:
  • Optimize workflows: Create workflows to automate any action you need using customizable triggers to initiate communications, notifications, updates, and more, and leverage pre-built templates to get started. HubSpot also offers integrations with your existing work app stack (like WordPress, Magento, Slack, Shopify, and more) to efficiently sync data across from marketing, sales, and operations tools. 
  • Simplify communications: Automate all of your marketing, sales and support communications across email and chat, set up communication bots, and share notes and tasks with your team.

Potential downsides: HubSpot is known for steep price creep and add-on fees for advanced features (like long-term tech support) on top of their standard pricing, and requires a 12-month commitment for any of their plans.

Free trial: 7 days
Price: Free, paid plans start at $45/month
Platforms:
Web, iOS & Android

6. Slack

Slack is a messaging and communications platform that allows you to chat directly with any team member or group within your organization. Centralizing all work communications in a HQ interface, Slack also facilitates file sharing, huddles and video calls, third-party integrations, and accessibility options so you can customize it to your needs. For external communications, ‘Slack Connect’ allows you to collaborate with people outside your company so you can stay in contact with partners, vendors, or customers. Additionally, you can create new Slack workspaces to build out entire open communities to engage directly with users and fans of your business.

Top Slack features for managers:

  • Defend your time: ❌
  • Organize your time: ❌
  • Minimize distractions: Customize your notification settings and working hours, and set your ‘Slack Status’ to let your team know what you’re up to so they’re less likely to interrupt you when you’re busy.
  • Optimize your workflow: Slack offers thousands of integrations to help you optimize your workflow with basically any other app you’re using at your company right in Slack, including Outlook, Google Workspace, Zoom, Twitter, HubSpot, Jira, Reclaim.ai and Asana.
  • Simplify communications: Connect with any member or group via live chat, or hop on an online video conferencing call to connect face-to-face or share your screen to discuss solutions.

Potential downsides: For managers on larger teams, Slack can quickly become chaotic, hard to keep up with, and an unproductive distraction – especially when busy managers are trying to focus on task work, so make sure to automate your Slack status! 

Free trial: 30 days
Price:
Paid plans start at $6.67/month
Platforms:
Web, desktop app, iOS & Android

7. Asana

Asana is a comprehensive project management platform that aims to help teams ‘work on big ideas, without the busywork’. Especially helpful for managers, Asana keeps track of and efficiently organizes what’s most important to you and your team – with an overview of objectives, project plans, deadlines, delegated task work, and more, all in one centralized hub.

Top Asana features for managers:

  • Defend your time:
  • Organize your time: Optimize your schedule planning, project tracking, and milestone setting for you and your team so everyone knows what to work on.
  • Minimize distractions: ❌
  • Optimize workflows: Create automated processes to coordinate projects across your team, delegate tasks, manage the team's workload, and automate routine tasks to save time for yourself and your direct reports.
  • Simplify communications: Automatically create in-app work requests, meeting agendas, and communicate with your team through comment mentions on tasks and projects to provide feedback and guidance on next steps.

Potential downsides: While great at maintaining an overview of what needs to be done, Asana does not take into account when you’re going to get it done around your (and your team's) real availability. Without time defended on your calendar for heads down task work, you are more likely to get distracted by daily non-priority urgencies, and lose track of your priorities despite deadlines. 

Free trial: 30 days
Price: Free, paid plans starting at $10.99/month
Platforms:
Web, desktop app, iOS & Android

8. Evernote

Evernote is a comprehensive note-taking app to help organize your task list, ideas, project plans, rolling meeting agendas, and anything else you need to keep track of. This app helps you uplevel your daily workflow in a clean interface by adding files and to-do lists to your calendar, saving info directly from the web, syncing notes across your devices, and finding what you’re looking for faster with advanced keyword search. 

Top Evernote features for managers:

  • Defend your time: ❌
  • Organize your time: Integrate a view of your schedule into the Evernote dashboard and add notes to Calendar events so you’re always prepared (with no more rogue meeting notes) and create, assign, and manage tasks to organize your team’s time. 
  • Optimize your workflows: Keep track of high volume information like meeting notes, agendas, tasks, and ideas in one place. Integrate Evernote with popular apps like Google Workspace, Slack, Microsoft Teams, and SalesForce to further streamline workflows you’re already using every day. 
  • Minimize distractions:
  • Simplify communications: Communicate with your team across files with easy tagging, and create and assign tasks and schedules in one place.

Potential downsides: Though working in Evernote allows you to organize content in a centralized place for easy access, because of the app’s specific approach to managing a lot of information in a dynamic UX, it may not be the most effective layout for everyone on your team. 

Free trial: 30 days
Price:
Free, paid plans start at $7.99/month
Platforms:
Web, desktop app, iOS & Android

9. Zoom

Zoom has become a staple in many managers’ workflows for virtual meetings across remote and hybrid teams. But what was once a simple video conferencing tool, Zoom has now evolved into a communications hub, supporting everything from online meetings to chat, call centers, webinars, and more. Zoom’s easy-to-use interface, high-quality connections, large group capacity, and additional features like third-party app integrations, audio transcripts, and in-app video filters, make it an awesome addition to any busy managers app stack. 

Top Zoom features for managers:

  • Defend your time: ❌ 
  • Organize your time: With native integrations to Google Calendar and Outlook, you can schedule and join video-conferencing meetings right from your calendar around your availability. 
  • Minimize distractions: ❌ 
  • Optimize workflows: Easily create new and recurring meetings, add attendees, automate communications, collaborate across whiteboards, record meetings, share your screen, create breakout rooms, and integrate with over 1,500 of your favorite work apps to maximize efficiency with Zoom.
  • Simplify communications: Easily connect with your dispersed team or external parties to prioritize ‘face-to-face’ conversations and collaboration with video conferencing, chat webinars, workshops, and contact centers. 

Potential downsides: While Zoom meetings can be easily canceled and rescheduled, the platform does not offer automation around considering your or your team's true availability. This can be a challenge when finding a time that works for everyone in a larger group.

Free trial: 30 days
Price: Free, paid plans start at $149.90/year
Platforms:
Web, desktop app, iOS & Android

10. 1Password

1Password is a password manager that allows you to automatically generate and store highly-secure passwords or sensitive information for any account you need – saving you the hassle of having to remember, track, and type them in several times a day. Manage your personal and company passwords in one secure location so you only have to remember a single master password to access all of your tools, and easily share passwords with your team.

Top 1Password features for managers:

  • Defend your time: ❌ 
  • Organize your time: ❌ 
  • Minimize distractions
  • Optimize your workflows: Cut the time you spend logging into all of your accounts, creating and managing complex passwords, and troubleshooting and recreating passwords you forget. You can even store and auto-populate your credit card information and addresses to optimize access management and form completion across the entire team.
  • Simplify communications: Securely communicate shared account passwords with team members through company ‘vaults’.

Potential downsides: 1Password doesn’t currently facilitate sharing with non-users. So, to get collaborative benefits of the app with your team, the entire group has to install the tool.

Free trial: 30 days
Price: Paid plans start at $7.99/month
Platforms:
Web, desktop app, iOS & Android

11. Freedom

Freedom is an app and website blocker (with over 2,000,000 users) to maximize your focus and productivity. With the very limited amount of time managers have to focus on their own tasks every week, this tool can help you make the most of those valuable deep work sessions by proactively limiting online distractions across devices when you’re in the zone. With users gaining an average of 2.5 hours of productive time each day, this tool can be a great addition to a manager’s toolkit – especially if you struggle with distractions during dedicated task work.   

Top Freedom features for managers:

  • Defend your time: Schedule ‘Freedom Time’ to defend distraction-free work sessions in the future, or on a recurring basis, so you can focus on your task work.
  • Organize your time: ❌ 
  • Minimize distractions: Block specific apps, websites, and even your internet connection across devices when you need to work so you can focus on getting things done (and enable a ‘Lock’ on the days you need extra accountability so you can’t end a Freedom session early).
  • Optimize workflows: ❌ 
  • Simplify communications: ❌ 

Potential downsides: Specifically designed for independent work, Freedom does not offer collaborative features. And while great for fully concentrated heads-down work, managers also need to balance being available to their team.

Free trial: 7 sessions
Price:
Paid plans start at $8.99/month
Platforms:
Google Chrome, desktop app, iOS & Android

Maximize productivity as a manager with effective tools 💪

As managers continue to face the pressures of the evolving work space – implementing efficient productivity tools can help maximize the limited time in the workweek and prevent some of the exhaustion that comes from a heavy workload. 

With ‘time’ being among the scarcest resource in a managers arsenal (especially when you’re spread thin across departments, direct reports, and projects), optimizing even basic processes like automated 1:1 meetings and stored login information can reclaim valuable minutes over the course of your busy week that can be much more productively invested elsewhere. 

Did we miss your favorite productivity tool as a manager? Tweet us @reclaimai and let us know!

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Feeling Unmotivated at Work? 7 Ways to Get Your Drive Back
May 17, 2022

Feeling Unmotivated at Work? 7 Ways to Get Your Drive Back

1 in 3 employees feel unmotivated and unhappy at work, so how do you stay on track without your drive? Learn what causes demotivation and 7 tips to stay consistent (even when your motivation isn't).
Calendar Heroes: Elisa of M.Y.PhD, PhD Scholar at the University of Konstanz
May 13, 2022

Calendar Heroes: Elisa of M.Y.PhD, PhD Scholar at the University of Konstanz

Learn how PhD student, content creator, and Reclaim.ai user Elisa maximizes her time every week - with productivity tips including Pomodoro timers, deep work, calendar blocking, and yoga.
30 Great Check-In Questions for Managers to Drop in Meetings
May 11, 2022

30 Great Check-In Questions for Managers to Drop in Meetings

See the top 30 check-in questions managers should ask their direct reports in team meetings, one-on-ones, and daily standups to boost productivity and build better relationships with the team.
Meeting Conflicts: 5 Tips for Navigating Conflicting Schedules
May 5, 2022

Meeting Conflicts: 5 Tips for Navigating Conflicting Schedules

With the average professional juggling 25.6 meetings/week, meeting conflicts are inevitable. Learn how to navigate scheduling issues when they come up, with helpful tips to avoid them in the future.
The Best Zoom + Google Calendar Integration for Remote Meetings (Bonus: Works w/ Slack)
May 4, 2022

The Best Zoom + Google Calendar Integration for Remote Meetings (Bonus: Works w/ Slack)

Want to integrate Zoom with Google Calendar to save time scheduling personal and work calendars? 1. Go to the Google Marketplace 2. Search for Zoom 3. Select Zoom for Google Workspace 4. Click Install
Job Satisfaction & Productivity: Rituals for Positive Work Culture
April 29, 2022

Job Satisfaction & Productivity: Rituals for Positive Work Culture

Job satisfaction boosts productivity by 31%, but only 65% of US workers are content with their job. Learn how work satisfaction and productivity are connected, and rituals to boost both in your team.
How to Schedule ClickUp Tasks in Google Calendar
April 27, 2022

How to Schedule ClickUp Tasks in Google Calendar

Without enough time in their busy weeks, ClickUp users only complete 47% of their planned tasks. Sync ClickUp tasks to Google Calendar to automatically schedule time for task work and get more done.
4 Types of Brainstorming Meetings: Tips for Productive Ideation Sessions
April 21, 2022

4 Types of Brainstorming Meetings: Tips for Productive Ideation Sessions

Brainstorming meetings are used to solve complex problems with key members of the team, and develop next steps for a project. Learn the 4 different types of ideation sessions to use for brainstorming.
What is Decision Paralysis? How to Prevent in 4 Steps
April 18, 2022

What is Decision Paralysis? How to Prevent in 4 Steps

Experiencing decision paralysis from an overwhelming task list? 78.7% of people feel stressed by their increasing workloads. Here are 4 steps to help prioritize your time and prevent choice paralysis.
Deep Work vs. Shallow Work: 8 Tips to Maximize Productivity
April 15, 2022

Deep Work vs. Shallow Work: 8 Tips to Maximize Productivity

Entering a ‘flow state’ can boost productivity up to 500%, but many professionals can't find the time for distraction-free deep work on their cognitively demanding tasks. Shallow work may be to blame.
What is Mental Exhaustion? 9 Tips to Prevent a Tired Brain
April 7, 2022

What is Mental Exhaustion? 9 Tips to Prevent a Tired Brain

Feeling overworked, exhausted, and disengaged from your work? 41% of professionals feel burned out. Learn how to overcome mental fatigue, and what you can do to prevent it in the future.
11 Google Calendar Issues You Didn’t Know You Had
April 6, 2022

11 Google Calendar Issues You Didn’t Know You Had

Google Calendar is great, but sometimes it's not enough. Here are 11 problems you're probably experiencing, and how to use Reclaim.ai to make them 10 times better.
Task Management Trends Report: +200 Stats on Managers vs. Individual Contributors
March 29, 2022

Task Management Trends Report: +200 Stats on Managers vs. Individual Contributors

Just 53.5% of planned tasks get completed every week, with ICs only averaging 4.2 hours per day on task work. See over 200 stats in the 2022 Task Management Trends Report by Reclaim.ai.
How to Integrate Notion & Reclaim.ai with Google Calendar
March 21, 2022

How to Integrate Notion & Reclaim.ai with Google Calendar

Time blocking and organizing with Notion are two productivity trends that are here to stay. Learn how to integrate Notion and Reclaim.ai to auto-schedule your task list directly in Google Calendar.
7 Steps to a Productive Weekly Work Plan - Free Template Included
March 17, 2022

7 Steps to a Productive Weekly Work Plan - Free Template Included

Did you know that every minute spent planning saves 10 minutes in execution? Learn how a weekly work plan helps you to reduce stress, accomplish more, and stay on track with your priorities.
What is a Hybrid Work Model? Benefits vs. Challenges
March 2, 2022

What is a Hybrid Work Model? Benefits vs. Challenges

83% of people prefer hybrid work, but how do you balance the benefits of in-office collaboration and remote flexibility? Learn the different types of hybrid work models, benefits, challenges and tips.
How to Add Todoist Tasks to Google Calendar
February 24, 2022

How to Add Todoist Tasks to Google Calendar

96% of people say life is better with to-do lists, but 41% of tasks are never completed! Learn how to sync Todoist with Google Calendar to actually make time to get your tasks done via Reclaim.
8 Best Calendar Apps for Remote Work in 2022
February 22, 2022

8 Best Calendar Apps for Remote Work in 2022

Did you know that the right calendar app can improve your time management by as much as 38%? Compare these 8 popular calendar apps to see which is best for organizing your remote schedule.
How to Schedule Jira Issues in Google Calendar
February 16, 2022

How to Schedule Jira Issues in Google Calendar

Feeling overwhelmed by your ever-evolving Jira task list? Learn how to add Jira issues to Google Calendar so you can schedule time for heads-down work, and increase productivity up to 80%.
Calendar Analysis: How to Audit Your Time & Productivity
January 27, 2022

Calendar Analysis: How to Audit Your Time & Productivity

Why should you audit your time and calendar? People waste up to 40% of their workday when unorganized. Analyze how much time you spend on meetings, tasks, and personal time to better plan your week.
Reclaim's Response to the Log4j Vulnerability
December 29, 2021

Reclaim's Response to the Log4j Vulnerability

As a security-first company who takes the protection and security of our customer data extremely seriously, we’re writing this blog post to share our response to the Log4j CVE vulnerability.
How to Share Google Calendar & Manage Your Availability
December 16, 2021

How to Share Google Calendar & Manage Your Availability

Learn how to share your Google Calendar with another Google Calendar, Outlook or iCloud Calendar, key privacy settings, and the best way to block your availability to avoid double-booking.
Best Planner Apps: Top 5 Tools for Productivity in 2022
December 13, 2021

Best Planner Apps: Top 5 Tools for Productivity in 2022

If you spend just 10-12 minutes planning your day, you’ll save up to 2 hours of time otherwise wasted from poor planning. Learn the top 5 planner apps to keep you organized and productive in 2022.
How to Add Linear.app Issues to Google Calendar
December 1, 2021

How to Add Linear.app Issues to Google Calendar

Less than 50% of issues get completed every cycle, or sprint. Learn how to connect your Linear.app issue tracking projects with Google Calendar so you can make time for important tasks every sprint.
Top 14 Project Management Skills for the Remote Work Era
November 24, 2021

Top 14 Project Management Skills for the Remote Work Era

Which project management skills do you need to lead a remote working team? As the coordinator for a highly complex show, project managers need an arsenal of people skills and technical skills.
Team Meetings: 5 Types & Best Practices for Scheduling
November 12, 2021

Team Meetings: 5 Types & Best Practices for Scheduling

What is a team meeting? A gathering to build relationships, collaborate, share updates, and align your team. But with 50% of the workweek in meetings, orgs need to consider if they’re overscheduling.
Productivity Trends Report: One-on-One Meeting Statistics
November 2, 2021

Productivity Trends Report: One-on-One Meeting Statistics

Meetings have increased 69.7% since before the pandemic. Professionals now average 21.5 hours in meetings each week, with over 500% increase in one-on-one meetings due to the shift to remote work.
Effective 1:1 Meetings: How to Better Prepare & Schedule
October 26, 2021

Effective 1:1 Meetings: How to Better Prepare & Schedule

One on one meetings, or 1:1s, are a recurring check-in between two team members to discuss priorities, projects and goals. But are you using them effectively?
Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop
October 20, 2021

Calendar Heroes: Chris Parsons, Co-Founder & CTO at Lollipop

In this edition of Calendar Heroes, we talk to Chris Parsons, co-founder and CTO of Lollipop, to learn his style, tools, and methods for balancing priorities while leading an early-stage startup.
Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor
October 14, 2021

Calendar Heroes: Vishwesh Jirgale, VP of Engineering at Mindtickle & Angel Investor

VP of Engineering at Mindtickle and Angel Investor, Vishwesh Jirgale, shares how he gets things done and achieves a productive workday. Check it out!
What is Focus Time? How to Prioritize Productivity
October 13, 2021

What is Focus Time? How to Prioritize Productivity

Focus time is a dedicated session for uninterrupted productive work. But with each meeting, Slack message, email and social media distraction, it takes 23 minutes and 15 seconds to get back on track.
Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros
October 6, 2021

Calendar Heroes: Philippe Mesritz, VP Customer Experience & Customer Operations at Khoros

VP of customer experience & customer operations at Khoros, Philippe Mesritz shares how he optimizes his time to get things done. Check it out!
Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting
September 29, 2021

Calendar Heroes: Megan Killion, Founder of Coven Cloud & MK Consulting

Megan is a full-time working mother of four who runs three successful companies, Megan Killion Consulting, newly launched startup Coven Cloud, and a property rental business. See how she makes time!
More Calendar Control for Meetings! Reclaim Free & Busy
September 28, 2021

More Calendar Control for Meetings! Reclaim Free & Busy

Add more productivity and control to your smart calendar with advanced Reclaim free and busy event hashtags. Block time for no-meeting days, focus time, meeting times, and clock-out of task scheduling
Top 7 Time Management Tools (for Busy People)
September 23, 2021

Top 7 Time Management Tools (for Busy People)

82% of people don’t have a time management system, but there are hundreds of apps available to improve productivity for every working style. Find your best fit in the top 7 time management tools list.
Job Burnout: How to Fix at Your Workplace
September 21, 2021

Job Burnout: How to Fix at Your Workplace

Over two-thirds of employees have experienced job burnout recently, and more than 50% of all annual turnover results from burnout. See which signs to look for and how to prevent them at your company.
Top 5 Work Habits to Boost Productivity
September 14, 2021

Top 5 Work Habits to Boost Productivity

See the top 5 work habits to try to boost your productivity. If you’re seeking a promotion, trying to pivot your career, or just simply looking to step your game up in the workplace, this is for you.
Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow
September 10, 2021

Calendar Heroes: Chris Hunt, Staff Site Reliability Engineer at Stack Overflow

Working on a team that is spread across 10 different time zones and our Calendar Hero, Chris Hunt lets us in on how he is able to do it. Check it out!
Durable Identity: Employee-Friendly SaaS for Life Changes
September 7, 2021

Durable Identity: Employee-Friendly SaaS for Life Changes

The average person changes jobs every 4.1 years, but you shouldn't have to re-sign up for every SaaS app that often. The future of work will be more durable - your identity will survive life changes.
Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity
August 31, 2021

Weekly Status Reports: 3 Steps to Reduce Meetings & Boost Productivity

"This meeting could’ve been an email.” We're all thinking it. Even 71% of senior managers feel their meetings are unproductive. Reduce meetings and boost productivity with weekly status reports.
The Best Time to Meditate? Prioritize Self-Care
August 26, 2021

The Best Time to Meditate? Prioritize Self-Care

The best time to meditate depends on your intention and your schedule. But no matter when you meditate, you can reap the benefits. The important thing is that you make time for this healthy habit.
Top 6 ADHD Organization Tools
August 24, 2021

Top 6 ADHD Organization Tools

Staying organized can feel like a constant battle for people with ADHD before you find your ideal rhythm and workflow. Here are the top ADHD organization tools to help you become more productive.
No-Meeting Days: Top 4 Advantages & How to Start at Your Company
August 19, 2021

No-Meeting Days: Top 4 Advantages & How to Start at Your Company

Are meetings consuming your workweek? 78% of people feel their meeting schedule is out of control - see how one no-meeting day a week can improve your productivity, team morale and prevent burnout.
Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman
August 17, 2021

Calendar Heroes: Ben Hutton, JSON Schema Specification Lead at Postman

Working as JSON Schema Specification Lead at Postman, Ben shares how he balances priorities while developing the JSON Schema strategy and it's tooling, and supports the open-source community.
Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite
August 11, 2021

Calendar Heroes: Shay Kingsbury, Program Manager | Go To Market at Hootsuite

Shay Kingsbury at Hootsuite shares how she balances priorities while leading merger and acquisition integration and Go To Market for Sparkcentral at the social media marketing and management platform.
Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages
August 10, 2021

Using Slack ‘Scheduled Send’ + Reclaim.ai to Schedule Messages

Slack released a much-anticipated feature in June of 2021: scheduled sends for Slack messages. This, paired with some awesome Status syncing capabilities from Reclaim, can help you become a rockstar Slack communicator and role model for your team.
Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk
August 9, 2021

Calendar Heroes: Michele Wiedemer, Manager of Customer Education at Snyk

Michele Wiedemer at Synk shares how she balances priorities while developing the education training program for security champions and developers at the open source security platform.
Best Time to Exercise? Morning, Afternoon or Whenever
August 4, 2021

Best Time to Exercise? Morning, Afternoon or Whenever

Exercising for as little as 15 minutes a day can increase your lifespan by as much as 3 years, and you’ll sleep better and feel less stressed too. Here's how to optimize your workouts for the best time of day.
Make Time to Read: 5 Practical Tips for Busy People
July 28, 2021

Make Time to Read: 5 Practical Tips for Busy People

Reading has amazing benefits, and 35% of people want to do it more. It increases verbal intelligence, makes you a better leader, reduces stress, and fends off Alzheimer’s. Here are 5 tips to try out.
Calendar Heroes: Rohini Pandhi, Product @ Square
July 26, 2021

Calendar Heroes: Rohini Pandhi, Product @ Square

Rohini Pandhi, a Product Lead at Square, shares her style, tools and methodologies for balancing priorities while leading the product efforts for one of the top digital payment companies in the world.
15 Best Slack Apps for the Future of Work
July 22, 2021

15 Best Slack Apps for the Future of Work

Check out the top 15 Slack apps productive teams are using today to build and support the future of work at their organization across calendar management, project management, status updates, HR and team building.
Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge
July 19, 2021

Calendar Heroes: Q&A with Connor MacDonald, CMO at The Ridge

Connor MacDonald at The Ridge shares his style, tools and methodologies for balancing priorities while leading the marketing vision for the brand that brought the world the first RFID-blocking wallet.
Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools
July 7, 2021

Clockwise vs. Reclaim.ai: 8 Key Differences in these Smart Calendar Tools

We get asked almost every day: what's the difference between Reclaim.ai and Clockwise? While we're both in the smart calendar space, there are some key differences to consider.
Naming Calendar Events: 5 Calendar Etiquette Tips
July 2, 2021

Naming Calendar Events: 5 Calendar Etiquette Tips

Need to create better calendar event titles to communicate context to your invitees, colleagues and incoming schedulers? Calendar communication starts with the first thing people see: the event title.
Lunch Breaks: 5 Ways to Improve Your Productivity
June 22, 2021

Lunch Breaks: 5 Ways to Improve Your Productivity

Want to improve your quality of work, energy level, and creativity? In this article, learn 5 ways in which taking a lunch will actually boost your productivity.
Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time
June 17, 2021

Effective Meetings vs. Pointless Meetings: How to Tell the Difference & Prioritize Your Own Time

Learn the 5 key differences between effective vs. pointless meetings, and 3 tips to avoid unnecessary meetings getting booked on your calendar.
3 Ways to Find Work-Life Balance in the New Normal
June 10, 2021

3 Ways to Find Work-Life Balance in the New Normal

You want work-life balance, but work and life can't separate into equal halves. Forget balance, here are three ways to make work-life harmony a reality.
Reclaim just raised $4.8M in seed funding! 🎉
May 26, 2021

Reclaim just raised $4.8M in seed funding! 🎉

We're excited to announce that Reclaim has raised $4.8M in seed funding led by Index Ventures. Here's what comes next.
Pareto Principle: Using the 80/20 Rule for Priority Management
May 25, 2021

Pareto Principle: Using the 80/20 Rule for Priority Management

How to use the Pareto Principle 80/20 rule to block time for your priorities.
3 Single-Tasking Tips to Improve Your Focus
April 28, 2021

3 Single-Tasking Tips to Improve Your Focus

While you may think multitasking is a skill you can master, only 2.5% of people can do it effectively. Your brain performs best when “single-tasking”, focusing on only one thing at a time.
How to Create a Smart Calendar
April 22, 2021

How to Create a Smart Calendar

A smart calendar can help you simplify calendar management and boost productivity. Here's how to create a smart calendar so you can take control of your busy schedule.
Time Management Advice - Top 3 Problems & How to Solve Them
April 9, 2021

Time Management Advice - Top 3 Problems & How to Solve Them

Most time management advice is out of touch with reality. Here are the top 3 problems with it and how to solve them.
Announcing the Planner Beta: a New Way to Manage Your Workweek
April 5, 2021

Announcing the Planner Beta: a New Way to Manage Your Workweek

We're excited to announce that Planner is now available in public beta for all Reclaim users. Planner lets you prioritize and schedule all your Tasks and Habits exactly the way you want, every week.
4 Time Blocking Planner Approaches to Squeeze More From Busy Schedules
March 25, 2021

4 Time Blocking Planner Approaches to Squeeze More From Busy Schedules

Time blocking is the habit of mindfully scheduling daily and weekly tasks to get everything done as efficiently as possible. A time blocking planner is used to organize your new, efficient schedule.
Context Switching Is Destroying Your Workday: Here's How to Fix It
March 16, 2021

Context Switching Is Destroying Your Workday: Here's How to Fix It

How do you stop context switching from eating into your productive time? We look at tactics to help you reduce task switching and improve your concentration at work.
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